Revision 1.0
Contents
Chapter 1 – General description 4
1 Characteristics of the cash register ______________________________________________ 4 2 The contents of the package ____________________________________________________ 5 3 Construction of the cash register ________________________________________________ 6 4 Cashier's panel _______________________________________________________________ 9 5 Description of graphical symbols ________________________________________________ 9
Chapter 2 – Operation 11
1 Switching on the cash register _________________________________________________ 11 2 To start working with the cash register __________________________________________ 12 3 Functions ___________________________________________________________________ 13 4 Defining the articles __________________________________________________________ 15 5 Defining the Quick Sale keys __________________________________________________ 18 6 Quick function ______________________________________________________________ 19 7 Sale _______________________________________________________________________ 20 7.1 Quick Sale _______________________________________________________________ 20 7.2 Defined zero price _________________________________________________________ 21 7.3 Entering the article name ____________________________________________________ 21 7.4 Barcode _________________________________________________________________ 23 7.4.1 Selling with unit price and quantity __________________________________________________ 23 7.4.2 Selling with variable quantity and/or price _____________________________________________ 23 7.4.3 Checking the article's price ________________________________________________________ 24 7.5 Discount or margin on a sale position __________________________________________ 26 7.6 Sale of an article with a deposit _______________________________________________ 28 8 Finishing the receipt _________________________________________________________ 28 8.1 Payment with cash _________________________________________________________ 28 8.2 With the use of non- cash payment or currency ___________________________________ 30 8.3 Discount or margin for the whole receipt ________________________________________ 32 9 Additional functions __________________________________________________________ 33
9.1 Viewing the receipt _________________________________________________________ 33 10 Electronic journal of printouts ________________________________________________ 35 11 Cashier's Functions _________________________________________________________ 39 11.1 Logging in _______________________________________________________________ 39 11.2 Logging out ______________________________________________________________ 40 11.3 End of shift ______________________________________________________________ 41 11.4 Payment in the cash register ________________________________________________ 43 11.5 Payment from the cash register ______________________________________________ 44 11.6 Set of reports ____________________________________________________________ 45 12 Configuration ______________________________________________________________ 46 12.1 Articles _________________________________________________________________ 47
12.1.1 Defining ______________________________________________________________________ 47 12.1.2 Deleting ______________________________________________________________________ 47 12.2 Quick sale keys __________________________________________________________ 49
12.4.1 Name and exchange rates _______________________________________________________ 52 12.4.2 Change in currency _____________________________________________________________ 54 12.4.3 Printout of equivalent____________________________________________________________ 54 12.4.4 Basic currency _________________________________________________________________ 54 12.4.5 Change of the basic currency _____________________________________________________ 55 12.5 Article groups ____________________________________________________________ 56 12.6 Units of measure _________________________________________________________ 57 12.7 Cashiers ________________________________________________________________ 58
12.7.1 Defining ______________________________________________________________________ 58 10.7.2 Deleting ______________________________________________________________________ 61 12.8 Types of cahiers __________________________________________________________ 61 12.8.1 Defining ______________________________________________________________________ 61 12.8.2 Deleting ______________________________________________________________________ 64 12.8.3 Copying ______________________________________________________________________ 64 12.8.4 Restoring _____________________________________________________________________ 64 13 Zeroing reports _____________________________________________________________ 65 13.1 Daily fiscal report _________________________________________________________ 65 13.2 Detailed sales report _______________________________________________________ 66 13.3 Sales report by groups _____________________________________________________ 66 13.4 Report of package returns __________________________________________________ 66 13.5 End of shift ______________________________________________________________ 67 14 Non-zeroing reports _________________________________________________________ 68
14.1 Financial tax report ________________________________________________________ 68 14.2 Detailed sales report _______________________________________________________ 69 14.3 Report of sales by groups ___________________________________________________ 69 14.4 Report of package returns __________________________________________________ 69 14.5 Report of the cash register's state for the cashier ________________________________ 69 14.6 Report of the articles ______________________________________________________ 69 14.7 Configuration report _______________________________________________________ 70 15 Electronic journal ___________________________________________________________ 71 15.1 Printout from journal _______________________________________________________ 71 15.2 Settings of the electronic journal _____________________________________________ 72 15.2.1 State of the electronic journal _____________________________________________________ 72 15.2.2 Initializing the card ______________________________________________________________ 72 15.2.3 Closing the card _______________________________________________________________ 72 16 USB _______________________________________________________________________ 73
16.1 Copy of EJ card __________________________________________________________ 73 16.2 Automatic copy of EJ card __________________________________________________ 74 16.3 Writing articles to the cash register ___________________________________________ 74 16.4 Reading articles from the cash register ________________________________________ 74 16.5 Readout of counters from the cash register _____________________________________ 75 16.6 Writing graphics to the cash register __________________________________________ 75 17 Settings ___________________________________________________________________ 76 17.1 User data _______________________________________________________________ 80 17.2 Receipt settings __________________________________________________________ 82 17.2.1 Receipt additions _______________________________________________________________ 82 17.2.2 Maximum discount _____________________________________________________________ 82 17.2.3 Maximum margin _______________________________________________________________ 82 17.2.4 Maximum sum of the receipt ______________________________________________________ 83
