Hispanic Serving Institutions (HSI) Scholarship Program

3.23.1. The HSI program provides host and cross-town HSIs with a strong recruiting tool to attract students. Students attending an HSI may be eligible for a 2- to 3.5-year scholarship. HSI scholarship program is a computer-based, order of merit-driven selection board. Once activated, these scholarships cannot be transferred to non-HSIs. To be considered for an HSI scholarship, the university must be a Title V grant winner. The institutions must be awarded Title V grants to receive HSI designation for AFROTC. The HSI program provides host and cross-town HSIs with a strong recruiting tool to attract qualified students.

3.23.2. Nominees must meet all nomination requirements for ICSP.

3.23.3. Nominees attending 2-year HSI schools (Community Colleges) may be awarded an HSI scholarship while attending a community college / junior college if the host school is also an HSI and a cross-town or consortium agreement is in-place that stipulates that all community college / junior college classes will be accepted at the host (HSI) institution. Also reference para 4.29.2.5.4., for information regarding transferring from 2-year HSI to a non-HSIU senior institution.

3.23.4. These universities are considered HSIs for AFROTC only while they have current Title V grants. Det commanders need to ensure the Title V grants are active.

3.24. Cadet Training Assistant Scholarship (CTAS).

3.24.1. The CTAS is a scholarship earned by contracted cadets who have demonstrated successful completion of leadership assignment as a Cadet Training Assistant (CTA) at AFROTC field training, as long as they meet ROTC academic and military retention standards. CTAS may be recouped if a cadet is disenrolled. CTAS is not authorized to cadets with a suspended scholarship. Non-contract cadets are not authorized CTAS payments, but they may serve as a CTA. The CTAS can be used to supplement conventional scholarship, e.g., pay over the cap of an established scholarship. CTAS can only be paid for the academic year immediately following the summer a cadet performed CTA duty. The CTAS is limited to tuition, fees and books. The award is limited to a maximum of $2,000 and when combined with other active scholarships (incrementally, up to $1,000/semester or $666/quarter) can be paid up to the maximum cost (combined tuition, fees and books) and only applies to an unpaid balance in the student’s tuition/books account. CTAS cannot be combined into one term. It must be divided up to

$1,000/semester or $666/quarter, no exceptions. If a cadet is unable/ineligible to use the supplement in the fall, any remaining supplement may be used the following term(s) if retention standards are met IAW Chapter 4 of this instruction. CTAS for tuition must reflect on the tuition invoice. CTAS for textbooks are processed in WINGS and paid directly to the student. If the CTA is sent home from FT at any time for disciplinary reasons, then coordinate with AFROTC/RRU prior to CTAS activation. Based on the reason the CTA was sent home and the recommendation of the FTU/CC, the scholarship offer may be withdrawn.

3.24.2. Scholarship age restrictions apply.

3.24.3. Cadets who will enter into extended status are only eligible for the CTAS if they are in a SAF-approved 5-year major.

3.24.4. Scholarship Cadets. The cadet must sign a memorandum containing the following statement: “I understand that CTAS is a supplement to normal scholarship entitlements and, like other scholarship entitlements, may be recouped should I fail to commission.” Maintain the memorandum in the UPRG. There is no requirement to forward this letter to HQ AFROTC.

3.24.5. Non-Scholarship Cadets. Initiate a contract change page and update the scholarship type to “CTAS” and the length to 2 Semesters/3 Quarters prior to processing the tuition invoice.

3.24.6. CTAS will be loaded by HQ AFROTC/RRUE and the money will be added to tuition estimates in WINGS.

3.24.7. Cadets receiving a scholarship that covers the entire cost of their tuition and fees are not authorized to receive CTAS. They may, however, utilize CTAS to cover any book costs above the amount authorized by their scholarship. If the CTAS will be utilized to pay for any textbooks, the detachment must collect receipts for all textbooks from the student prior to authorizing an increase in textbook entitlements. The detachment must keep copies of these receipts in the cadet’s UPRG for the duration of the cadet’s AFROTC membership.

