Digital Scanner: The TS 230 models hold up to 25 checks in the hopper and the TS 240 models will hold 100 checks, the deposit slip will be the first item scanned

1. Calculate a total of all checks prior to starting the deposit. This number will be entered when the program requests the deposit slip total or control balance total.

Note: To reduce transmission time and simplify balancing, please limit your checks to a maximum of 100 per deposit transmission.

2. Endorse all checks prior to scanning. This will ensure the endorsement is captured during the scanning phase.

3. Click the ‘Start Deposit Tab’ to begin a new deposit.

4. Select the customer account to which you want to make a deposit.

5. Insert the deposit item(s) into the input slot of the scanner.

• If your system is configured to require a

Control Balance, the Enter Control Balance window appears.

• If a Deposit Slip is required instead, the Deposit Slip must be the first item scanned of each deposit.

• Guidelines for loading checks into the scanner:

o Loading only a couple checks: (Note: The location where checks will be aligned is dependent on which scanner is being used.)

1. Align the front edges and the bottom of the items so that the bottom left hand corners of the checks are all even.

2. Load the items into the hopper and push forward until they reach the initial rollers and then stop. (Do not jam the checks into the scanner).

3. After the checks have stopped, pull them back far enough that they are next to the rollers, but not touching.

4. Begin scanning.

o Loading a larger group of checks: (For Automatic Feed Scanners)

1. Digital Scanner: The TS 230 models hold up to 25 checks in the hopper and the TS 240 models will hold 100 checks, the deposit slip will be the first item scanned.

2. Align the front edges and the bottom of the items so that the bottom left hand corners of the checks are all even.

3. Load the items into the hopper and push forward until they reach the plastic guide and stop.

REMOTE CORPORATE CAPTURE WEB CLIENT 5.7 MAKING A DEPOSIT

STARTING A NEW DEPOSIT (CONTINUED)

4. Leave the checks in this position, making sure that the front edges of the checks are lined up.

5. Begin scanning.

Note: At times, scanning may stop during a batch. At this point, try pressing the scan button again, and scanning should resume. If it does not, realign the front edge of the checks and load according to the instructions above.

REMOTE CORPORATE CAPTURE WEB CLIENT 5.7 MAKING A DEPOSIT

SCANNING ITEMS

As the user begins to scan, all MICR information from the check is automatically read and populated in the item grid below the scanned image. In addition, the item amount will also be read from the courtesy amount field of the check and populated in the Amount column on the item grid. What is displayed in the item grid depends on how your user preferences are configured.

In addition to the MICR and amount information, there may be up to two custom fields on the Deposit screen that have been defined by the Bank. These fields may be required or optional. If they are required, you will not be able to complete the deposit without entering the required information in the Item Detail screen.

The following diagram explains the functionality of Remote Corporate Capture Web Client along with providing an example of an actual scanned item.

Complete or cancel the deposit

The Item Grid displays item information

NOTE:

When an aux-on-us value is input for an account that has not been configured for an aux-on-us default value, the following message will appear: “There is no aux on us value associated with this account”.

The message does not require any further action or confirmation. Please continue with the deposit process.

REMOTE CORPORATE CAPTURE WEB CLIENT 5.7 MAKING A DEPOSIT PROCES

UNDERSTANDING THE DEPOSIT DASHBOARD

The Deposit Dashboard appears in the upper-right corner of the Deposit and Item Detail screens. The Dashboard provides information about the deposit you are currently processing.

The following information appears in the Deposit Dashboard:

• Total Amount

The sum of the debit items that have been successfully scanned.

• Control Balance

The sum of the debit items that you entered for the deposit when starting the deposit. This field appears only when a control balance is required or a deposit slip is used.

• Difference

The difference between the Total Amount and Control Balance. This field appears only when a control balance is required or a deposit slip is used.

• Items Scanned

Number of items currently scanned for this deposit. (The maximum deposit item limit increased to 299 items.)

• Items Needing Repair

Number of items in which the system has found errors that need user intervention.

• Items Not Yet Viewable

The number of items that have been scanned but are still being processed and sent to the server.

• Comments

Displays system messages, deposit messages, and then the status of deposits that are being processed.

The information displayed in the Dashboard depends on the configuration of the account. For example, if the account is configured not to use a control balance or deposit slip, the Control Balance and Difference entries will not appear in the Dashboard. The system updates the Deposit Dashboard as scanned items are validated and amounts are added for each item.

When all items are processed, validated, and the Total Amount is equal to the Control Balance amount so that the Difference is zero (i.e., the deposit is in balance), the deposit can be submitted.

REMOTE CORPORATE CAPTURE WEB CLIENT 5.7 MAKING A DEPOSIT

UNDERSTANDING DEPOSIT AND ITEM NUMBERING

As you scan items and create deposits, Remote Corporate Capture Web Client assigns identification numbers to each item and deposit. The numbers are assigned sequentially. However, all users are on the same

sequential numbering system and sequential deposit numbers and item numbers are assigned as users scan items and submit deposits.

