The cash register writes copies [journals] of printouts on a memory card of microSD type.
This makes it possible to have access to journals of the printed documents directly from the cash register's keyboard or with the help of the program on a PC.
Due to the durability of recording on a microSC card and to the required storage time of the copies of documents (including also the electronic journals) only the cards delivered by the cash register's manufacturer must be used. Information on this matter is to be found in the Cash Register Bood enclosed with the cash register.
Functionality description of the system of printout electronic journal.
While verifying and archiving, selling can be carried out with the cash register. Verifying the data on the card is done after each start-up of the cash register. While verifying, the message is displayed: “EJ : verifying data”, while the message “EJ : ok” means that all the operations connected with servicing the electronic journals are completed.
While printing out the receipt as well as other documents, the printout contents are also written in the EJ memory. This memory is located in inside the cash register and is not accessible for the user. It can contain data from maximal two sale periods finished with a daily fiscal report. After the second report is done without archiving, the cash register blocks the sale. It is signalled with the message “EJMEMORY FULL” on the cashier's display. When, after a daily fiscal report no archiving has been done and selling is further carried out, on the status bar the message will appear: “EJ : writing required”. This signalling is superior information to all other signalling and is switched off only after correct archiving has been done on the microSC card.
The archiving process, that is writing data from EJ memory onto the microSD card, is done automatically after the daily fiscal report is done as well as after the following conditions are met:
1. In the card slot of the cash register, there is a properly initiated microSD card.
2. The microSD card locaded in the cash register is the card from this unit of the cas register. You cannot archive data on a card from another unit.
3. Copies of printouts from all days written on the microSD card that is located in the cash register have been verified correctly.
4. The microSD card has not been closed.
So that archiving data on the card can be carried out correctly, you should make sure that the cash register is switched on during the whole time of verification and archiving. Note that the cash register is equipped with the functionality of saving the energy from the battery. To be sure during archiving that the cash register will not switch off due to the energy saving mechanism, you can connect the external power supply before carrying out the daily fiscal report.
If the waiting time for completing the archiving process is too long because of the kind of operating the cash register, you should close the current microSC card and initiate a new one, thus decreasing the quantity of data on the card. At the moment of initiating, each card being used in the cash register is marked with a unique label that allows for its identification.
All the cards that have been used for archiving should be kept for the time period provided in separate regulations concerning copies of printouts from registering cash registers, counting from the date of the last writing on the given card was done.
A back-up copy can be made by taking the card from the cash register and copying it to another medium (hard disk, DVD, pendrive) using a microSC card reader connected to a PC, or without taking it out from the cash register in two ways, using a pendrive and functions COPY EJCARD as well as via the PC interface using the program SDbackup.exe (available on the CD enclosed with the cash register). For archiving with the use of SDbackup.exe it is necessary to connect the cash register to your PC.
The microSD card is located in the slot under the battery. The card is not subject to the cash register's sealing and is accessible for the cash register's user. You should not take the microSD card out of the card interface with the cash register switched on and in particular while card writing or reading operations are being done. In order to take out the card, e.g. to make a backup copy, follow the steps below.
1. Make sure the cash register is switched off.
2. Push the battery firmly until it clicks off.
While inserting the card, proceed the other way round. Make sure the card contacts are directed downwards, and then insert the card into the holder and lower it. Finally, move shift the card holder to lock it and install the battery.
Each time after writing to the card, it is recommended to make a backup copy. The 5. Raise the microSD card
holder and pull out the card lightly.
3. Next pull out the battery lightly.
4. Move the microSD card holder to unlock it.
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Status of electronic journal
Journal Status Reason, way to proceed
Normal working condition, the cash register can make out receipts and carry out a daily fiscal report. A correct and verified card is present in the cash register.
Normal working condition, the card is being verified. The cash register starts verifying after data has been written onto the card, after each startup, or after the card has been inserted.
No card present. You should insert a card appropriate for this cash register.
Normal working condition, writing data onto the card is being done. Do not switch off the cash register or take out the card until writing is completed.
There is data in EJ memory waiting to be archived. You should check if a card appropriate for this cash register is installed.
After the proper card is detected, the cash register will verify it and carry out writing of data onto the card.
A card from another cash register has been installed or a closed card. Printout journals can by printed from such a card but no new data can be archived onto it. To archive data, install a card proper for this cash register, that is not closed.
A non-initiated or damaged card has been installed.
A non-initiated card has been installed, you should initiate the card.
EJ memory is close to filling up. It is recommended to make a daily fiscal report in order to dump data onto the card.
Memory on the card is close to filling up. It is recommended to close the card and initiate a new one.
Never interfere with the structure and contents of the files on the microSD card. Any changes of that structure as well as changing the contents of the card by the user may lead to a loss of the printout journals.
You must not use the electronic journal card for purposes other than it is designed for in the cash register or insert it into other devices, e.g. a camera.