3.24.8. The CTAS may be used for summer tuition provided the summer session is after CTA duty and all POC standards are met. CTAS funding for summer coursework must be approved via AFROTC Form 22 package to AFROTC/RRFA.

3.24.9. Ensure the cadet understands the impact the CTAS payment might have on their Montgomery GI Bill (MGIB) eligibility prior to acceptance via counseling. The CTAS is considered “scholarship funding” for MGIB purposes (reference Title 38, USC Section 3011(c) (3) (B), for further information on MGIB education benefits eligibility). Cadets are eligible for the MGIB if they receive $3,400 or less in scholarship benefits in any one year on scholarship.

3.24.10. Late replacements for CTAs will be added to the scholarship list as vetted by region commanders. Region commanders will notify AFROTC/DOX of any changes to CTA duty.

3.25. ICSP Nurse Scholarships.

3.25.1. ICSP Nurse scholarship cadets must be pursuing a nursing major and planning on acceptance into a nursing program at a school where the major is accredited by either the National League of Nursing (NLN) or the Commission on Collegiate Nursing Education (CCNE). Detachment commanders must counsel nurse candidates on this policy via AFROTC Form 16.

3.25.2. ICSP Nurse scholarship cadets who fail to gain acceptance into the certified nursing program will lose their scholarship and will have to request a non-technical EA to remain in AFROTC.

3.26. Scholarship Action Dates. Scholarships can only be activated during normal school terms, i.e. not during summer or mini-sessions. For exceptions, see Chapter 6, paragraph 6.9.

3.27. Temporary Inactivation / Reactivation of Scholarships.

3.27.1. The purpose of temporary inactivation is to protect government funds in situations that may result in scholarship suspension or termination, or in disenrollment from AFROTC.

3.27.2. Temporarily inactivate a scholarship whenever a cadet’s scholarship continuation, or a cadet's retention in AFROTC, is in jeopardy. Examples of such situations include, but are not limited to, serious civil involvements, significant changes in medical status, or conduct that is incompatible with military service. The temporary inactivation date is the date the commander decided to inactivate the scholarship (this date can be a date prior to the date the cadet was counseled and signed the AFROTC Form 16). Once the issue is resolved, reactivate the scholarship, suspend, terminate, or disenroll, as appropriate.

3.27.3. If the cadet's scholarship is reactivated, the reactivation date is the day after the original temporary inactivation date. Thus GMC cadet stipend would not be adversely impacted.

3.28. Suspending Scholarships.

3.28.1. Scholarships must be suspended when directed by AFROTC instructions. In addition, the Detachment/CC or AFROTC/RR may direct suspension of a scholarship even though current instruction directs less severe action. That is, the Detachment/CC may suspend a scholarship any time a cadet's actions warrant suspension.

3.28.2. Once a scholarship is suspended, it is suspended for the entire term. Each suspension results in an unfunded term for the cadet. If AFROTC has already been obligated for the suspended term (e.g., suspension occurred after the 45th day of the fall term), the next term will be unfunded. If another CE occurs during an already suspended term, and if that CE directs another suspension, the detachment must suspend the scholarship for another term.

3.28.3. If the suspension occurs after the 45th day (fall term only) or after the pecuniary liability date (all other terms), the financial impact of the suspension will take effect the following term. The suspension date, however, will be the day of the infraction, or, if already temporarily inactivated, the last day of the term of host institution classes. NOTE: For cadets in their final term of entitlement, the tuition payment for the current term is not affected if the suspension occurs after the pecuniary liability date.

3.28.4. Scholarship suspensions require loss of funds for a full term. The lost funds cannot be recovered at a later date and the suspended term counts toward total authorized

entitlements. After one term in suspended status, a cadet’s scholarship may be reinstated IAW retention standards.

