16.4 Foreign Trade/Customs
In this IMG activity, you configure the settings for foreign trade processing (import and export business processes).
About foreign trade processing
You are required by law to observe national and, increasingly, international trade regulations. The whole supply chain - from the import of raw materials, semi-finished products, and finished products to the sale of goods and the transfer of goods to Materials Management and Financial Accounting - is considerably influenced by foreign trade functions.
Activities
In the following IMG activities, you can define the control of foreign trade functions according to your requirements.
16.4.1 Define Number Ranges
In this IMG activity, you maintain the number ranges for foreign trade processing in purchasing and sales documents.
16.4.1.1 General Import/Export Processing
Use
In this IMG activity, you define the number interval for the number ranges for processing import and export transactions. During each import or export transaction, a unique number identifying the transaction is assigned for all segments. This number is only used for internal purposes and does not appear on the application menu. The number comes from the number range which you define in this menu option. Note
When defining the number range for import or export transactions, you do not have to make the usual distinction between internal and external number assignment, which is used to determine if the system assigns a number automatically or the user manually. Here, internal number assignment always applies where the SAP System automatically assigns a sequential number from the defined number range. Transport
Choose Interval -> Transport in the accounting document Number Range screen.
All intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export.
Dependent tables are not transported or converted. Activities
1. Check whether you can adopt the number range for processing import and export transactions in the standard system.
2. Maintain number range "01" by specifying the limits of the number interval. The limits of the number interval must not overlap so that each number occurs only once.
16.4.1.2 Legal Control
In this menu option, you define the number interval for the number ranges of the license master record. When you create a license master record, the system assigns a unique number for all segments. The number is taken from the number range which you define in this menu option.
Note
The common distinction between internal and external number assignment for defining number ranges, in which either the system automatically assigns a number or the user manually assigns one, can be ignored when assigning the number range for the license master record. Here, internal number assignment whereby the SAP System automatically assigns a sequential number from the defined number range is generally used.
The external license number assigned by the authorities is entered by the user when maintaining the license master record.
Transport
You transport number range objects as follows:
Choose Interval -> Transport in the accounting document Number Range screen.
All intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export.
Actions
1. Check whether you can copy the number range used in the SAP standard version for the license master record.
2. Maintain number range "01" by specifying the limits of the number interval. The number intervals must not overlap; this ensures that each number is assigned once only.
16.4.1.3 Documentary Payments
Use
In this IMG activity you define the number range for the number ranges for the financial document. When you create the financial document, a unique number is specified for all sections. The number comes from the number range that you define in this menu point.
Note
The usual options of internal and external number assignment, in which either the system or the user enters the number, do not apply to number range definition in the financial document master record. Here, internal number assignment applies, in which the SAP R/3 System automatically determines a sequential number from the number range defined.
The external letter of credit numbers assigned by the bank are entered by the user when maintaining the financial document.
Transport
You transport number range objects as follows:
Choose Interval -> Transport in the accounting document Number Range screen.
All intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export.
Dependent tables are not transported or converted. Activities
1. Check whether you can adopt the number range from the SAP standard system to the financial document master record.
2. Maintain the number range interval "01" by specifying the limits of the number interval. The limits of the number interval must not overlap so that each number appears only once.
16.4.1.4 Print Foreign Trade Documents
Use
In this IMG activity, you define the intervals for number ranges for printing foreign trade documents. As of Release 4.5A, you can print the standardized foreign trade documents for export.
Note
In general, you differentiate between internal and external number assignment when you define number ranges. This means that the system assigns a number automatically or the user enters one manually. However, in this case the distinction is different.
Depending on the country in which your company is located and therefore the Customs Law, your company may be able to print official documents such as movement certificates, and issue their identification numbers. SAP regards this as internal number assignment. In general, the customs
authorities responsible for your company issue numbers at the beginning of each year which you must use when printing the documents. The customs authorities check that you do so by requesting a list from your company. This list must contain all business transactions from the previous month with the issued numbers.
Transport
You transport number range objects as follows:
Choose Interval -> Transport in the accounting document Number Range screen.
All intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export.
Dependent tables are not transported or converted. Activities
1. Check whether you can copy the number range in the standard system for the relevant foreign trade document.
2. Maintain number interval "01" by specifying its limits. The number interval limits must not overlap so that each number exists only once.
16.4.1.4.1 Export Declaration
In this IMG activity, you define the number intervals for printing an export declaration.
16.4.1.4.2 ATR Document
Use
In this IMG activity, you define the number intervalssfor printing a movement certificate for Turkey. You can print this document only in countries which have a preference agreement with Turkey.
16.4.1.4.3 EUR1 Document
Use
In this IMG activity, you define the number intervals for printing movement certificate EUR1. You can only print this document in countries which have a preference agreement with the country of destination. Example
Rumania and the European Union have a preference agreement which specifies that certain business transactions require this movement certificate.
Otherwise, companies that have VAR status can make an entry in the export billing document. In this case, you do not need to print the certificate.
16.4.1.4.4 T Document
Use
In this IMG activity, you define the number intervals for printing a T document.
Example
Printing a T2 document for shipping goods within the scope of the European Union shipping procedure. Notes
16.4.2 General Control
General Control
16.4.2.1 Set Menu
In this operation you can set the Foreign Trade menu to meet your requirements.
16.4.3 Control Foreign Trade Data in MM and SD Documents
Use
In this IMG activity, you can control foreign trade data. You can control this data both in materials management documents and sales and distribution documents.
The following documents are relevant:
o Export: Export billing document as primary document, delivery as secondary document
o Import: Import purchase order as primary document, shipping notification as secondary document
As an alternative to the import purchase order, the goods receipt document will be provided with Foreign Trade data.
Notes
You can use the function "Cockpit - Monitoring documents" to maintain incomplete documents.
16.4.3.1 Incompleteness Schemas for Foreign Trade Data
Use
In this IMG activity, you define the incompletion procedures that you want to use at header and/or item level.
You assign valid foreign trade fields to each incompletion procedure.
You can select a combination of the following parameters for each foreign trade field: o Visible / Invisible
o Optional field / Required field o Incompletion check on / off
The following four incompletion procedures would be useful: o Incompletion procedure: Import - Header
o Incompletion procedure: Import - Item o Incompletion procedure: Export - Header o Incompletion procedure: Export - Item
After having defined the incompletion procedures, you can assign the procedures by country, goods direction and document level (header/item). To do this, you select the IMG activity Foreign trade data in MM and SD documents.
