In this step, you specify the settings for export control. You can determine whether an export control is to be active for sales documents or for each item category of a sales document by switching the settings on or off.
16.4.11.1 Document Control
In this IMG activity, you activate the legal control function for individual document types and item categories.
The following document types are possible:
o Sales document types: Activating legal control
o Shipping document types: Activating legal control
You can subdivide the item categories as follows:
o Sales document item categories : Detail control of legal control o Shipping document item categories: Detail control of legal control
16.4.11.2 Define Legal Regulations and Assign by Country
In this step, you define legal regulations and assign them to the exporting countries.
The legal regulation refers to the export specifications governing the export of goods and services in a country.
Example
These are the Export Administration Act (EAA) and the respective Export Adminstration Regulations (EAR) in the United States, and the foreign trade law (AWG) and the respective export regulations (AWV) in Germany.
If you assign a legal regulation to a country, export control is run for this legal regulation when goods are exported from this country.
Activities
Maintain the legal regulation by entering a two-character alphanumeric key and a textual description.
Assign the legal regulations to countries.
16.4.11.3 Define Types of License Masters
In this step, you define which license types are used for which legal regulation.
Activities
For the legal regulations, enter the corresponding license types in the alphanumeric field with a maximum of 4 characters. You can maintain the features of the license type in the detail screen:
The license can be only valid for specific customers.
The license can only be valid for specific materials.
The license can only be valid for up to a given maximum amount.
The US license types can be characterized as relevant for declaration.
16.4.11.4 Define Texts for License Masters
In this IMG activity, you define all text determination procedures and texts that can be assigned to individual export licenses.
16.4.11.5 Export Control Class
In this step, you define the export control classes allowed for each legal regulation and which have been assigned by the authorities.
Example
These are the official export list numbers in the EU, the Export Control Classification Numbers (ECCN) in the USA, and the international list numbers (IL) in Great Britain.
Actions
Enter the appropriate number for each legal regulation.
16.4.11.6 Define Goods Special Characteristic Code
In this IMG activity, you define the special characteristics codes for for goods that are relevant for legal control.
16.4.11.7 Define Groupings
In this step, you define groupings allowed for each legal regulation.
The grouping brings together export control classes that are to be handled according to the same export regulations. They can be freely assigned and have no official character.
The grouping aims to reduce your maintenance time.
Activities
Enter a grouping for each legal regulation.
16.4.11.8 Assign Export Control Classes To Groupings
In this step, you assign the allowed groupings to an export control class. This assignment is made for each legal regulation. Only assignments maintained here can be entered in the material master.
This enables you to create a link between class and grouping, thus combining classes to groupings.
You may also assign a class to different groupings here.
Activities
Mark a grouping as a default grouping if it should be proposed automatically in the material master when maintaining export control data.
16.4.11.9 Foreign Trade Data by Country of Destination
In this step, you maintain the data which is relevant for export control for the country of destination of a business transaction.
This data includes economic and political parameters as well as the embargo situation.
Activities
If you mark a country of destination for embargo, export control prevents any export to this country.
16.4.11.10 Define Product Classification by Destination Country
Use
In this step, you assign a license type to the grouping assigned to the material classification. Furthermore, this assignment is dependent on the country of destination of the export and the legal regulation.
During export control, the system uses the entries to determine for each legal regulation the license type necessary for a certain export transaction.
Activities
Assign a license type to the combination of country of destination, legal regulation, grouping and validity date. An additional user exit allows you to create specific checks which go beyond export control functionality in the standard system.
16.4.11.11 Define Country Groups
In this step you define the country grouping for each legal regulation.
Each legal regulation groups countries together in country groupings.
Example
These are the country groups in the United States and country lists in Germany or France.
Activities
For each legal regulation enter a two-character alphanumeric country grouping and description.
16.4.11.12 Define Country Classification per Country of Destination
In this step, you assign countries to country groups for each legal regulation.
Activities
Assign a country group to a country of destination.
An additional user exit allows you to create specific checks further to the functionality of export control in the standard system.
16.4.11.13 Check For Consistency In Settings For Legal Control
Use
In this step, you check the settings you have made in the area of export licenses for consistency and completeness.