17.2.7 Special discount / margin ________________________________________________________ 84 17.2.8 Locking out after the receipt ______________________________________________________ 84 17.2.9 Logging out after the receipt ______________________________________________________ 84 17.3 Settings of barcodes _______________________________________________________ 84 17.3.1 Barcode prefixes _______________________________________________________________ 85 17.3.2 Check digit ____________________________________________________________________ 86 17.3.3 Length of barcodes with price/weight _______________________________________________ 86 17.4 Settings of the cash register _________________________________________________ 87
17.4.1 Clock correction ________________________________________________________________ 87 17.4.2 Communication module _________________________________________________________ 87 17.4.3 Clerk display __________________________________________________________________ 87 17.4.4 Customer's display _____________________________________________________________ 87 17.4.5 Sound settings _________________________________________________________________ 88 17.4.6 COM port setting _______________________________________________________________ 88 17.4.7 Keyboard locking _______________________________________________________________ 88 17.4.7. Auto off function of the cash register _______________________________________________ 89 17.5 Tax rates ________________________________________________________________ 90 17.6 Identifier of the cash register ________________________________________________ 90 17.7 Using cashiers ___________________________________________________________ 90 17.7 Summation cashiers _______________________________________________________ 91 17.9 Changes in the journal only _________________________________________________ 91 17.10 Lock for opening the drawer ________________________________________________ 91 17.11 Control of the PC counters _________________________________________________ 91 17.12 Parking receipt __________________________________________________________ 92 17.13 Quick Sale mode after switching on __________________________________________ 93 Chapter 3 – Technical specification of the cash register 93 1 Parameters of the cash register ________________________________________________ 93 2 Parameters of paper __________________________________________________________ 94 3 Climatic ambient conditions ___________________________________________________ 95 4 Power supply _______________________________________________________________ 95 5 Connecting the cash register's drawer __________________________________________ 96 6 Connecting the wireless barcode reader _________________________________________ 97 7 Sealing the cash register _____________________________________________________ 98 8 Maintenance and carrying out periodic inspection ________________________________ 98
Chapter 1 – General description
1 Characteristics of the cash register
Colour display that is well readable in all lighting conditions and enables working in extreme low temperatures.
The housing of the cash register is finished with soft, anti-slip material.
Touch keyboard adapts to the cashier's working context, enabling an intuitive operation.
Thermal printing mechanism ensures a quick and noiseless printout.
Very easy paper exchange thanks to the applied mechanism of easy load type.
Writing the electronic journal of the printouts onto a microSD memory card.
Possibility to define “quick sale” keys and “quick function” keys.
Printout of reports, that enable a complete quantity-value settlement of the sales, packing returns and cashiers.
Possibility to supply the unit from the mains or batteries.
The device makes it possible to work without the mains supply for 8 hours, provided that a 3-item receipt is printed every minute and the battery has been loaded up to the rated capacity.
The sale is done by means of a wireless barcode reader, also the articles with the quantity or value given in the barcode.
Carrying out the sale, receiving and accounting for the returnable packages as well as the articles with deposit.
Combined sale of articles (e.g. automatic sale of a beverage with a returnable bottle).
In order to eliminate cashier's errors the during the sale, the following can be defined: the accuracy of giving the article quantity, the maximum discount and sum for the receipt, as well as the obligation to enter the amount to be paid.
Possibility to view and delete the sale's items while the receipt is being made out.
Possibility to grant discounts and margins for an item and for the whole receipt.
Sale with a variable price (so-called open PLU).
Possibility to change the basic currency, e.g. Euro.
The functionality to automatically print the equivalent in another currency.
2 The contents of the package
Cash register K10
The following accessories are enclosed wit the cash register:
Power supply unit 12V/1A Strap
(enables to hang the cash register on shoulder)
utility programs among others to make a backup copy as well as to edit the article database.
The book of the registering cash register.
Form for reporting the cash register to the tax office.
An microSD card (in the cash register)
3 Construction of the cash register
The cash register has the following operating components accessible for the user.
Layout of operating components
Supply and loading signalling red – loading in progress / external supply green – loaded / external supply
Customer's display
Supply connection
Touch screen
Anti-slip surface
Strap clip.
ON / OFF switch.
Safety plug of the seal socket
Printer cover
Exchangeable battery Flexible
shield of the interfaces
USB port
for connecting pendrive type
memory Mini USB
port
for connecting computer.
4 Cashier's panel
5 Description of graphical symbols
Symbol Meaning
The following symbols are present on the status bar of the cashier's panel. The meaning of the fist seven symbols is variable, depending on the supply source, from the battery of from the mains, as well as on the status of the bluetooth function. The next two symbols appear only when a receipt is open and the cashier is logged in.
Battery Indicates the level of battery charge.
Loading The cash register is connected to mains supply Bluetooth Active – ready for working
Bluetooth Ready to use – configuration possible Bluetooth Device while being programmed Bluetooth Problem, e.g. programming of the device failed Bluetooth The bluetooth function switched off.
Receipt status Informs about an open receipt Status
bar
Access key for functions and
menu Confirm key,
equivalent of enter key.
Indicator for the level of battery loading and mains supply.