3.29. Scholarship Termination.

3.29.1. The Detachment/CC or HQ AFROTC may direct termination of a POC cadet’s scholarship for failure to meet standards, or when a suspension is not considered to be in the best interest of the Air Force.

3.29.2. When Chapter 4, Table 4.1 or other circumstance requires termination of a POC cadet's scholarship, the detachment must terminate the scholarship and initiate an investigation for disenrollment. POC cadets will continue to receive a stipend while still an active member of AFROTC. Stipend will be terminated even though disenrollment has not been finalized if a POC cadet stops attending, or is removed from, AS classes. (See HOLMCENTERI 65-101, The AFROTC Cadet Payment Programs).

3.29.3. When Chapter 4, Table 4.1 or other circumstance requires termination of an AS100 or AS200 cadet's scholarship, the detachment must temporarily inactivate the scholarship and initiate an investigation for disenrollment. GMC cadets will not receive stipend payments when their scholarship is suspended or terminated. (See HOLMCENTERI 65-101).

3.29.3.1. By law, GMC cadets may be on contract only if on scholarship.

3.29.4. The Detachment/CC must initiate scholarship termination for the following conditions:

3.29.4.1. When directed by HQ AFROTC.

3.29.4.2. Death of the cadet.

3.29.4.3. When a scholarship cadet voluntarily removes himself/herself from the scholarship program (e.g., declines or relinquishes the scholarship, etc.).

3.29.5. The Detachment/CC will temporarily inactivate the scholarship for the following:

3.29.5.1. When a scholarship cadet changes academic major without approval.

3.29.5.2. When a scholarship cadet transfers to a different school without approval.

3.29.5.3. When a scholarship cadet indicates intent not to complete the GMC, to attend FT, or to enter/complete the POC. Counsel the cadet via an AFROTC Form 16, obtain a written statement from the cadet, and file both in the cadet's UPRG.

3.29.5.4. When a scholarship cadet expends all of his/her scholarship entitlements, completion date is the last day of the term.

3.29.6. For all other scholarship termination actions refer to Chapter 4, Table 4.1.

3.30. Academic Degree Accreditation Requirements.

3.30.1. All accreditation requirements are based on AFI 36-2005, Appointment in Commissioned Grades and Designation and Assignment in Professional Categories—

Reserve of the Air Force and United States Air Force, and AFI 36-2101, Classifying Military Personnel (Officer and Enlisted). In order to qualify for technical scholarship funding, a cadet’s degree program must be judged by the Air Force Personnel Center as qualifying a cadet to be accessed into a technical AFSC and accredited as below:

3.30.1.1. Engineering majors must be accredited by the Engineering Accreditation Commission (EAC), which is a commission that acts under the Accreditation Board for Engineering and Technology (ABET). See www.abet.org to validate the status of the program at a specific school.

3.30.1.1.1. Many ABET-accredited engineering programs offer options or concentrations under an ABET-accredited “umbrella” program. In many cases, these options are not ABET-accredited (e.g., an ABET-accredited General Engineering degree that offers three non-certified options in electrical, mechanical, and computer engineering, respectively). “Options” or “emphasis areas” under a broader-titled degree that is ABET-accredited are considered accredited only for the actual degree tendered by the institution. For example, if an ABET-accredited General Engineering program offers an option in electrical engineering, but the degree tendered by the university is a Bachelor of Science in General Engineering (Electrical emphasis), the student will be considered in “General Engineering” for AFROTC purposes.

3.30.1.1.1.1. For Engineering, Architecture, Pharmacy, and Nursing, if a degree is not accredited, the cadet will NOT qualify for SAF 5^th year entitlements.

3.30.1.1.1.2. Non-ABET-accredited Engineering, and Architecture programs will NOT be approved as technical degrees for AFROTC. Cadets will compete for non-technical or rated enrollment allocations and non-technical scholarships.

3.30.1.1.2. The program must be separately accredited by ABET for any

“emphasis” or “option” programs to qualify under their unique title for AFROTC purposes.

