HSSP Process and Timelines

3.10.1. To be considered for scholarship selection, all students must apply, gain eligibility and complete a scholarship interview as outlined below. The interview is the most critical aspect of the HSSP selection process. The goal for completion of the interview is 30 days after notification.

3.10.2. The Application Period. The HSSP application period varies but historically runs from 1 June to 1 December each year.

3.10.3. Basic Eligibility Criteria and Deadlines. Upon receipt of an application, AFROTC/RRUC will determine the applicant’s status, i.e., eligible or ineligible, and notify the applicant accordingly. Applicants must submit all required application items listed on- line at www.afrotc.com by the published deadlines. To become eligible for scholarship

consideration, applicants must:

3.10.3.1. Submit the results of the ACT or SAT college entrance examination. Test scores must be attained in one testing session (i.e., test scores from different dates cannot be combined) and in a standard testing environment.

3.10.3.2. Submit high school transcript(s) for grades 9 through 11.

3.10.3.3. Must attain a minimum un-weighted CGPA of 3.0 (as measured at the end of the junior year in high school) and achieve either a minimum SAT total score of 1180 (verbal and math components only) or a minimum ACT composite score of 26.

3.10.3.4. Complete and submit the Physical Fitness Assessment (PFA) and PFA Letter of Certification.

3.10.3.5. Complete and submit the Extracurricular Activity Sheet.

3.10.3.6. Submit high school counselor's certification with attached transcripts.

3.10.3.7. Be 17 years of age or older at time of the scholarship activation and enlistment.

3.10.3.8. Be a United States citizen or able to obtain citizenship by the last day of the first term of their freshman year for 4-year offers or the first term of their sophomore

year for 3-year offers. NOTE: Cadets cannot contract/activate scholarship until becoming a US citizen.

3.10.3.9. Must not have attended a post-secondary institution/academy prep school as a full-time student, except as part of high school coursework. For purposes of administering the HSSP, US Air Force Academy Preparatory Schools are considered post-secondary institutions. Students who have participated in a joint high school/college credit program prior to high school graduation may still apply via the HSSP program (these students may even apply after receiving an Associate Degree, as long as they were never a full-time student at a post-secondary institution).

3.10.3.10. Since variances between detachments, universities, and high schools can generate unexpected consequences, AFROTC HSSP scholarships will continue to be 4-year offers. As such, a 4-year Type 7 HSSP recipient wishing to convert to a 3-year Type 2 offer may not activate his/her award during their first year of college despite the fact that he/she anticipates having only 3 years (or less) remaining towards a baccalaureate degree. After completing academic requirements for his/her baccalaureate degrees while completing training requirements for AFROTC, cadets may request to apply remaining scholarship entitlements towards graduate courses or they may be eligible to commission no more than one term early. Scholarship money will not be used for graduate degree courses without prior approval of AFROTC/RR. Cadets cannot take the 5th- year of entitlement (for SAF approved 5-year majors), condense their baccalaureate degree academics, and use scholarship entitlements during the fifth year for master level work. Once AFROTC classes and baccalaureate degree requirements are complete, the cadet must commission.

3.10.3.11. Active duty Airmen without any full-time college may apply for HSSP if they have established a date of separation and meet the eligibility requirements for the HSSP outlined above. If they intend to separate early from the military, they must apply through the ECP (see paragraph 3.4.4).

3.10.4. The Scholarship Interview. Qualified applicants are scheduled for a personal interview with a detachment near their home of record zip code, generally the nearest detachment. To change the venue requires exceptional circumstances-- AFROTC/RRU must approve any such requests prior to the interview. In cases where the venue has been changed, the applicant will be ineligible for the Commander’s Scholarship (CS) for HSSP scholarship unless the change in venue was initiated by AFROTC.

3.10.4.1. Detachment/CC Responsibilities. The Detachment/CC will:

3.10.4.1.1. Manage the college scholarship interview program through the Detachment Scheduling Official (DSO).

3.10.4.1.1.1. The goal for submitting the interview to RRUC is within 30 days of posting on the interview roster.

3.10.4.1.2. Schedule an officer to conduct the applicant interview. Only active duty cadre officers and Admissions Liaison Officers (ALO) may conduct interviews.

Second lieutenants are not allowed to conduct HSSP interviews. Detachment/CCs are required to conduct a portion of the interviews for their detachment in order to maintain proficiency and oversight of the HSSP interview and selection processes.

3.10.4.1.3. Ensure officers tasked to complete interviews are familiar with AFI 36-2249, Evaluating USAF Academy (USAFA) Candidates and Air Force Reserve Officer Training Corps (AFROTC) College Scholarship Applicants, the interview checklist, and the guidance contained in the most recent HSSP Detachment Handbook.

3.10.4.1.4. Once the interviewing officer has completed the on-line AF Form 4060, USAFA Candidate Evaluation/AFROTC College Scholarship Evaluation on ALOweb, ensure the overall remarks are consistent with the ratings. Upon approval, the Detachment/CC electronically forwards the interview to HQ AFROTC/RRUC.