Status of the electronic journal
Cashier's number
All the symbols below appear in the active part of the keyboard. The symbol “finish receipt” is used in the “quick sale” mode when the receipt is to be closed, whereas the symbol “change keyboard character set” is variable after each keystroke. Each keystroke changes the set of character available on the keyboard.
Finish receipt Informs that the “quick sale” key will finish the receipt Change of
the keyboard's character set
The change of the keyboard context, e.g. while editing or searching for an article.
The meaning of the arrow is invariable for all the editing modes.
Back / Exit Withdrawal from a function Confirm / Enter Confirmation of the function selected Arrows up / down Moving by one line up or down
Arrows left / right Moving within the line, e.g. editing text
Clear Deletes the characters in editing mode, holding it deletes the whole line
Chapter 2 – Operation
1 Switching on the cash register
To switch on the cash register, press the ON/OFF button once.
To switch the cash register off, press and hold the ON/OFF button longer than one second, but if you temporarily do not use the cash register and want to secure the touch screen against an accidental touch, press the ON/OFF button once and then the keyboard will be blocked.
Switching on – short press Blocking – short press Switching – long press
Switching off the lock (short press) ON / OFF
button
2 To start working with the cash register
In order to start working with the cash register it is necessary to:
1
Program the tax rates QqQ QQ
2
Enter the NIP number qQand the header QQ
The following items have been described in the further part of the manual.
3
Program the article database QQ4
Program the quick sale keys QQDone by service team
3 Functions
After the Functions key has been selected, a set of functions and settings will be displayed making the cashier's work easier.
The access to specific functions in the menu depends on the access rights granted to the casher, i.e. the user with the status MANGER (full access) – all active functions and settings;
the user wit the status CASHIER (limited access) – view of selected functions and settings of the cash register only. Below, the view of menu functions with full access to the settings and functions of the cash register.
Choose FUNCTIONS
Functions that enable the sale as well as calling up the most frequently used functions and reports.
Menu of the cash
register Menu to configure the
cash register's settings as well as calling up the reports.
These functions may be invisible if the cashier hasn't got appropriate access rights.
The menu Functions is variable depending on where you are at the given moment while working with the cash register. Example below:
Menu Functions in the sale mode
Menu Functions in the subtotal of the receipt
Menu Functions outside the sale mode
4 Defining the articles
With this function, you can enter and correct the data on the articles in the memory of the cash register. You can define up to 3000 articles on the cash register. An article can be defined in any free place. A free place is a position where no article has been defined yet or an article defined earlier has been deleted.
CAUTION : Changing an article's name, changing the tax rate, and deleting an article are only possible after a daily report and before the first issued receipt. Defining new articles is always possible. New articles and articles with changed name or rate are printed on the REPORT OF ARTICLE CHANGES. This report is printed before a next daily fiscal report. (if there were new articles only) or before a next receipt (if there were changes of names, rate, or deleting of articles).
After the function Defining has been selected, a screen will appear enabling to choose a fee position for the article or to choose a defined article in a few ways (description below). In case new article is to be introduced, it is recommended to choose the option first free.
Choose DEFINING
First free position in the article database Choice of appropriate position in article database. After the article number has been chosen, you can use arrows.
A list with seven articles will be displayed, from the number chosen by the user. The list can be scrolled using the arrows.
This option enables to choose by name an article already defined.
If a free position or an article is chosen, a screen will appear with a collection of options to edit the article. Using these options, you enter data for the article. Below is a description of the specific options. The article name and the tax rate are necessary to define an article.
ARTICLE LINKS (deposits) – This function makes it possible to link an article with a deposit, by which selling the first article causes automatic sale of the other article.
Choose tax rate Choose article group
Choose unit jednostkę Enter how many
decimal digits
Enter barcode
Enter price
Enter article name max. 40 characters
from 1 to 99
from A to G
from 1 to 16
using reader or keyboard article indivisible – 0
article divisible – 1,2 or 3 for weighed articles
This parameter enables to lock the article, e.g. upon lack of article at the shop
If no discounts and margins should be granted for the article, this option should be enabled.
If the article should always have the possibility to change the price, this option should be enabled.
If the article is a returnable package, this option should be enabled.
This function enables linking an article with a deposit
Save changes
After the function Defining has been selected, a screen will appear enabling to choose an article to be sold automatically together with the first article. For each of the options, an appropriate screen will appear, example below:
Choose DEFINING
After an article has been selected and confirmed, saving to the cash register's memory takes place confirmed with a sound signal.
DELETING LINKS : In order to delete a previously defined links between two articles, it is enough to choose the function Deleting, and a sound signal will confirm that this operation has been done.
All the articles defined in the cash register, together with their linked articles (deposits) can be printed out in the form of a data report on articles.
5 Defining the Quick Sale keys
This function makes it possible to assign an article to a quick sale key. A maximum of 15 keys can be defined.
After the key number has been selected, a screen will appear with the functions for article choice and its way of sale. Then, first chose the article, and next mark the appropriate way of
Choose DEFINING
Choose the number of the key to be defined.
In order to delete a previously defined quick sale key, the function Deleting should be chosen, then the position to be deleted and next confirm by choosing Yes. A sound signal will confirm this operation has been done.