16.4.3.2 Foreign Trade Data in MM and SD Documents
Use
In this IMG activity, you assign the relevant incompletion procedure for header and/or item data to the import and export country.
You also define how the system reacts when data is incomplete.
Furthermore, you define in the "consistency check" section whether the system only allows valid combinations of modes of transport and customs offices during document processing.
You define these valid combinations in the IMG activity Valid combinations: Mode of transport -Customs office.
16.4.3.3 Import Screens In Purchasing Document
In this step, you set the system to propose import screens for the subsequent maintenance of purchase orders and purchasing outline agreements.
16.4.3.4 Extended Import Document Control
USE&
In this operation, you decide if the import data are to be maintained at material document level.
16.4.3.5 Customer Exits: Default Values For Foreign Trade Data
Use
You can use SAP enhancement V50EPROP to process foreign trade data (ordering as well as sales and distribution processing).
This enhancement is called by program SAPLV50E. You can use the following components:
o EXIT_SAPLV50E_001: SD documents - Header: Export header data proposal o EXIT_SAPLV50E_002: MM documents - Header: Import header data proposal o EXIT_SAPLV50E_003: SD documents - Item: Export item data proposal o EXIT_SAPLV50E_004: MM documents - Item: Import item data proposal o EXIT_SAPLV50E_005: Header data: Check completeness of data
o EXIT_SAPLV50E_006: Item data: Check completeness of data Activities
1. Create the enhancement.
To do this, either create a new project or use an existing one. 2. Activate the project.
You cannot use the enhancement until you activate the project. Further notes
For more information on the general procedure for creating enhancements, choose Utilities -> Online
manual in the enhancement transaction.
Every enhancement is documented. To display the documentation, choose Documentation in the enhancement transaction.
16.4.4 Basic Data for Foreign Trade
In this IMG activity, you maintain the basic data for foreign trade.
16.4.4.1 Countries for Foreign Trade/Customs
In this section, you maintain country-relevant data for foreign trade/ customs.
16.4.4.2 Length of Commodity Code/Import Code Number
In this IMG activity, you define the lengths of the commodity code and the import code number for the country in which you use the Sales and Distribution and Materials Management application components. Use
The commodity code is an internationally recognized classifying characteristic for trade statistics and trade with third countries.
In order to facilitate foreign trade, the WTO countries have agreed that the first six digits are identical for all countries. This classification of goods is called the Harmonized System (HS).
Example
In the European Union:
o Commodity code: 8 digits o Import code number: 11 digits
The valid commodity code is defined in the official "Nomenclature of Goods for Foreign Trade Statistics"; the valid import code number is defined in the valid customs tariff.
The commodity code is used, for example, for monthly declarations to the authorities, both for receipt and dispatch.
o Commodity code: 10 digits o Import code number: 10 digits
The commodity code is defined in the Export Statistical Schedule; the import code number is defined in the relevant duty rates of the Customs Tariff Schedules.
These numbers are published by the Japan Tariff Association. Note
WTO : World Trade Organization (successor organization of GATT) GATT : General Agreement on Tariffs and Trade
16.4.4.3 Sections with Regard to Customs Law
In this IMG activity, you maintain the sections of your customs tariff, depending on the country. Use
Each customs tariff consists of two elements: the customs tariff procedure and the different duty rates. The customs tariff procedure represents a systematic listing of all goods. The list of a customs tariff is based on the structure of the internationally recognized Harmonized System for describing and coding goods (HS). A customs tariff consists of sections, chapters, and numbers.
Example
The example shows the first three sections of the German Customs Tariff. o I Livestock and animal products
o II Vegetable products
o III Animal and vegetable fats and oils
Standard settings
The standard system contains sections of the German Customs Tariff. Further notes
16.4.4.4 Assign Chapters to a Section
Use
In this IMG activity, you assign chapters to the sections that you have defined before. This assignment depends on the country.
Standard settings
The standard system contains the chapters for the German Customs Tariff.
16.4.4.5 Define Commodity Codes / Import Code Numbers By Country
Use
In this IMG activity, you define commodity codes or import code numbers. These official numbers group together materials that are similar in terms of customs. The system automatically copies the entry from the material master record to the purchasing documents (purchase order, shipping notification) and sales documents (delivery, billing document) at item level. There, you can change the proposed entry manually. Activities
For each country, define commodity codes, their description and, if legally required, a special unit of measure.
The country is the one to which the goods are imported (MM processing) or the one from which the goods are exported (SD processing).
Note
If you want to enter the import code number, which may be longer, for each country, you can flag this import code number accordingly.
In this way, the system can differentiate between commodity codes and import code numbers.)
16.4.4.6 Maintain Keywords for Commodity Codes / Import Code Numbers
In this step, you enter keywords for commodity codes and import code numbers. Example
descriptions that identify the product. Examples: preservative, paint, fur, lumber, tobacco, etc. The use of several different search terms for one customs tariff number results in a higher find rate.
16.4.4.7 Commodity Codes: Convert Export into Import Code Numbers
Use
In this IMG activity, you can define a relationship between the commodity code and the import code number.
The system provides the following functions:
o Printing the customer's import code numbers on foreign trade documents
As a service for your customers, you print the import code number of your customer's country. This facilitates customs handling for your business partner.
o Converting commodity code <-> import code number
You can store both the commodity code and the import code number in the purchase order. Example
o Printing the customer's import code numbers on foreign trade documents
Output type FJCI allows you to print an export commercial invoice which corresponds with Japanese standards. You can print the import code number on this export billing document.
Maintain the required data in this IMG activity.
In the IMG activity "Specify print parameters for foreign trade documents", you can deactivate the print function for the relevant foreign trade document.
o Converting commodity code <-> import code number
In the European Union, the commodity code is an eight-digit number and the import code number is an eleven-digit number. If you need both numbers in the purchase order you can define the
"commodity code/import code number" relationship here. Recommendation
Perform this IMG activity only if you need this function.
16.4.4.8 Define Material Groups For Import/Export
Use
These material groups group similar materials for export transactions. To do this, you differentiate between goods produced in-house and goods produced externally. You use this indicator to influence the way in which the procedure is determined.
