Lab A: Managing Users, Groups, and Licenses
Exercise 1: Manage Users and Licenses by Using the Administration Center
Scenario
Heidi is learning about the practicalities of managing users and licenses in Office 365 admin center. Her first task is to set up user accounts for the other Office 365 pilot users.
The main tasks for this exercise are as follows:
1. Creating Office 365 Users 2. Editing Office 365 Users
3. Verifying the Office 365 User Accounts
Task 1: Creating Office 365 Users
1. On your host (classroom) computer, ensure you are logged into the 20346B-LUC-CL1 virtual machine as Student1 with a password of Pa$$word.
2. On LUC-CL1, open Internet Explorer and browse to https://login.microsoftonline.com/.
3. Sign in as [email protected] (where XXX is your unique Lucerne Publishing number) with a password of Pa$$w0rd.
4. In the Office 365 admin center, click Admin, then click Office 365.
5. On the left-hand side, click users and groups.
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6. Click the + (Add) symbol.
7. On the details page, in the First name box, type Robert.
8. In the Last name box, type Schmid.
9. In the Display name box, accept the default name. If a default name does not appear, enter rschmid.
10. In the User name box, type rschmid.
11. Verify that LucernepublishingXXX.onmicrosoft.com is listed in the text box after the ‘@ ‘sign (where XXX is your unique Lucerne Publishing number).
12. Click Next.
13. On the settings page, check that under Assign role, the Do you want the user to have administrative permissions is set to No.
14. Under Set user location, select Switzerland.
15. Click Next.
16. On the assign licenses page, assign the user a license for the Microsoft Office 365 Plan E3 by clicking Next.
17. On the send results in email page, click create.
18. On the results page, note the temporary password here ………
19. Click Create another user.
20. Repeat steps 7 to 18 to create the following users: (using the first letter of first name and all of surname as the user names, e.g. wdouglas):
o William Douglas o Justin Muller o Rick Torres o Mario Ledford
21. Note their temporary passwords here:
o William ………..
o Justin ………..
o Rick ……….
o Mario ……….
22. When you have completed the last user account, on the results page, click finish.
Task 2: Editing Office 365 Users
1. In the Office 365 admin console, in the active users list, select the check boxes for Mario Ledford and Rick Torres.
2. On the right-hand side, click the (Edit) symbol.
3. On the details page, in the Department box, type Accounts.
4. Click next.
5. On the settings page, in the Set sign-in status section, select Blocked.
6. Click next.
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7. On the assign license page, click Submit.
8. On the results page, click finish.
9. In the active users list, under DISPLAY NAME, click Mario Ledford.
10. On the left-hand side, click details.
11. Click additional details.
12. Verify that the Department box specifies Accounts.
13. On the left-hand side, click settings.
14. Verify that Set sign-in status is set to Blocked.
15. Click cancel.
16. In the active users list, under DISPLAY NAME, click Rick Torres.
17. Repeat steps 10 to 15 to verify that this user has the same settings defined.
18. In the active users list, select the check box for Robert Schmid.
19. On the right-hand side, click the (Delete) symbol.
20. In the warning dialog box, click Yes.
21. Click close.
22. In users and groups click deleted users.
23. Verify that Robert Schmid is in this list.
24. In the deleted users list, select the check box for Robert Schmid.
25. On the right-hand side, click Restore users.
26. Click close.
27. Click active users.
28. Verify that Robert Schmid is in this list.
29. In the top right-hand corner of the screen, click the drop-down arrow next to Heidi Leitner, then click Sign out.
30. Close Internet Explorer.
Task 3: Verifying the Office 365 User Accounts
1. On LUC-CL1, open Internet Explorer and browse to https://login.microsoftonline.com/.
2. Sign in as [email protected] (where XXX is your unique Lucerne Publishing number), with the temporary password noted in the previous task.
3. On the Update password page, in the Old password box, type Robert’s temporary password, in the New password and Confirm new password boxes, type Pa$$w0rd.
4. Click save.
5. If prompted, re-enter your new password, and click Sign in.
6. Verify that you can access the Get started with Office 365 page.
7. At the top right-hand of the page, click the drop-down box next to Robert Schmid, and then click Sign out.
Note: If you have trouble signing out at any point, close and reopen Internet Explorer.
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8. Open Internet Explorer and browse to https://login.microsoftonline.com/.
9. Sign in as [email protected] (where XXX is your unique Lucerne Publishing number), with the temporary password noted in the previous task.