3.30.1.2. The following majors must be properly accredited, without exception, by the listed agencies:

3.30.1.2.1. Meteorology/Atmospheric Science (8FYY) majors must be reviewed at least every five (5) years by AFIT/ENEL to validate accreditation of the program.

The major must be reviewed by AFIT immediately if any program changes occur that may impact the program accreditation. Detachments must submit review requests directly to AFIT/ENEL, 2950 Hobson Way, Wright-Patterson AFB OH 45433. To initiate the periodic review, send the host/crosstown university’s course catalogue and descriptions to [email protected].

AFIT/ENEL will return the completed evaluation directly to the detachment.

Detachments will retain the completed evaluation received from AFIT and suspense next review. AFIT/ENEL can be contacted at commercial (937) 255-2259 ext. 3003 or DSN 785-2259 ext. 3003.

3.30.1.2.2. Architecture (2CAY) majors accredited by the National Architectural Accrediting Board (NAAB).

3.30.1.2.3. Nursing (7EAI, 7EAY, 7EYY) majors accredited by the National League of Nursing (NLN) or the Commission on Collegiate Nursing Education (CCNE). In addition, nursing majors accredited by the Department of Education approved boards are also acceptable.

3.30.1.2.4. Pharmacy (7ABV) majors accredited by the American Council on Pharmaceutical Education (ACPE).

3.30.1.2.5. Physical Therapy (7ABO) majors accredited by the Commission on Accreditation in Physical Therapy Education.

3.30.1.2.6. Occupational Therapy (7ABK) majors accredited by the Accreditation Council for Occupational Therapy (ACOTE).

3.30.1.3. All other majors must be offered by schools that are accredited by one of the six regional accrediting associations and listed in the current Accredited Institutions of Postsecondary Education Directory (published by the American Council on Education), or the latest edition of the Higher Education Directory (published by Higher Education Publications, Inc.), or any other education publication which clearly indicates regional accreditation. It is the responsibility of each AFROTC detachment to review and verify the proper accreditation of its schools’ academic programs under this policy.

3.30.1.4. Detachments associated with schools accredited by the appropriate agency will maintain documentation (course catalog, departmental letter, etc.) identifying the accreditation and review it at least every five (5) years. Annotate this review via a memo for record and maintain it in the files until the next review.

3.30.1.5. Majors not addressed by an accredited agency (such as unique or combination majors) may be sent to HQ AFROTC/RRU for approval. Requests should include all coursework requirements. Include comparisons to similar accredited majors at the same institution.

3.31. Additional Terms of Entitlements.

3.31.1. The purpose of additional entitlements is to fund cadets in the 5th year of an undergraduate academic major provided the SAF has approved the major for 5th-year funding. AFROTC Form 88, Extended Terms of Scholarship Entitlements Acknowledgement and Certification, is the source document for additional scholarship entitlements and the associated Active Duty Service Commitment (ADSC). Additional term funding is authorized only after completion of the last AS classes and only for 5-year SAF-approved

majors. Initiate the AFROTC Form 88 Section I the day of, but prior to, enlistment (except as indicated in the note below) for scholarship cadets in a SAF-approved 5-year undergraduate major who are activating either a 4-yr or 3.5-yr scholarship. Completing Section I of the AFROTC Form 88 does not automatically qualify a cadet for additional terms of entitlements. Cadets cannot take the 5th year of entitlement (for SAF-approved 5- year majors) to condense their baccalaureate degree academics and use scholarship entitlements during the fifth year for graduate-level work. Once AFROTC classes and baccalaureate degree requirements are complete, the cadet should commission. NOTE: When a scholarship cadet enlists as an 0GYY or other non-tech major and later changes major to a SAF-approved 5-year major, initiate Section I of the AFROTC Form 88 the day of, but prior to, completing the change page to the contract.

3.31.2. Extended scholarship entitlements are additional scholarship entitlements added on to a 4-year HSSP scholarship. Extended entitlements are limited to 5 total years of entitlements (10 semesters or 15 quarters). Activation of extended scholarship entitlements incurs an additional ADSC and requires the AFROTC Form 88.