This procedure is explained in one of the following IMG activities. Activities
Maintain a four-character alphanumeric field and a description.
16.4.4.9 Define Business Transaction Types And Default Value
In this IMG activity, you define the business transaction type designated by the authorities and assign it as the business transaction type proposal for Sales and Distribution (SD) as well as Materials Management (MM) documents.
Use
The business transaction type is a customs term which defines the type of business, such as fixed sales. The business transaction type is automatically determined by the SAP system for a business transaction. SD Export/Dispatch
---The SD proposal depends on the following criteria: o Country o Sales organization o Distribution channel o Item category MM Import/Receipt
---The MM proposal depends on the following criteria: o Purchasing document category
o Purchasing document type o Item category
o Country key (import country) Note
necessary, copy the business transaction type from the material record to the document. Activities
1. Determine which business transaction types are relevant for your organization.
2. Define the business transaction types. To do this, specify for each country an alphanumeric key with a maximum of two digits and a text.
16.4.4.10 Define Procedures and Default Value
Use
In this IMG activity, you define import/export procedures and determine defaults for Sales and Distribution (SD) and Materials Management (MM).
SD Export/Dispatch:
---The proposal depends on the following criteria: o Country
o Sales organization o Distribution channel o Division
o Export/import material group o Item category
MM Import/Receipt
---Maintain the MM default for purchasing documents in the purchasing information record. Activities
1. Determine which procedures your company uses. 2. Define the export and import procedures.
16.4.4.11 Define Combinations Allowed: Business Transaction Type - Procedure
Use
In this IMG activity, you define the combinations of businessationen transaction types and procedures that are permitted.
Business Transaction Type
The business transaction type classifies the type of business transaction which is performed. In the European Union (EU), this information is required for the reporting of import and export data to INTRASTAT. Additionally, it is used by the system during export control.
Export/Import Procedure Code
The export/import procedure code for foreign trade uniquely identifies an export/import procedure. For business transactions in the EU, the procedure code is part of the information that you submit in monthly reports to INTRASTAT.
The system proposes procedure codes, based on the country of export/import, the sales area, material groups and item categories. For example, the procedure code can distinguish between goods that are shipped temporarily for further manufacture by a subcontractor and goods that are shipped to their final destination after processing by a subcontractor.
16.4.4.12 Define PRODCOM Numbers
Use
In this IMG activity, you define the PRODCOM number.
This number is copied from the material master into the sales and distribution documents (delivery, billing document). If necessary, you can change it here.
This number is an alphanumeric key which allows you to classify goods systematically for the production statistics.
The definition and classification of PRODCOM list items (PRODuction COMmunautaire) is based on the Harmonized System for describing and coding commodities (HS) and the Combined Nomenclature for foreign trade.
This allows a direct comparison between production and foreign trade statistics. Note
This number is valid only within the 15 countries of the European Union. Every month, the official production statistics declaration is sent to the relevant authorities of the corresponding country (for example, the German federal state offices of statistics).
16.4.4.13 Control/Conversion
In this IMG activity, you maintain the foreign trade data conversions that you require.
16.4.4.13.1 Define Reference Countries For Conversion
Use
It is possible that the conversion is identical for different countries. For this reason, you can define reference countries for different countries and selected conversions here. This will mean less maintenance for the subsequent tables.
Example
You have maintained the conversion of German business transaction types into French business transaction types. You know that this conversion is identical to the conversion of German business transaction types into Austrian business transaction types. Therefore, you can define France as the reference country for Austria for the conversion of business transaction types:
Select France (FR) as the reference country for Austria (AT) and conversion '2' (conversion for business transaction type).
Note
If you have maintained a reference country for a country, the system searches first for the relevant entries without using the reference country. In the example mentioned above, these would be the entries from Germany to Austria.
If the system does not find any suitable entries, it uses the reference country (in the example mentioned above, it would use France for Austria), that is, it searches for entries from Germany to France.
In addition, the system can perform only one-level referencing. This means that you can enter France as the reference country for Austria. If Italy has been entered as the reference country for France, the system will always determine France as the reference country for Austria.
The system will not determine the reference to Italy.
16.4.4.13.2 Commodity Codes: Convert Export into Import Code Numbers
Use
The system provides the following functions:
o Printing the customer's import code numbers on foreign trade documents
As a service for your customers, you print the import code number of your customer's country. This facilitates customs handling for your business partner.
o Converting commodity code <-> import code number
You can store both the commodity code and the import code number in the purchase order. Example
o Printing the customer's import code numbers on foreign trade documents
Output type FJCI allows you to print an export commercial invoice which corresponds with Japanese standards. You can print the import code number on this export billing document.
Maintain the required data in this IMG activity.
In the IMG activity "Specify print parameters for foreign trade documents", you can deactivate the print function for the relevant foreign trade document.
o Converting commodity code <-> import code number
In the European Union, the commodity code is an eight-digit number and the import code number is an eleven-digit number. If you need both numbers in the purchase order you can define the
"commodity code/import code number" relationship here. Recommendation
Perform this IMG activity only if you need this function.
16.4.4.13.3 Convert Export into Import Business Transaction Type
Use
In this IMG activity, you can convert export business transaction types into import business transaction types.
Example
Conversion in case of declarations to the authorities between affiliated companies (company codes) by using intercompany billing:
The company that is dispatching creates the receipt declaration for the importing company because this company cannot post goods receipt in the SAP system and therefore cannot create its own declaration to the authorities.
16.4.4.13.4 Convert Export Into Import Procedures
Use
In this IMG activity, you can convert export procedures into import procedures. Example
Conversion in case of declarations to the authorities between affiliated companies (company codes) by using intercompany billing: The dispatching company creates the receipt declaration for the importing company because this company cannot post goods receipt in the SAP system and therefore cannot create its own declaration to the authorities.
16.4.4.13.5 Convert Export Into Import Customs Office
Use
In this IMG activity, you can convert export customs offices into import customs offices. Example
Conversion in case of declarations to the authorities between affiliated companies (company codes) by using intercompany billing. The dispatching company creates the receipt declaration for the importing company because this company cannot post goods receipt in the SAP system and therefore cannot create its own declaration to the authorities.