6 Quick function
The quick function is designed to facilitate the access to function that are often selected by the cashier. Using this one-press function, the cashier gets access to a collection of functions needed in the everyday work. The set of quick functions is variable depending on the access rights granted to the individual cashier. Below the default access rights [authorizations] for the defined types of cashiers have been presented.
Authorization for the function
Type of cashier
Cashier Senior cashier Administrator Manager
Opening the drawer ta t t
Last receipt
Set of reports t
Defining the article Daily fiscal report
Detailed sale report zerujący Packages returns report zerujący Sale report by groups zerujący
Cash register status report for the cashier Financial tax report
Detailed sale report
Choice of the article
The cash register will always sell one piece of the article.
The cash register will ask
you about the price
After the sale of the article, the receipt will be closed.
Save changes.
7 Sale
The sale with the cash register K10 gives the user a large working freedom, because it is simple, quick, flexible, and intuitive. Is allows among others to freely switch between the selling modes, i.e. switching from the basic mode that is switched on by default, to the quick sale mode and vice versa. During the sale, only those functions are displayed that are avtive for the given function. More examples of sale are given in the Quick Start manual.
7.1 Quick Sale
This function makes it possible to sell individual articles by one press of a button. This method is recommended for a frequent sale of a few articles. In order to switch the quick sale, from the menu FUNCTIONS choose the function QUICK SALE. Selecting this function automatically switches on the quick sale as the default selling mode. The way to enable this function is presented below.
After the function has been switched on, the quick sale screen will appear and it will be active even after the cash register is started again. The condition is to switch off the cash register in the quick sale mode. The screen below presents the quick sale mode with defined articles. One press is
Choose FUNCTIONS
Choose QUICK SALE
To exit the quick sale mode, press
Is you want the quick sale mode to be permanently the default sale mode, in the cash register's settings enable the function On Start Quick Sale. Switching on this function causes that always after the cash register is started again, the quick sale mode is activated, independent where you were in the menu before switching off the cash register.
7.2 Defined zero price
If the article has a zero price defined, after the article has been chosen for sale the cash register will always ask to enter the price.
7.3 Entering the article name
The sale is begun with searching for the article to be sold by the article name. Having retrieved and selected the article, you should complete the sale position possibly by entering the
Choose an article to be sold
Enter the price
Confirm
Chose FUNCTIONS
Choose SEARCH FOR NAME
Enter the first letters of the name, search with the arrows and confirm.
If there is no article in the database with the entered name beginning, the article will not be displayed.
7.4 Barcode
This function makes it possible to sell an article with the help of a barcode reader. While selling with the barcode reader, you can enter the price and quantity with the keyboard. The way of selling has bee presented below.
7.4.1 Selling with unit price and quantity
Use the reader to read the barcode from the article.
After the barcode has been read, a printout of the selling position is done, with the following information on the cashier's display.
You can now finish the receipt by pressing TOTAL, or continue selling.
7.4.2 Selling with variable quantity and/or price
In order to sell an article with a variable price and/or quantity, first choose the functions PRICE, QUANTITY, and then enter the price and/or the quantity.
Use the barcode reader to read the barcode from the article.
After the barcode has been read, a printout of the selling position is done, with the following information on the cashier's display.
7.4.3 Checking the article's price
You can now finish the receipt by pressing TOTAL, or continue selling.
Choose functions QUANTITY and/or PRICE.
Enter the quantity and/or price.
Information on the quantity and price.
It is possible to use the barcode reader to view the article, e.g. in order to check its price. The way to do so is presented below.
After the function CODE has been selected, a screen will be displayed with the possibility to enter the code. Use the barcode reader or enter the barcode by means of the keyboard, and choose CONFIRM.
Choose CODE
Use the barcode reader or enter the code manually.
In case the article had not been entered in the article database, the following message will be displayed.
7.5 Discount or margin on a sale position
The cash register has the possibility to grant a discount or margin (percentage or amount).
Discounts cannot be given to returnable packages as well as articles being in the so-called
“special groups”, if the option SPECIAL DISCOUNT has been enabled in the cash register's settings. The discount or margin on a sale position is granted in the following way:
After an article has been chosen to be sold, press CONFIRM, and then follow the steps below.
Information on the selected article.
Choose DISCOUNTS/MARGINS
Choose FUNCTIONS
Choose e.g. PERCENTAGE DISCOUNT
Next, selling can be continued or the receipt finished by pressing Total.
7.6 Sale of an article with a deposit
The cash register makes it possible to carry out the sale of articles with a deposit, i.e. selling the first article always with a defined other article. This method speeds up the sale of those articles whose sale is always carried out together. After linking those articles, selling the first article always forces an automatic sale of the other article in the same quantity as the first article. The procedure during the sale of articles with a deposit is analogous to the normal sale.
8 Finishing the receipt
If you want to finish the receipt, first press the key TOTAL, and then follow the steps below.
8.1 Payment with cash
Information on the discount's value.
Enter the value of the discount and confirm.