DEPOSIT NUMBERING

Deposit numbers are assigned by the server that hosts the Remote Corporate Capture Web Client application. The number for a new deposit is assigned based on the number of the last deposit that was submitted to the server. For example, say you have just completed deposit number 3. Before you start your next deposit, another user in your organization initiates a deposit. In this case, the other user’s deposit is numbered 4. Your deposit will be numbered 5.

ITEM NUMBERING

Item numbers are assigned based on deposit, starting at 1 for each new deposit, and continuing sequentially. The item is also assigned a number by the server that makes each item unique to your organization. The unique server-assigned number is not displayed on the Deposit page, but is displayed in reports.

REMOTE CORPORATE CAPTURE WEB CLIENT 5.7 MAKING A DEPOSIT

DEPOSIT SCREEN

Other than the custom fields, only the amount field may be edited on the Deposit screen.

If a scanned field is incorrect in the Deposit screen, the field is highlighted in red to indicate that there is an error. On the Item Detail screen, errors display in red.

NAVIGATING THE ITEM INFORMATION FIELDS

In the Deposit screen, the item grid row that is currently selected is highlighted. Items with errors have a red "x" in the Status column.

Note: After a cell is edited, the correction must be confirmed/validated by using the <enter> or

<arrow> keys.

The "active cell" is the cell that is currently selected for editing. The cell has a blinking cursor and the row is shaded green. Every time you leave a row (using any of the available navigation methods); the item is validated to determine whether it can be accepted or whether it still has errors. When an item has been validated and accepted as error-free, the word "OK" appears in the Status column in the grid for that item.

AUTOMATIC APPROVAL

In cases where an item is scanned and validated by the application, and requires no user intervention, the item may be automatically approved. When an item has been validated and accepted as error-free, the word "OK" appears in the Status column in the grid for that item.

MAKING CHANGES TO AN ITEM’S DATA

As a general rule, fields on the item information tabs accept only basic ASCII characters, or those characters found on your keyboard. Some fields have additional restrictions; for example, they may accept only certain special characters. Any such restrictions are specified in the following instructions for editing the fields. Items that require repair have fields highlighted in red.

REMOTE CORPORATE CAPTURE WEB CLIENT 5.7 MAKING A DEPOSIT

DEPOSIT SCREEN (CONTINUED)

VERIFYING AND EDITING SCANNED ITEMS

The Deposit and Item Detail window is used to verify and edit the information for a scanned item.

The scanner captures a check image and MICR line information. However, some manual editing is usually required. You may do the following while verifying and editing items:

• If the scanner is able to read the information in the MICR line, the scanned information appears in the fields below the check image.

Encoded Amount (this

FIELD SYMBOL DESCRIPTION

Aux on-us

Number This is usually the check number. It is often included on commercial checks, but never on personal checks. The format of this field varies, and may contain numbers, spaces, and dashes. It is denoted by the on-us symbol. The on-us symbol is displayed as a forward slash (/) in the item grid. You must enter a capital O or a forward slash (/) in place of the on-us symbol. The on-us symbol does not have to be included in the scanned value for this field.

EPC Number None This is a code assigned to the item if it has previously been processed electronically. This is usually blank, but if present, it appears between the aux on-us number and

route/transit number.

Route/transit Number

This is the eight- or nine-digit route/transit number for the bank. This field is required.

Eight-digit route/transit numbers are allowed only for deposit slips. Monetary items must have a nine-digit route/transit number. The route/transit number starts with a 0, 1, 2, or 3 and may contain only numbers, unless it is an eight-digit route/transit number, in which case it may contain a dash (entry of the dash is optional). It is denoted by the routing symbol. The routing symbol does not have to be included in the scanned value for this field.

Bank on-us

Number This includes the account number and in some cases the check number. Account numbers included in the bank on-us field vary in format, and may include numbers, spaces, or dashes. Enter the account number exactly as it appears on the item. It is denoted by the on-us symbol. The on-us symbol is displayed as a forward slash (/) in the item grid. You must enter a capital O or a forward slash (/) in place of the on-us symbol.

REMOTE CORPORATE CAPTURE WEB CLIENT 5.7 MAKING A DEPOSIT

DEPOSIT SCREEN (CONTINUED)

The Deposit screen allows you to edit the amount field and the displayed custom fields for each item in the deposit. You may need to manually enter the amount for each item unless it is included in the MICR line of the check. However, if the CAR capability has been enabled, the system will attempt to read the courtesy amount area of the check and place that amount in the amount field.

AMOUNT FIELD

CAR will read the amount field, but you may need to edit the amount if CAR is not certain the amount recorded is correct.

ADDITIONAL FIELDS

In addition to the fields for the item’s MICR information, there may be up to two other custom fields on the Deposit screen that have been defined by your financial institution. These fields may be required or optional. Contact your Commercial Client Services Representative for details.

NOTE:

Additional fields can be alpha, numeric or currency field types. Following are the number of characters based on field type:

Alpha: 80 Characters Numeric: 80 Characters Currency: 10 Characters ITEM DETAIL TAB

To edit an item in the Item Detail page, follow these steps:

1. You can open the Item Detail page by clicking the ‘OK’ or ‘X’ to the left of an item in the grid or by