16.4.4.13.6 Convert Export Into Import Mode Of Transport
Use
In this IMG activity, you can convert export modes of transport into import modes of transport. Example
Conversion in case of declarations to the authorities between affiliated companies (company codes) by using intercompany billing. The dispatching company creates the receipt declaration for the importing company because this company cannot post goods receipt in the SAP system and therefore cannot create its own declaration to the authorities.
16.4.5 Transportation Data
In this IMG activity, you make settings for transport data.
16.4.5.1 Define Customs Offices
Use
In this IMG activity, you define the customs offices that you require for your company.
In international trade, the customs office is the office of transit from the country of export to the country of destination/transit. For trade within the EU, you specify the relevant inland customs office.
Customs Offices in Sales and Distribution (SD)
Alternative 01: You can use the proposal table for foreign trade header data to get a proposal for the customs offices in the delivery.
Alternative 02: The customs office can be determined with the route and can be added to the delivery item as well as the billing item. The system proposes the customs office at the last domestic point on the route, that is, a port or airport. You must specify the relevant customs office and further indicators for location for each of the points.
You should have already defined points and routes. Customs Offices in Materials Management (MM)
Alternative 01: You can use the vendor master to determine the customs office.
Alternative 02: You can use the proposal table for foreign trade header data to get a proposal for the customs office in the purchase order, for example.
Activities in SD
1. Determine the customs offices and modes of transport that are relevant for your organization. 2. Define the customs offices.
Specify for each country the alphanumeric customs office key and the description. 3. Enter the modes of transport in the proposal table for foreign trade header data.
OR
Assign the relevant customs office to the point on the route.
point, or an office of exit.
In addition, indicate whether it is an airport, a port or a train station. Activities in MM
1. Determine the customs offices and modes of transport that are relevant for your organization. 2. Define the customs offices.
Specify for each country the alphanumeric customs office key and the description. 3. Enter the modes of transport in the proposal table for foreign trade header data.
OR
Enter the customs office in the vendor masters. Note
You can also use the user exits available in SD and MM. The project name is "V50EPROP".
16.4.5.2 Define Modes Of Transport
Use
In this IMG activity, you define modes of transport.
The mode of transport is a customs term for the type of transport used to transport the goods across a border, for example, by rail, road or air.
Mode of Transport in Sales and Distribution (SD)
Alternative 01: You can use the proposal table for foreign trade header data to get a proposal for the modes of transport in the delivery.
Alternative 02: The mode of transport can be determined with the route and can be added to the delivery item as well as the billing item. To do this, you must specify the relevant mode of transport for the routes. Mode of Transport in Materials Management (MM)
Alternative 01: You can use the vendor master to determine the mode of transport.
Alternative 02: You can use the proposal table for foreign trade header data to get a proposal for the mode of transport in the purchase order, for example.
Activities in SD
1. Determine the modes of transport relevant for your organization. 2. Define the modes of transport.
Specify for each country the one-character alphanumeric mode of transport key and the description. 3. Enter the modes of transport in the proposal table for foreign trade header data.
OR
Assign the modes of transport to the routes by specifying the mode of transport key for each route. Activities in MM
1. Determine the modes of transport relevant for your organization. 2. Define the modes of transport.
Specify for each country the one-character alphanumeric mode of transport key and the description. 3. Enter the modes of transport in the proposal table for foreign trade header data.
OR
Enter the modes of transport in the vendor masters. Note
You can also use the SD user exits. The project name is "V50EPROP". The same option is available for Materials Management.
16.4.5.3 Define Valid Combinations: Mode of Transport - Customs Office
Use
In this IMG activity, you define the "mode of transport/customs office" combinations which you want to allow for import and export processing.
In this way, you avoid incorrect entries and ensure a better and safe quality of your foreign trade data. Note
at the EU border. The check mentioned above refers to the mode of transport at the EU border. Example
You import textile products from Vietnam in Turin/Italy. Here is an example for a useful combination:
o Mode of transport "Sea" and a customs office at an Italian harbor
o Mode of transport "Air" and a customs office at an international Italian airport
16.4.5.4 Default Values For Foreign Trade Header Data
Use
In this IMG activity, you can define default values for foreign trade header data. Goods direction: Import
The following sequence is valid for import (goods direction field: Export/Import = 1):
o The system determines the mode of transport when goods cross the border, the domestic mode of transport and the customs office of entry from the vendor master.
o The system determines the remaining unfilled fields from the object that you maintain in this activity. o The system can propose missing data with a user exit in the SAP enhancement V50EPROP. You can
also use this user exit to overwrite all data that has been determined in previous steps. Note that this object only supplements vendor master data. It does not overwrite it.
If you maintain mode of transport '4' in the vendor master and mode of transport '3' in this object, the system will propose mode of transport '4' in the materials management document.
Goods direction: Export
The following sequence is valid for export (goods direction field: Export/Import = 2):
o The system determines the mode of transport when goods cross the border, the domestic mode of transport and the customs office of entry from the route.
o The system determines the remaining unfilled fields from the object that you maintain here.
o The system can propose missing data with a user exit in the SAP enhancement V50EPROP. You can also use this user exit to overwrite all data that has been determined in previous steps.
Note that this object only supplements route data. It does not overwrite it.
If you maintain mode of transport '4' in the route and mode of transport '3' in this object, the system will propose mode of transport '4' in the sales and distribution document.
16.4.5.5 Define Default Values For Stock Transport Orders
Use
In this IMG activity, you maintain data required for a stock transport order that goes beyond European Union boundaries.
16.4.6 Specific Data for Customs Processing
In this IMG activity, you define import-specific data. Furthermore, you can configure the duty rate and additional code determination.
16.4.6.1 Define CAS Numbers
Use
The members of the World Health Organization (WHO) have drawn up an international agreement regarding trade in pharmaceutical products for which customs exemption applies.
This agreement contains the following appendices:
o Appendix I consists of pharmaceutical materials for which customs exemption applies [international non-proprietary names specified by the WHO (INN)]
o Appendix II consists of prefixes and suffixes for salts, ester, and hydrate from the INN in Appendix I; customs exemption applies for these salts, ester, and hydrates provided that they have the same six-digit HS (Harmonized System) tariff number (that is, the first six digits of the tariff number) as the corresponding INN.
o Appendix III consists of salts, ester, and hydrates of INN materials that are not in the same HS tariff number class as the active material and for which customs exemption applies.
o Appendix IV consists of semi-finished products, that is, compounds that are used to produce pharmaceutical finished products and for which customs exemption applies.