If the cash taken is in accordance with the amount to be paid, then only press CONFIRM. But if the cash taken is not according or the option ENTERING PAYMENT REQUIRED is enabled, then enter the amount of the cash taken and press CONFIRM. Example below:
Cash according
Cash not according
Confirm
8.2 With the use of non- cash payment or currency
The cash register makes it possible to finish the receipt with the use of means of payment e.g.
occasional token, card, cheque, as well as currency forms of payment. The way to proceed is identical for each form of payment. An example of finishing the receipt with the use of currency is shown below.
Enter the cash taken and Confirm.
Information on the change given.
Choose PAYMENTS
Choose one of the forms of payment, e.g. currency.
The cash register converts the amount to be paid into Euro.
Confirm
If the cash taken is not according with the amount to be paid, then proceed as in case of cash payment with the amount not according. The cash register can give cash change another foreign currency or in basic currency, depending on the currency settings (option – Change in currency).
8.3 Discount or margin for the whole receipt
The cash register has the possibility to grant a discount or a margin (percentage or amount) for the whole receipt except for the position of returnable packages. Discounts and margins are restricted by limits for the kind of cashier or article group.
Choose FUNCTIONS
Choose the function DISCOUNTS/MARGINS
9 Additional functions 9.1 Viewing the receipt
This function makes it possible to view an open receipt by displaying all the positions sold on the cashier's screen. The function is handy while editing the receipt, it enables to quickly delete receipt positions.
Choose the appropriate discount or margin.
Choose FUNCTIONS
Choose VIEW RECEIPT
Choose the position to be deleted.
10 Electronic journal of printouts
The cash register writes copies [journals] of printouts on a memory card of microSD type.
This makes it possible to have access to journals of the printed documents directly from the cash register's keyboard or with the help of the program on a PC.
Due to the durability of recording on a microSC card and to the required storage time of the copies of documents (including also the electronic journals) only the cards delivered by the cash register's manufacturer must be used. Information on this matter is to be found in the Cash Register Bood enclosed with the cash register.
Functionality description of the system of printout electronic journal.
While verifying and archiving, selling can be carried out with the cash register. Verifying the data on the card is done after each start-up of the cash register. While verifying, the message is displayed: “EJ : verifying data”, while the message “EJ : ok” means that all the operations connected with servicing the electronic journals are completed.
While printing out the receipt as well as other documents, the printout contents are also written in the EJ memory. This memory is located in inside the cash register and is not accessible for the user. It can contain data from maximal two sale periods finished with a daily fiscal report. After the second report is done without archiving, the cash register blocks the sale. It is signalled with the message “EJMEMORY FULL” on the cashier's display. When, after a daily fiscal report no archiving has been done and selling is further carried out, on the status bar the message will appear: “EJ : writing required”. This signalling is superior information to all other signalling and is switched off only after correct archiving has been done on the microSC card.
The archiving process, that is writing data from EJ memory onto the microSD card, is done automatically after the daily fiscal report is done as well as after the following conditions are met:
1. In the card slot of the cash register, there is a properly initiated microSD card.
2. The microSD card locaded in the cash register is the card from this unit of the cas register. You cannot archive data on a card from another unit.
3. Copies of printouts from all days written on the microSD card that is located in the cash register have been verified correctly.
4. The microSD card has not been closed.
So that archiving data on the card can be carried out correctly, you should make sure that the cash register is switched on during the whole time of verification and archiving. Note that the cash register is equipped with the functionality of saving the energy from the battery. To be sure during archiving that the cash register will not switch off due to the energy saving mechanism, you can connect the external power supply before carrying out the daily fiscal report.
If the waiting time for completing the archiving process is too long because of the kind of operating the cash register, you should close the current microSC card and initiate a new one, thus decreasing the quantity of data on the card. At the moment of initiating, each card being used in the cash register is marked with a unique label that allows for its identification.
All the cards that have been used for archiving should be kept for the time period provided in separate regulations concerning copies of printouts from registering cash registers, counting from the date of the last writing on the given card was done.
A back-up copy can be made by taking the card from the cash register and copying it to another medium (hard disk, DVD, pendrive) using a microSC card reader connected to a PC, or without taking it out from the cash register in two ways, using a pendrive and functions COPY EJCARD as well as via the PC interface using the program SDbackup.exe (available on the CD enclosed with the cash register). For archiving with the use of SDbackup.exe it is necessary to connect the cash register to your PC.
The microSD card is located in the slot under the battery. The card is not subject to the cash register's sealing and is accessible for the cash register's user. You should not take the microSD card out of the card interface with the cash register switched on and in particular while card writing or reading operations are being done. In order to take out the card, e.g. to make a backup copy, follow the steps below.
1. Make sure the cash register is switched off.
2. Push the battery firmly until it clicks off.
While inserting the card, proceed the other way round. Make sure the card contacts are directed downwards, and then insert the card into the holder and lower it. Finally, move shift the card holder to lock it and install the battery.
Each time after writing to the card, it is recommended to make a backup copy. The 5. Raise the microSD card
holder and pull out the card lightly.
3. Next pull out the battery lightly.
4. Move the microSD card holder to unlock it.
1
2
3
Status of electronic journal
Journal Status Reason, way to proceed
Normal working condition, the cash register can make out receipts and carry out a daily fiscal report. A correct and verified card is present in the cash register.