3.31.3. Adjusted scholarship entitlements are additional scholarship entitlements granted to cadets with scholarships of less than 4 years and will incur an additional ADSC if the entitlements exceed 8 semesters / 12 quarters. Adjusted entitlements that exceed the 4 years (8 semesters / 12 quarters) of entitlements require the AFROTC Form 88 and an additional ADSC will be incurred.

3.31.4. Eligibility for additional term(s) of entitlements requires the following of scholarship cadets:

3.31.4.1. Already be enrolled in a SAF-approved 5-year academic major listed in Attachment 8.

3.31.4.2. Be certified by the Detachment/CC as requiring more than 4 years with the normal academic load (including AFROTC courses.) A normal load is at least 12 semester/quarter hours per term (15 hours is recommended), or the institutional requirement for full-time student status.

3.31.4.3. Have a CGPA of at least 2.5 at time of award.

3.31.4.4. Not exceed the maximum age limits to receive scholarship funds.

3.31.4.5. Continue in full-time student status during the 5th year, except for the final term before graduation/commissioning.

3.31.5. The Detachment/CC must notify AFROTC/RRUE via letter that they have awarded additional entitlements to a qualifying cadet. Eligible candidates must be submitted prior to the completion of their original scholarship award, usually during the spring term of the AS400 year.

3.31.5.1. Prepare a letter with the following information identified: Cadet’s name, EMPLID, length of scholarship, and the number of terms granted.

3.31.5.2. Cadets who extend past 4 years (8 semesters / 12 quarters) of entitlements must complete AFROTC Form 88, Section II, Cadet Acceptance, no earlier than 10 days prior to the cadet entering the first day of classes of the 5th academic year. Complete Section III, Termination of Extended Scholarship Entitlements, when entitlements are terminated and forward it along with the commissioning documents.

3.32. Scholarship Entitlements.

3.32.1. Scholarship entitlements are limited to the number of terms prescribed in the scholarship authority source document or the number of terms required to complete AS academic requirements, whichever occurs first, unless additional terms are awarded. The number of terms authorized is limited to a maximum of 4 academic years (8 semesters or 12 quarters) for 4-year program members, 3 academic years (6 semesters or 9 quarters) for 3- year program members or 2 academic years (4 semesters or 6 quarters) for 2-year program members. Any half-year scholarship offers equate to only one additional term (1 semester or 1 quarter).

3.32.2. Scholarship entitlements end upon completion of AS course requirements, unless additional terms are authorized in paragraph 3.31.

3.32.3. When additional terms of entitlements are authorized, the number of terms of scholarship entitlements authorized may not exceed 1 academic year after the completion of AS classes.

3.33. Funding for Summer School and Mini-Sessions.

3.33.1. Funding for these courses is not programmed in the student's authorized terms of entitlements. Funding approval must be received from AFROTC/RRUE prior to the start of the summer term (no exceptions). All cadets should be counseled on the ramifications of attending these courses. Funding for mandatory classes required for degree completion and only offered during the summer does not equal a normal term of entitlement. In other words, it does not subtract from terms of entitlements already programmed; however, when added with funding already expended on the cadet during the current fiscal year, summer funding cannot exceed the annual cap for the cadet’s scholarship type, unless specifically approved by AFROTC/RRF.

3.33.2. Funding for summer school and mini-sessions is only authorized when attendance is mandatory for all students in that major or school and the coursework is only offered in the summer. Classes and/or sessions cannot take place at a different school than the one the cadet attends. Tuition and fees for the current academic year combined with the cost for

3.33.2. Funding for summer school and mini-sessions is only authorized when attendance is mandatory for all students in that major or school and the coursework is only offered in the summer. Classes and/or sessions cannot take place at a different school than the one the cadet attends. Tuition and fees for the current academic year combined with the cost for