Explanation of abbreviations INN:
International Non-proprietary Name: A description published by the World Health Organization in the list of international, non-propietary short descriptions for medicines.
CAS no.:
Society) which is used to identify chemical materials. Procedure
In this activity, you define your valid CAS numbers. In general, this number indicates chemical or pharmaceutical products. In order to ensure correct import document processing, you must maintain the CAS number in the material master.
In the description, you can enter a more detailed text, for example, the INN description. Example
Appendix I
Tariff no. CAS no. Description
2844 40 10 109581-73-9 technetium (99m Tc) sestamibi 2844 40 10 106417-28-1 technetium (99m Tc) siboroxim Appendix II Description Hydrochloride dihydrate 2-Hydroxyethane sulfonate Appendix III
Tariff no. CAS no. Salt, ester or hydrate in INN INN
2915 50 10 59386-02-6 HEXESTROLDIPROPIONAT HEXESTROL 2925 20 10 4320-30-3 ARGINING-L-GLUTAMAT ARGINIM Appendix IV
Tariff no. CAS no. Description
2912 29 10 38849-09-1 3-(9,10-Dihydro-9, 10-ethanoanthracen-9-yl) acrylaldehyd
2914 70 10 3874-54-2 4-Chlor-4'-fluorbutyrophenon
16.4.6.2 Control Import Simulation
Use
Using this table, you can activate or deactivate the following processing blocks: 1. Customs quota
2. Pharmaceutical products 3. Customs exemption 4. Preferential customs duty 5. Third-country customs duty 6. Anti-dumping
7. Verification documents/Certificates/Authorities Standard settings
In the standard system, the table for controlling import processing does not contain any entries. This means that none of the above functions are evaluated. The system issues an error message and requests you to maintain the relevant data.
Example
In order to activate the processing blocks "customs quota" and "customs exemption" for Germany, the following table entries are required:
Importing country Description Function DE Germany 1
DE Germany 3
In this example, the following processing blocks are not processed:
o Pharmaceutical products o Preference
o Third country o Anti-dumping
o Documents/Certificates/Authorities
If you specify '0' in the following entry, all checks for Germany are activated: Importing country Description Function
DE Germany 0 DE Germany 1 DE Germany 3
This means that the system will override customs quota and customs exemption entries. Note
Complete this table only if you consider it necessary.
16.4.6.3 Define and Assign Country Groups
16.4.6.4 Define Code For Customs Quotas
Use
In this IMG activity, you define the code for a customs quota or limit.
1. A customs quota indicates preferential duties according to the customs tariff. This means that the duty rate is reduced. In the most extreme cases, this could mean there is no duty. In general, customs quotas contain restrictions for time and/or quantities.
2. A customs limit differs from a customs quota in so far as that the standard duty rate must be reintroduced explicitly with a regulation, for example an European Community regulation.
16.4.6.5 Maintain Customs Quota Numbers
In this IMG activity, you maintain the numbers used for customs quotas that are relevant for import processing.
Example
A customs quota is a specified quantity of goods that may be imported. The quantity is limited because of weight, value or other characteristics. These goods may only enter the country based on customs
regulations during a certain time period during the year.
As a rule, the time frame is spread over the full year and the specified quantity of goods may be imported without paying customs duties.
Each quota is identified by a unique number. This number is established in regulations for customs quotas and customs ceilings. For each relevant material, the quota can be found in the corresponding column above the individual duty rates in the official tariff schedules.
16.4.6.6 Define Code for Pharmaceutical Products
Use
In this IMG activity, you define the code for pharmaceutical products. Example
In the European Union, for example, code 2500 represents a duty-free pharmaceutical product.
16.4.6.7 Define Code For Anti-Dumping
Use
In this IMG activity, you specify the anti-dumping code.
An anti-dumping policy is used to protect one's own economy. In general, this means that additional customs duties are levied for a product. An anti-dumping method can be dependent on the country, the manufacturer or the vendor.
16.4.6.8 Define Preference Code (PAC)
Use
In this IMG activity, you define the preference code.
As of reporting period January 1997 for importing from third countries, preference is to be
registered/output according to customs law based on Article 10 Section 1 letter h) of decree (EU) no. 1172/95 of the Council from 22nd May 1995.
Preference is understood as the most favorable duty conditions, the prerequisites for which have to be met at the time of submitting the customs declaration. To declare the preference, please use a three digit numerical code.
Examples of the most commonly used preference codes: 100 Application of third country customs record
120 GATT product allocation according to foot notes in customs tariff 200 Application of APS custom record without further requirements 300 Application of the GPS (General Preference System) duty rate
without further restrictions
If no other favorable duty rate is applied for, please specify code "100".
16.4.6.9 Maintain Ceiling Numbers
In this step, you enter the customs ceiling numbers that are relevant for import processing. Example
A customs ceiling is a specified quantity of goods whose importation is limited because of its weight, value or other characteristic. These goods may only enter the country based on customs regulations during a predefined time period during the year.
As a rule, the time frame is spread over the full year and the specified quantity of goods may be imported without paying customs duties.
Each ceiling is identified by a unique number. This number is established in regulations for customs quotas and customs ceilings. For each relevant material, the quota is entered in the corresponding column above the individual duty rates in the official tariff schedules.
Note
In the European Union, the following is noteworthy:
As opposed to the customs quota, when the quantity [of the customs ceiling] has been reached, the customs duty [increase] does not automatically go into force. This must be explicitly set in force by an EU order. [Article 20, Paragraph 5 Letter b (EU Customs Code) ZollKodex]
16.4.6.10 Maintain Code Determination For Customs Quotas
Use
In this IMG activity, you define all necessary data, so that the system will automatically determine the codes for the customs quotas.
For this activity, it is absolutely necessary that you enter the importing country. Example
This customizing object allows you to create so-called generic entries. As an example, we will maintain the following entry for the search as follows: o Importing country DE 004 Germany
o Import code number < Field empty> o Material < Field empty> o Country of origin US 400 USA
o Procedure 10000 Export without ongoing customs regulated
As a result, all imports from the USA to Germany with procedure 10000, the system will default to customs quota code 07.