3.10.4.1.5. Ensure all cadre members understand that the interview is protected under the Privacy Act of 1974. HQ AFROTC will not release interview ratings and detachment personnel are not authorized to release interview ratings.

3.10.4.2. DSO Responsibilities. The DSO will:

3.10.4.2.1. Notify AFROTC/RRUC of any changes or corrections to the name, address, phone number, or Social Security number of an applicant.

3.10.4.2.2. Schedule interview appointments by telephone or in writing (reference Attachment 2) and track them. If scheduling via telephone, recommend the applicant bring a resume or activities sheet and ensure the applicant is aware of the emphasis the selection board places on accomplishments in leadership positions. If an applicant cannot be contacted, declines, fails to show or to reschedule within 10 days, check the applicable block and put a comment on the Form 4060 in ALOweb.

Also, when scheduling an interview, highly encourage a parent or guardian to attend with the applicant. This does not bear directly on the interview, but provides the family the opportunity to discuss program dynamics with the detachment staff.

3.10.4.3. Interviewing Officer Responsibilities. The interviewing officer will:

3.10.4.3.1. Prior to conducting the interview, review AFI 36-2249, this instruction, the interview checklist and guidance contained in the HSSP Detachment Handbook.

3.10.4.3.2. Explain scholarship types, lengths, activation procedures and requirements, payment process and retention standards to family and the interviewee.

3.10.4.3.3. Review academic major choices and school priority with applicant and ensure any changes are reported to HQ AFROTC/RRUC. NOTE: Encourage applicants to list ONLY degrees they intend to pursue.

3.10.4.3.4. After dismissing family members, have applicant complete and sign the AFROTC Form 35 and AF Form 2030 IAW the guidance below. DO NOT complete

these forms in the presence of the parents so the applicant can be honest. Advise the applicant that any further civil involvement(s), alcohol-related incidents/use or drug use may result in the loss of scholarship or ineligibility for AFROTC. Brief applicants that pre-contracting misconduct may result in loss of scholarship offers. This includes the time between submitting background information to AFROTC and enrolling/contracting as cadets. Explain that applicants who intentionally withhold information may forfeit their scholarship.

3.10.4.3.4.1. Brief applicants that AFROTC policy is to withdraw the scholarship offer for students who failed to disclose civil involvements and drug or alcohol abuse that occurred prior to the HSSP interview. These scholarships are considered obtained under fraudulent circumstances since the student failed to obtain a required waiver. AFROTC policy is also to withdraw scholarship offers for students who use drugs after being briefed on the AF drug and alcohol policy during this interview process.

3.10.4.3.4.2. AFROTC may waive subsequent drug use or alcohol abuse for program continuation but without the HSSP scholarship. Contact AFROTC/RRU for waiver guidance.

3.10.4.3.4.3. Brief applicant on DODI 1304.33, Protecting Against Inappropriate Relations During Recruiting and Entry-Level Training. Provide applicant with contact information that can be used to notify someone if they believe cadre has acted improperly. Have applicant complete DD Form 2983.

3.10.4.3.5. Detachments will use AFROTC Form 2030, Air Force ROTC Applicant Drug and Alcohol Abuse Certificate, to explain the Air Force policy on drug and alcohol abuse. Have the applicant complete the AF Form 2030.

Emphasize to the applicant that any drug use (including marijuana) after the date of the interview is considered post-orientation and will render him/her ineligible for the Air Force.

3.10.4.3.5.1. If the applicant indicates previous use of marijuana, amphetamines, barbiturates, or non- prescription anabolic steroids, continue the interview. Have the applicant provide complete details by answering the questions listed on page 2 of the AF Form 2030. Ensure the applicant answers each question for each occurrence. For example, if the applicant says he used marijuana two times, then the applicant should answer the questions for each occurrence. Ensure the applicant and witness certification blocks are completed.

3.10.4.3.5.2. If the applicant has indicated use of other illegal drugs or narcotics, to include, but not limited to, cocaine, club drugs, crack, hallucinogens, and opiates, have the applicant complete the AFROTC Form 2030. Terminate the interview and inform the applicant that he/she is ineligible–waivers will not be considered. Forward the completed form to HQ AFROTC/RRUC.

3.10.4.3.6. Brief applicants on the AFROTC weight, Body Mass Index (BMI) limits and provide a current copy of the AFROTC physical fitness standards.

Enter the applicant’s current height and weight in the appropriate section on the AF Form 4060. Do not calculate the BMI. The interviewer must include comments on the applicant’s fitness level and potential ability to meet and maintain AFROTC weight and fitness standards.

3.10.4.3.7. Electronically forward the AF Form 4060 to the Detachment/CC via ALO web. Upon the Detachment/CC's approval, upload in WINGS or scan/email the AFROTC Form 35, Certification of Involvements with Civil, Military, or School Authorities/Law Enforcement Officials (with AFROTC Forms 4 and 14 if affidavit and corroboration is required), and AF Form 2030, USAF Drug and Alcohol Abuse Certificate, to HQ AFROTC/RRUC. Instructions on how to upload documents in WINGS is located in the detachment guidebook and on the ALOweb site.