Normal working condition, the card is being verified. The cash register starts verifying after data has been written onto the card, after each startup, or after the card has been inserted.
No card present. You should insert a card appropriate for this cash register.
Normal working condition, writing data onto the card is being done. Do not switch off the cash register or take out the card until writing is completed.
There is data in EJ memory waiting to be archived. You should check if a card appropriate for this cash register is installed.
After the proper card is detected, the cash register will verify it and carry out writing of data onto the card.
A card from another cash register has been installed or a closed card. Printout journals can by printed from such a card but no new data can be archived onto it. To archive data, install a card proper for this cash register, that is not closed.
A non-initiated or damaged card has been installed.
A non-initiated card has been installed, you should initiate the card.
EJ memory is close to filling up. It is recommended to make a daily fiscal report in order to dump data onto the card.
Memory on the card is close to filling up. It is recommended to close the card and initiate a new one.
Never interfere with the structure and contents of the files on the microSD card. Any changes of that structure as well as changing the contents of the card by the user may lead to a loss of the printout journals.
You must not use the electronic journal card for purposes other than it is designed for in the cash register or insert it into other devices, e.g. a camera.
11 Cashier's Functions
View of the cashier's functions menu
11.1 Logging in
Working with the cash register does not require logging in, provided that only one cashier works on with it. In case more cashiers work with the cash register, logging in is required before starting the work. After logging in, the operations with the cash register will be recognized onto the cashier's account, e.g. sales, payments in and out.
Choose function LOGGING IN to log in a cashier
11.2 Logging out
Choosing this function causes switching the cashier off. Switching off a cashier does not cause closing his/her shift – it is possible to switch on another cashier and then continue the work of the previous one.
Enter the password and confirm.
Cashier logged in, choose OK
11.3 End of shift
This function prints the data on the operations done by the cashier, such as sales, returns accepted, discounts, margins, and so on, as well as on the amounts obtained from selling.
Choose LOGGING OUT
Cashier logged out
Choose LOGGING IN to log in another cashier
After the amount has been entered, the shift closing report is printed and switching off the cashier takes place as well as zeroing the shift counters of that cashier.
Choose the cashier's END OF SHIFT.
Enter the amount of cash counted and other kinds of payment.
11.4 Payment in the cash register
This function makes it possible to make a payment in the cash register with printing out a receipt from this operation.
Chooser PAYMENT IN CASH REGISTER
Enter the details of the person paying in.
11.5 Payment from the cash register
This function makes it possible to make a payment out of the cash register with printing out a receipt from this operation.
Choose the form of payment and enter the amount, or confirm if cash is being paid in.
Choose PAYMENT FROM CASH REGISTER
11.6 Set of reports
This function makes it possible to print the set o reports. The contents of the set (list of reports) and type of the reports (zeroing or non-zeroing) depends on the type of the cashier and his/her access rights.
Enter the details of the person receiving the payment.
Choose the form of payment and enter the amount.
12 Configuration
The way to configure is identical as for all functions from the Configuration menu. Each of the functions in this menu has been divided into defining and deleting mode. Choosing the defining mode, you go to editing, whereas the deleting mode makes it possible to delete a previously defined function.
View of the menu Configuration Choose SET OF REPORTS
12.1 Articles
12.1.1 Defining
The way to define has been described in the section Operation.
12.1.2 Deleting
This function makes it possible to delete an article from the cash register's memory. Before deleting, the sales counters (and returns counters, if it is a package) of the article have to be zeroed. This is why it is recommended to make a zeroing report with counters zeroing.
Note: Deleting an article is possible only after a daily report and before printing out the first receipt.
After deleting an article, trying to open a receipt causes printing out a REPORT OF ARTICLE CHANGES.
Having chosen the function Deleting, a screen will appear making it possible to select the article to be deleted in a few ways, example below.
Choose DELETING
In case the option LIST OF ARTICLES is chosen, a screen will appear with a list of articles, you should then choose the article to be deleted, and next confirm the deletion by pressing “YES”.
Choose the article to be deleted.
Choosing one of the remaining options results immediately in displaying the question: “DELETE ARTICLE?” Example below:
12.2 Quick sale keys
12.2.1 Defining
This function makes it possible to assign an article to a quick sale key. The way to define it has been described in the chapter Operation.
12.2.2 Deleting
This function makes it possible to delete an article assigned under a quick sale key.
Choose DELETING
Confirm DELETING ARTICLE
12.3 Payments
This function makes it possible to define additional means of payment (apart from cash), that the customer can pay for goods. For example, they can be a credit card, cheque, occasional token. The name of payment can consist of maximum 20 characters. It is possible to define six payments. Cash payment is defined permanently in the cash register.
Choose the position to be deleted.
Confirm deletion of the quick sale key.
Choose DEFINING
Choose the number of payment.
Enter the name of payment and confirm.
12.4 Currencies
View of the currency menu
12.4.1 Name and exchange rates
This function makes it possible to define eight currency forms of payment (having an exchange rate).
It is recommended to enter abbreviations of the currencies used by the National Bank, e.g.
EUR, USD. If currency payment is not supposed to be used, then enter the exchange rate of 00000000.