This is independent of the import code number and the material used. Note
If you do not define a customs quota code, you can enter this code manually when you process the purchase order.
16.4.6.11 Define Code Determination for Pharmaceutical Products
Use
In this IMG activity, you define all data that is required to automatically determine the code for
pharmaceutical products. For this activity, it is absolutely necessary that you enter the importing country. Example
In this customizing object, you can enter so-called generic entries. As an example, we will enter following data:
o Importing country: DE 0004 Germany o Import code number: <Field empty> o Material: <Field empty> o CAS number(pharm): <Field empty> o Pharmaceutical product: 2500
o Preference code: <Field empty>
The result is that the system uses the code for pharmaceutical products 2500 for all imports to Germany as a default value. This is independent of the material and the import code number used.
Note
If you do not define a code for pharmaceutical products, you can enter this code manually when you process the purchase order.
16.4.6.12 Define Code Determination For Anti-Dumping
Use
In this IMG activity, you define all data required to automatically determine the code for anti-dumping measures. For this activity, it is absolutely necessary that you enter the importing country.
Example
As an example, we will enter the following data: o Importing country: DE 0004 Germany o Import code number: <Field empty> o Material: <Field empty> o Country of origin: US 400 USA o Anti-dumping: 123456 o Preference Code: <Field empty>
The result is that the anti-dumping code 123456 is the default value for all imports to Germany with USA as the country of origin. This is independent of the material and the import code number used.
Note
16.4.6.13 Define Customs Exemption and Determination of Preference Code
Use
In this IMG activity, you define all data that is required to determine data for import processing. Here you define customs exemptions and the determination of the relevant preference code.
Activities
The following data is absolutely necessary; 1. Importing country
2. Import code number 3. Material
You can specify the customs exemption start and end date. In addition, you can define the relevant preference code and specify the duty rate for customs exemption. The latter will replace the standard duty rate for the specified period of time. In most cases, this duty rate will amount to 0 per cent.
16.4.6.14 Determine Preferential Duty Rate and Determination of Preference Code
Use
In this IMG activity, you define all data that is required to determine a preferential duty rate and the relevant preference code.
Activities
The following information is necessary: 1. Importing country
2. Import code number 3. Country of dispatch 4. Country of origin Standard settings
Recommendation
You should maintain this view so that you can process and simulate imports correctly. Make sure that the import code numbers have been maintained correctly in your system.
16.4.6.15 Define Third-Country Duty Rate and Determination of Preference Code
Use
In this IMG activity, you define all data that is required to determine a third-country duty rate and the relevant preference code.
Activities
The following information is necessary: 1. Importing country
2. Import code number 3. Country of dispatch 4. Country of origin Standard settings
In the standard system, this view is empty. Recommendation
You should maintain this view so that you can process and simulate imports correctly. Make sure that the import code numbers have been maintained correctly in your system.
16.4.6.16 Define Additional Customs Law Description
Use
In this IMG activity, you can enter a customs description that you agreed on with the customs authorities. Example
In this way, you can use a more exact description for your customs declaration.
16.4.6.17 Define Type of Transportation Means
In this IMG activity, you maintain the type (category) of transportation means relevant for import processing.
Example
In the ATLAS procedure for Germany, for example, the following codes are available for use: Code/Description 01 Truck 02 Ship 03 Train car 04 Airplane 05 Automobile 06 Not available 07 Other
16.4.6.18 Define Type of Goods Identity Seal
In this IMG activity, you define the types of goods identity seals relevant for import processing. Example
The identity seal ensures the identification of goods for foreign trade purposes.
This is accomplished through the use of identity seals, such as lead plumbs, metal seals, sketches, patterns, and so on.
Without the presence of a customs official, such goods identity seals may only be removed by persons who have the appropriate authorization or approval.
16.4.6.19 Define Type of Package
In this IMG activity, you define the types of packages that are relevant for import processing.
Activities
Here you need to maintain the customs regulations indicator for package type. For example, in Germany the following codes are used within the ATLAS procedure: Code Description 01 Loose 02 Container 03 Box 04 Package 05 Ball 06 Roll 07 Package 08 Small package 09 Pallet 99 Other
16.4.6.20 Define Customs Duty Rate Types for Upload
In this step, you maintain assignments to MM conditition types that is necessary for uploading customs records.
16.4.7 Official Documents/Certificates/Verifications/Cust.Approvals
In this IMG activity, you maintain the relevant data for the different verifications, certificates, and licenses that can be used in Foreign Trade.
16.4.7.1 Maintain Customs Approval Numbers
In the first IMG activity, you define customs approval numbers per country and assign plants to the relevant numbers in the second IMG activity.
Recommendation
When you define customs approval numbers, you must also specify the customs approval type and the goods direction.
Use
The type of approval indicates the approval in use. The following entries are possible:
- Blank
- Allowed recipient - Allowed sender
- Customs procedure: Customs warehouse - Customs procedure: Outward processing - Customs procedure: Inward processing
16.4.7.2 Define Authority For Documents
In this IMG activity, you define authorities for foreign trade processing. Use
You can define different authorities in the area of Foreign Trade. You can assign these authorities to verifications during document processing or have the system determine them automatically when it determines verifications. In this context, the authority is usually the issuing bank of a certain verification or certificate.
Example
You can specify, for example, the issuing authority of a preliminary document in purchase order processing.
Activities
Maintain a unique code and the name of the authority. Further notes
In future, many automated customs processing systems, such as ZOLL/EDV in Austria, will require you to specify the issuing authority.
16.4.7.3 Define Preference Document Types
In this IMG activity, you define preference document types. Use
For customs clearance to be carried out according to a preferential customs duty, the importer must submit both the customs declaration for free trade and the documents required for preference verification. In general, the declarant proves the origin characteristics with an official preference verification. Notes
The "classification of foreign trade documents" field represents the link to print control if a document is printed and updated.
Example
Different preference zones use different certificates. Here are examples for important preference zones: Preference zone Preference verification ---
---o GPS Blank A Form APR
o EEA Movement certificate EUR.1 or declaration of origin on the commercial document
o Mediterranean countries Movement certificate similar to EUR1
Standard settings
In the standard system, this table is empty. Activities
Define a preference document type for each preference verification that your company has received. Note
GPS: General Preference System EEA: European Economic Area
16.4.7.4 Define Verification Document Types
In this IMG activity, you can define verification types. This also includes certificates. Notes
The "classification of foreign trade documents" field represents the link to print control if a document is printed and updated.
