Edit Menu Item Access
Edit Menu Item Access
Menu item status controls when an item is available for sale to a customer. Although the majority of menu items are always available, there are exceptions:
• Seasonal — These are items that are only available at certain times of the
years (e.g., soft-shell crabs in the summer; pumpkin and sweet potato pie in the fall). Seasonal changes in the menu can be due to local harvests, regional interests and customs, store promotions, sporting events, holiday or any other short-term condition that affects the sale of menu items.
• Limited Quantity — These items are regularly available, but in short supply.
Examples of limited quantity items are lobster and caviar, vintage wines, and retail items such as tee-shirts and mugs.
• Temporary — These are items which may or may not end up on the store’s
permanent menu, depending on the customer response. This might be a new recipe or product line that the site is trying out.
Edit Display Status
Display Status determines whether or not a menu item is included on the daily menu, and whether a touch key for that option will be shown on the display. This options is set when a menu item is added to the database (through the MICROS e7 Configurator). It can be changed through Manager Procedures, depending on current requirements.
The selectable options are:
• Active — The menu item is currently available. If this option is applied, a
touch key will be displayed for that item whenever menu item category is selected. For example, if Shrimp Cocktail is designated as Active, a [Shrimp
Cocktail] touch key will be among the menu items shown when the [Entrées]
category is selected.
• Inactive — The menu item is not available at this time. The system will not
Edit Menu Items
Edit Menu Item Access
To change the display status of a menu item:
1. From the Manager Procedures main screen, press the [Menu Items] button to open the menu item selection form, displaying a list of all the menu items cur- rently in the system.
2. Select a menu item from the list.
3. On the right side of the form, click the [Edit Display Status] button to open the change dialog box. The current status of the menu item is shown.
4. Click a non-selected radio button to change the status of the menu item.
If the Check Date Range option is chosen, set the appropriate From and To dates as well. To do this, click in one of the date fields. A date selection box is displayed.
Highlight the portion of the date to be updated (e.g., month, day, year, AM/PM). Use the + / – keys to change the selection. Click outside of the box to save the selection.
Edit Menu Items
Edit Menu Item Access
Edit Availability Status
Availability refers to whether or not an active menu item is currently in stock. This differs from the Display Status, which determines if and when a menu item is part of the daily menu. For example, Shrimp Cocktail may be a standard part of the menu (its display status is active), but the restaurant is unable to offer it because the kitchen has run out of shrimp.
Because the lack of availability is a temporary condition, a touch key is still displayed when the menu item category is selected during operations. Users are alerted to a dwindling supply or an out-of-stock item through changes in the appearance of the touch key itself.
Availability status (which can be changed in Manager Procedures) is reflected on the touchscreen as follows:
• Currently Available — The menu item is active and may be ordered at any
time. The touch key is displayed as usual.
• Out of Menu Item — The menu item is active, but unavailable at
this time. The item’s touch key is still displayed with other members of its menu item category, but with a red “X” is drawn
across it. If the user presses the key anyway, a message box pops up stating that the menu item is out of stock.
• Limited Quantity — The menu item is active, but in short supply.
The current stock of menu items is listed in the Available Quantity data entry box and is shown in the upper-left corner of the touch
key. This number decrements automatically whenever a menu item is ordered. It can be manually increased through Manager Procedures or increased automatically when stock is added through the POS Configurator. Should the available supply falls to zero, the system will draw a red “X” across the face of the key, just as it does when a menu item is manually changed to “Not Available.” If the user presses the touch key in this state, an error message will display, reporting that the selection item is out of stock.
Edit Menu Items
Edit Menu Item Access
To change the display status of a menu item:
1. From the Manager Procedures main screen, press the [Menu Items] button to open the menu item selection form, displaying a list of all the menu items cur- rently in the system.
2. Select a menu item from the list.
3. On the right side of the form, click the [Edit Availability Status] button to open the change dialog box. The current status of the menu item is shown. 4. Click a non-selected radio button to change
the status of the menu item.
If the Limited Quantity option is chosen, enter the appropriate number of items in the
Available Quantity field.
5. Press [Save] to record the changes and return to the Menu Item selection form. Press [Cancel] to exit without updating the record.
Edit Menu Items