Choose DEFINING
Choose the number of currency.
Enter the currency name and confirm.
Enter the exchange rate and confirm.
Deleting a currency: In order to delete a currency, proceed in an analogous way as in case of defining, i.e. choose the function Deleting, next the currency number to be deleted and confirm by pressing Yes, and then the currency will be deleted. A sound signal will confirm writing to the cash register's memory.
12.4.2 Change in currency
This function makes it possible to choose, if the change in the receipt is to be paid out in the basic currency, or if in the last foreign currency entered on the receipt (correspondingly: the basic one or one of the additional ones). This function matters only if currency payments have been used on the receipt and there is change to be paid out.
12.4.3 Printout of equivalent
This function is to enable the of equivalent of the receipt amount to be printed out in Euro on the receipt. This function switched on, after the fiscal logo the name and exchange rate of the currency will be printed as well as the amount of the equivalent. This function can be used for example in the period before transition to Euro in order to print what the receipt value will be in the new currency.
If this option is selected, the possibility will appear to enter the exchange rate.
12.4.4 Basic currency
This function allows to define when and to which currency the basic currency will be changed in the cash register.
Choose DEFINING
If this option is selected, before the change of currency the settlement of sales and cashiers should be done on the cash register in the old currency by printing out the appropriate reports or by readout from PC. But if the counters are not supposed to be reset, leave this option unselected.
If the article prices are converted and sent by the software running on the connected PC or manually by the user, then leave this option unselected.
12.4.5 Change of the basic currency
On the day and at the time of transition to the new currency, if the cash register is after carrying the daily fiscal report, upon the first attempt to start a receipt the cash register will print the info with the content: Change of currency. Please proceed according to the users manual. Until the currency is changed in the cash register, selling will not be possible and each attempt to make out a receipt will result in the printout of the above information. In case the user is not going to change over to a new currency yet (e.g. date was entered incorrectly), the date should be changed in the definition of the basic currency.
In order to switch the cash register over to a new currency, the following actions should be carried out:
■ Carry out a daily fiscal report (if it was not done after the last sale).
■ If the cash register works together with a PC and a warehousing program, readout of data on the sales from the cash register should be done. If the warehousing program has an option to convert and change prices in cash registers (recalculation of article prices to a new basic currency), it should be used (see options during defining currency in the previous item).
■ If deleting the non-fiscal counters was not selected while defining currency:
Change of the basic currency
Enter the currency name and exchange rate.
The cash register will convert the article prices acc. to the exchange rate defined in the cash register.
After the transition to the new currency, all non-fiscal counters will be zeroed.
Save changes.
– Make shift closing reports of all cashiers in order to make their settlement.
■ If changing the prices was not done using the warehousing program and the option of prices conversion by the cash register was not selected while defining the currency (see previous item), they should be converted and changed with the help of the function CHANGE ARTICLE PRICES in the cash register.
12.5 Article groups
The function of defining groups makes it possible to enter the names of article groups into the cash register's memory. These names are used in the sales report by groups. It is possible to define 99 groups. A name can consist of 19 letters.
Note: The articles from the group no. 15 and from 90 to 99 can be excluded from the function of granting a discount and margin after enabling the option “special discount”.
Choose DEFINING
Choose the beginning number.
Deleting article groups: In order to delete an article group, proceed in an analogous way as in case of defining, i.e. choose the function Deleting and enter the beginning number of the article group, then choose the number of the position and confirm the deletion by pressing Yes, then the group will be erased. A sound signal will confirm writing to the cash register's memory.
12.6 Units of measure
This function makes it possible to define units of measure of the articles being sold. After being defined, the Units from this menu are displayed in the menu DEFINING THE ARTICLE
under the function UNITS, and they are printed on the receipt. Examples of the units: pcs., pack.(-age), kg, gram, ton, litre, dkg.
The name of a unit can consist of 4 letters.
Deleting units of measure: Deleting is done in an analogous way as described above in Choose the number of the article group.
Enter the group name and confirm.
12.7 Cashiers
12.7.1 Defining
This function makes it possible to define a cashier, his/her password, and assign him/her to one of the cashier types. From the type to which a cashier is assigned to, the following result:
this cashier's authorizations, contents of the set of reports, as well as the maximal discount and margin that the cashier can grant. 10 cashiers can be defined. By factory default, the cashier no. 1 is defined with the name MANAGER, having full access rights to the cash register's functions as well as summation cashiers. To define a cashier, choose:
Choose DEFINING
Choose the cashier number.
Choose NAME
Choose the name (max. 19 characters) and confirm.
Choose PASSWORD
Choose the password (max. 13 characters).
Choose TYPE
Choose to which cashier type the cashier being defined is to be assigned.
10.7.2 Deleting
This function makes it possible to delete a cashier from the cash register's memory. This cashier must have his/her shift closed.
Deleting casher definition: In order to delete a cashier definition, proceed in an analogous way as in case of defining, i.e. choose the function Deleting and next choose the number of the cashier position and confirm the deletion by pressing Yes, then the cashier will be erased. A sound signal will confirm writing to the cash register's memory.