Example
Examples for valid certificates in the German ATLAS customs processing system include: - 01 Certificate of origin
- 02 Declaration of origin
- 03 Evidence of origin in a different form - 04 Coffee certificate or import confirmation - 05 Handicrafts certificate
- 06 Certificate of origin for agricultural products Standard settings
In the standard system, this table is empty. Activities
Enter a key and description for possible certificates and verifications. Further notes
Later, during purchase order processing, you can assign the verifications to a purchase order item. Further data for verifications include date, country of issue, and issuing authority. You can define these in an earlier activity.
Furthermore, you can have the system propose verifications automatically. To do this, you must maintain verification determination.
16.4.7.5 Define Preliminary Document Types
In this IMG activity, you can define preliminary document types. Notes
The "classification of foreign trade documents" field represents the link to print control if a document is printed and updated.
Use
The preliminary document type uniquely identifies the document that is assigned to the relevant transaction. The SAP system differentiates between export declarations, T documents (export) and preliminary documents (import).
Example
An example for a preliminary document for import is the T1 shipping document. Standard settings
In the standard system, this table is empty.
Activities
Enter the key and a description for a preliminary document type. Further notes
Later, during purchase order processing, you can assign the preliminary documents that you have defined to the purchase order, either at header or item level. Further specifications for the preliminary document include country, authority, and date of issue.
16.4.7.6 Maintain Import Document Determination
Use
In this IMG activity, you define the data required to determine verifications during purchase order processing.
For this activity, it is absolutely necessary that you enter the importing country. Activities
As an example, we will maintain the following data: o Importing country DE 004 Germany o Import code number < Field empty > o Material <Field empty> o Dispatch Country US 400 USA
o Verification type EL Import license exists o Import authority (in importing country) <Field empty> o Dispatch authoritiy (issuing authority) <Field empty>
from the USA. to Germany.
This is independent of the material and the import code numbers used. Note
When you process the purchase order, you can still enter the verification type manually.
16.4.8 Calculate Statistical Values
The statistical value is used for creating documents in foreign trade and for declarations to the authorities. To do this, the condition type GRWR has been created in the standard system. It calculates the statistical value and places it in field KOMP-GKWRT.
General import and export processing
Condition type GRWR has the following controls in pricing:
1. Control in condition type GRWR for MM-Purchasing and SD-Sales: a) Price condition
b) Percent calculation
2. MM import control in pricing procedure RM0000: a) Requirement 8 (only in the case of export) b) Statistical condition
c) Subtotal C (place value in item field KOMP-GKWRT)
3. Control using access sequence GRWR
4. Access with the Incoterms field to condition records that you created
5. SD export control in pricing procedure RVAA01: a) Base formula 2 (reference to net value) b) Requirement 8 (only in the case of export)
c) Statistical condition
d) Subtotal C (place value in item field KOMP-GKWRT)
6. Control using access sequence K033
7. Access with the Incoterms field to the condition records created
Special processing in MM
a. Stock transfer: In stock transfer, a new condition table has been added for access sequence GRWR.
It allows you to maintain GRWR condition records with the key combination "Delivering plant/Destination country". b. Outward processing
A new condition type (GWLB) has been added to the condition type GRWR in pricing procedure RM0000.
Condition type GWLB recognizes whether this is outward processing crossing a border.
The exact statistical value of the outward processing component is determined with the valuation segments of the material master; calculation formula 60 for the pricing procedure adds these values. NOTE
For additional information on making settings in pricing, see the pricing section in Basic Functions.
16.4.9 Printing/Communication
In this IMG activity, you maintain data for printing and EDI processing in Foreign Trade. You can print the most commonly used and standardized foreign trade documents for export.
16.4.9.1 Define Forms
Use
16.4.9.2 Assign Forms/Programs For Export Billing Documents
Use
In this IMG activity, you assign export billing documents to layout sets and programs.
16.4.9.3 Control Foreign Trade Documents
In this activity, you define the parameters for print control and the appropriate document types for updating the official number.
16.4.9.3.1 Define Preference Document Types
In this IMG activity, you define preference document types. Use
For customs clearance to be carried out according to a preferential customs duty, the importer must submit both the customs declaration for free trade and the documents required for preference verification. In general, the declarant proves the origin characteristics with an official preference verification. Notes
The "classification of foreign trade documents" field represents the link to print control if a document is printed and updated.
Example
Different preference zones use different certificates. Here are examples for important preference zones: Preference zone Preference verification ---
---o GPS Blank A Form APR
o EEA Movement certificate EUR.1 or declaration of origin on the commercial
document
o Mediterranean countries Movement certificate similar to EUR1
Standard settings
In the standard system, this table is empty. Activities
Define a preference document type for each preference verification that your company has received. Note
GPS: General Preference System EEA: European Economic Area
16.4.9.3.2 Define Verification Document Types
In this IMG activity, you can define verification types. This also includes certificates. Notes
The "classification of foreign trade documents" field represents the link to print control if a document is printed and updated.
Example
Examples for valid certificates in the German ATLAS customs processing system include: - 01 Certificate of origin
- 02 Declaration of origin
- 03 Evidence of origin in a different form - 04 Coffee certificate or import confirmation - 05 Handicrafts certificate
- 06 Certificate of origin for agricultural products Standard settings
Activities
Enter a key and description for possible certificates and verifications. Further notes
Later, during purchase order processing, you can assign the verifications to a purchase order item. Further data for verifications include date, country of issue, and issuing authority. You can define these in an earlier activity.
Furthermore, you can have the system propose verifications automatically. To do this, you must maintain verification determination.
16.4.9.3.3 Define Preliminary Document Types
In this IMG activity, you can define preliminary document types. Notes
The "classification of foreign trade documents" field represents the link to print control if a document is printed and updated.
Use
The preliminary document type uniquely identifies the document that is assigned to the relevant transaction. The SAP system differentiates between export declarations, T documents (export) and preliminary documents (import).