12.8 Types of cahiers
This menu includes functions enabling to edit and delete the cashier type as well as to restore a definition of cashier type. The cashier types are a collection of authorizations that define the access level to the cash register's functions, e.g. the user Manager has access to all functions in the cash register, whereas the user Cashier only to functions connected with selling. The access level to the functions can be increased or decreased depending on needs. The cashier types are used while defining cashiers.
12.8.1 Defining
With this function, you can define eight names of cashier types, give a cashier appropriate authorizations and access to the set of reports, as well as assign the maximum discount and margin that the cashier can grant while selling. By factory default, the first four types are defined in the cash register (it is also possible to edit them). The way to define cashier types has been presented below:
Press Confirm.
Default authorizations for the types of cashiers are presented below:
Choose DEFINING
Choose an existing type or define your own by choosing an empty position, e.g.
no. 5.
Enter the type name.
Maximum 19 characters
Authorizations Defining the access level to the cash register's functions, max. 35 authorizations can be assigned.
Choose the set of reports and define the set's composition.
As a percentage, enter the maximum value of the discount granted.
As a percentage, enter the maximum value of the margin given.
Authorization for functions
Type of cashier
Cashier Senior cashier Administrator Manager Sale
End of shift
Report state of cash reg. for the cashier Payment into cash register
Payment from cash register Set of reports
Opening of drawer Manager functions Service functions Daily fiscal report Tax financial report
Detailed zeroing report of sale Detailed report of sale
Zeroing report of package returns Report of package returns Zeroing report of sale by groups Report of sale by groups Report of cashier's end of shift
Report of cashier's state of cash register Report of data on articles
Report of configuration Article definition
Currency names and exchange rates Basic currency
CONFIGURATION Settings
Cashiers
Types of cashiers Adjusting the clock Tax rates
Cash register's settings Printouts from journals Settings of electronic journal
12.8.2 Deleting
With this function, a previously defined type of cashier can be deleted.
12.8.3 Copying
This function makes it possible to copy the settings of cashier type to another previously defined cashier. The function is useful if we want to grant another cashier the same authorizations and access to a set of reports. The way to copy the definition of cashier type has been presented below:
Having indicated the cashier type to which you want to assign the definition being copied, the following message will appear.
12.8.4 Restoring
With this function, you can restore the default settings for a specific cashier type.
Choose the cashier type whose definition you want to copy.
Next indicate the cashier type to which you want to assign the definition copied.
By choosing YES, the definition will be copied.
Choosing NO will cancel copying the definition.
13 Zeroing reports
View of the menu Zeroing Reports
13.1 Daily fiscal report
A daily report should be made every day after finishing selling on the given day, but not later than before carrying out the first sale on the next day. If new articles have been defined since the last daily report made, then the REPORT OF ARTICLE CHANGES is printed first. Before the daily report, also data on the changed or deleted articles can be printed, unless they were printer earlier.
The following information is printed on the report:
current tax rates,
net value of sales (without tax) for each of the defined rates, tax values for the rates except for the exempt rate and zero rate, total amount of tax,
total gross amount of sales, basic currency,
values of taxes, summed accrued from daily reports (with division into rates) and total amount due.
“Changes were made in article database” – this is the sum of changes in the article database of newly defined articles, changed names or rates as well as deleted articles since the latest daily report.
If there have been cancelled receipts since the latest daily report, then their quantity and summary amount are printed. To the amount of the cancelled receipts, the sum of positions to be paid at the moment of cancelling the receipt is counted.
The number of positions gives the number of lines of the daily report from the line with the first tax rate definition to the line including the number of receipts, excluding the line with horizontal dashes.
If clearing of the RAM memory has been done in the time covered by the daily report, then the report will show lines saying: “CLEARING RAMZ” with the date, time and consecutive number of zeroing. The letter Z stands for external clearing of RAM memory. An asterisk after CLEARING RAM means that selling was carried out or receipts were cancelled after clearing RAM memory and before a daily report.
After printing a daily fiscal report, if the memory card is in the cash register, writing of data on printout journals takes place onto the card. Do not switch off the power supply then. This state lasts until the message EJ:ok appears on the status bar.
13.2 Detailed sales report
This function prints a report of article sales based on non-fiscal sales counters (quantity and value of sales). On the report, sales quantities and values of each article are specified.
Printing the quantities and values of sales for the given article covers the time since the latest report with counters zeroing.
13.3 Sales report by groups
This prints a sales report according to the defined article groups, giving the sale values for the individual groups.
13.4 Report of package returns
This prints a report of package returns, giving the quantities and values of the returnable packages received.
The printed quantities and values of returns cover the time since the latest report with counters zeroing.
13.5 End of shift
This prints data on operations done by the cashier such as sales, returns received, discounts, margins, and so on, as well as on the amounts obtained from the sales. Carrying the function of shift closing results in switching off the cashier and zeroing the counters of this cashier's sift. This function can be carried out for any cashier that has his/her shift opened at that moment.
If the chosen cashier has an opened shift, then opening the money drawer will take place and the cash register will go to entering the counted amount of cash and other kinds of payment as well as currency payments (if they are used), exactly like it happens in the shift end report described in the function END OF SHIFT in the cashier's menu.
Choose END OF SHIFT
Choose the cashier for which the closing of shift is to be done.