Example
An example for a preliminary document for import is the T1 shipping document. Standard settings
In the standard system, this table is empty.
Activities
Further notes
Later, during purchase order processing, you can assign the preliminary documents that you have defined to the purchase order, either at header or item level. Further specifications for the preliminary document include country, authority, and date of issue.
16.4.9.3.4 Control of Foreign Trade Messages
In this IMG activity, you set the parameters for controlling the printing of foreign trade documents. Use
Depending on the output type, you can control the following functions: - Reading packing data
- Printing commodity codes for certain documents - Using certain number ranges:
- Externally with number range - Externally without number range - Internally with number range - Classifying the document to be printed
- Updating the official document numbers in case of certain documents, such as the export declaration in Europe
- Confirmation prompts in the print transaction
- Authority and number of days allowed for certain documents to be monitored
The "print commodity code" indicator only influences the printing of foreign trade documents, that is, only if you specify transmission medium '1' for the output in output control.
Example
If you want to print the commodity code in the export declaration (output type FEEX), you must select this indicator. If you do not select it, neither the commodity code nor your text will be printed.
Standard settings
In the standard system, this table contains the following entries: - Application : V3 - Billing
- Output types : AES1 / FJCI / FJCO / FJCT / FJEP - Plant : Optional
- Packing data : 'X'
In this case, the packing data is included and printed when the output is created. Note
The output types listed above have the following meanings: AES1 = EDI output for the Automated Export System (USA) FJCI = Printing the Commercial Invoice - Valid in Japan FJCO = Certificate of origin issued by Osaka - Japan FJCT = Certificate of origin issued by Tokyo - Japan FJEP = Packing list valid in Japan
16.4.9.3.5 Form Data Control
In this operation, you can define which data in the Foreign Trade forms may be changed.
16.4.9.4 Customer Exits: Print Control
Use
In Foreign Trade you can use the SAP enhancement V55ECTRL for printing. This enhancement is called by program SAPLV55E.
You can use the following component:
See the online documentation for the SAP enhancement V55ECTRL. It contains a list of the standard output that can be changed.
Activities
1. Create the enhancement.
Either create a new project or use an existing one. 2. Activate the project.
If you do not activate the project, the enhancement will not work. Further notes
Unlike modifications, enhancements are suitable for all releases because you do not change SAP coding. Rather, you write coding in a name range that is reserved for the customer.
For a more detailed description of how to create enhancements, choose Utilities -> Online manual in the enhancement transaction.
Every enhancement is documented. You can find this documentation by selecting Documentation in the enhancement transaction.
16.4.9.5 EDI: Maintain Customs Identification Numbers for Customers
Use
In this table, you can maintain your own customs identification numbers and the customs identification numbers of your customers. In Europe, the customs identification number is a seven-digit number issued by the customs authorities. This number is used for printing foreign trade documents (for example, export declarations) and transmitting data by EDI. You can specify this number instead of the address of the person involved in the business transaction.
Activities
Maintain your own customs identification numbers. You can do this by leaving the "customer" field blank.
16.4.9.6 EDI: Maintain Customs Identification Numbers for Vendors
Use
In this table, you can maintain the customs identification numbers of your vendors. In Europe, the customs identification number is a seven-digit number issued by the customs authorities. This number is
used for printing foreign trade documents (for example, export declarations) and transferring data by EDI. You can specify this number instead of the address of the person involved in the relevant business transaction.
16.4.10 Documentary Payments
In this IMG activity, you define the settings that are required for financial document processing.
16.4.10.1 Basic Settings
Use
In this IMG activity, you maintain basic settings for processing documentary payments.
16.4.10.1.1 Define Financial Document Type
Use
In this IMG activity, you define the different types of financial documents that you use in your company. Example
The financial document type identifies, for example, the different types of documentary letters of credit. These include:
o Document against payment o Document against acceptance Activities
Maintain the financial document types by entering a two-digit, alphanumeric key and a text.
16.4.10.1.2 Define Bank Functions
In this IMG activity, you define the different functions which banks use on during financial document transactions.
When you maintain financial documents later on, you can assign the bank functions that you specify here to the individual banks.
Example
Common bank functions include:
o Opening o Notifying o Confirming o Negotiating Activities
Maintain the financial document types by entering a one-digit, alphanumeric key and a text.
16.4.10.1.3 Define Texts for Financial Documents
Use
In this IMG activity, you define all text determination procedures and texts which can be assigned to individual financial documents.
16.4.10.1.4 Define Documents to be Presented
Use
In this IMG activity, you define the different documents that belong to a financial document and must be submitted with it to the bank.
Example
Common documents may include:
o Export billing document o Export packing list
o Certificate of origin o Shipping papers Activities
Maintain the documents to be assigned to a financial document by entering a one-digit, alphanumeric key and a text.
16.4.10.1.5 Define Reasons for Change
Use
In this IMG activity, you define the change reasons due to which an already activated financial document must be maintained.
When you maintain financial documents and a financial document has already been activated but must be changed, the system requires you to specify a change reason.
Example
Change reasons for financial documents include:
o Typing error when you maintain a financial document o Amendments by the banks involved
Activities
Maintain the change reasons for financial documents by entering a one-digit, alphanumeric key and a text.
16.4.10.1.6 Define Indicators For Financial Documents
Use
In this IMG activity, you define indicators for financial documents. Basically, these indicators determine:
o the field control for fields in the financial document master
o the texts that you can assign to a financial document
o whether the double check is activated for a financial document Activities
Maintain the financial document indicators by entering a two-digit, alphanumeric key and a text. In addition, maintain the functions mentioned above according to your requirements.
16.4.10.1.7 Define Bank Indicators
Use
In this IMG activity, you define the indicators for banks which have been assigned to a financial document.
A bank indicator is a grouping of bank functions which can be assigned to a financial document. Activities
Maintain the bank indicators of the financial documents by entering a one-digit, alphanumeric key as well as a text.
16.4.10.2 Relationships
In this IMG activity, you maintain relationships in the area of documentary payments.
16.4.10.2.1 Assign Documents to Financial Document Indicator
Use
In this IMG activity, you assign the documents that must be submitted, which you defined earlier, to a financial document indicator.
Furthermore, you can specify how many originals and how many copies of each document are required. The documents that you specify here will be proposed later by the system when you create a financial document with this indicator.