10. Verify that you cannot log in and the message states that your account has been blocked.
11. Close Internet Explorer.
12. Open Internet Explorer and browse to https://login.microsoftonline.com/.
13. Sign in as [email protected] (where XXX is your unique Lucerne Publishing number), with a password of Pa$$w0rd.
14. In the Office 365 admin center, click Admin, then click Office 365.
15. On the left-hand side, click users and groups.
16. In the active users list, select the check boxes for Mario Ledford and Rick Torres.
17. On the right-hand side, click the (Edit) symbol.
18. On the details page, click next.
19. On the settings page, in the Set sign-in status section, select Allowed.
20. Click next.
21. On the licenses page, click Submit.
22. On the results page, click finish.
23. At the top right-hand of the page, click the drop-down box next to Heidi Leitner, then click Sign out.
24. Open Internet Explorer and browse to https://login.microsoftonline.com/.
25. Sign in as [email protected] (where XXX is your unique Lucerne Publishing number), with the temporary password noted in the previous task.
26. On the Update password page, in the Old password box, type Rick’s temporary password, in the New password and Confirm new password boxes, type Pa$$w0rd.
27. Click save.
28. If prompted, re-enter your new password, and click Sign in.
29. Verify that you can access the Get started with Office 365 page.
30. At the top right-hand of the page, click the drop-down box next to Rick Torres, and then click Sign out.
Results: User accounts and licenses are created and managed according to business needs.
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Exercise 2: Manage Security and Distribution Groups
Scenario
Heidi is happy with the process of creating user accounts and assigning them licenses. She now wants to move on to practice managing those users through group membership of security and distribution groups.
The main tasks for this exercise are as follows:
1. Creating Office 365 Security Groups
2. Creating Exchange Online Security and Distribution Groups 3. Managing Security Groups
Task 1: Creating Office 365 Security Groups
1. On LUC-CL1, open Internet Explorer and browse to https://login.microsoftonline.com/.
2. Sign in as [email protected] (where XXX is your unique Lucerne Publishing number), with a password of Pa$$w0rd.
3. In the Office 365 admin center, click Admin, and then click Office 365.
4. On the left-hand side, click users and groups.
5. In users and groups click security groups.
6. Click the + (Add) symbol.
7. On the New Group page, in the Display name box, type Sales.
8. In the Description box, type Sales department users.
9. Under the Members section, click the + (Add) symbol.
10. In the Group Member Picker window, press the Ctrl key, select Robert Schmid and William Douglas, and then click add.
11. Click ok.
12. Ensure these two users are now listed under the DISPLAY NAME list, and click save.
13. Click the + (Add) symbol.
14. On the New Group page, in the Display name box, type Accounts.
15. In the Description box, type Accounts department users.
16. Under the Members section, click the + (Add) symbol.
17. In the Group Member Picker window, press the Ctrl key, select Mario Ledford and Rick Torres, and then click add.
18. Click ok.
19. Ensure these two users are now listed under the DISPLAY NAME list, and click save.
Task 2: Creating Exchange Online Security and Distribution Groups 1. In the Office 365 admin center, click Admin, and then click Exchange.
2. On the left-hand side, click recipients.
3. In recipients click groups.
4. Click the + (Add) symbol.
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5. In the drop-down list, click Distribution group.
6. In the Distribution Group window, in the Display name box, type Sales Distribution.
7. In the Alias box, type salesdist.
8. In the Email address box, accept the default address.
9. In the Description box, type Distribution group for sales department.
10. Scroll down the form, then under Members, uncheck the Add group owners as members check box.
11. Click the + (Add) symbol.
12. In the Select Members window, select Robert Schmid and click add.
13. In the Select Members window, select William Douglas and click add.
14. Click ok.
15. In the Distribution Group window, click save.
16. Click the + (Add) symbol.
17. In the drop-down list, click Distribution group.
18. In the Distribution Group window, in the Display name box, type Accounts Distribution.
19. In the Alias box, type accountsdist.
20. In the Email address box, accept the default address.
21. In the Description box, type Distribution group for accounts department.
22. Under Members, clear the Add group owners as members check box.
23. Click the + (Add) symbol.
24. In the Select Members window, select Rick Torres and click add.
25. In the Select Members window, select Mario Ledford and click add.
26. Click ok.
27. In the Distribution Group window, click save.
28. In the Exchange admin center console, click groups, then click the + (Add) symbol.
29. In the drop-down list, click Security group.
30. In the Security Group window, in the Display name box, type Sales Security.
31. In the Alias box, type salessec.
32. In the Email address box, accept the default address.
33. In the Description box, type Exchange security group for sales.
34. Under Members, clear the Add group owners as members check box.
35. Click the + (Add) symbol.
36. In the Select Members window, select Robert Schmid and click add.
37. In the Select Members window, select William Douglas and click add.
38. Click ok.
39. In the Security Group window, click save.
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40. Click the + (Add) symbol.
41. In the drop-down list, click Dynamic distribution group.
42. In the Dynamic Distribution Group window, in the Display name box, type Accounts Dynamic.
43. In the Alias box, type acctsdynamic.
44. In the Description box, type Dynamic distribution group for accounts.
45. Under Owner, click browse.
46. In the Select Owner window, click Heidi Leitner and click ok.
47. Under Members, click Only the following recipient types.
48. Select the Users with Exchange mailboxes check box.
49. Click add a rule.
50. In the drop-down list select Department.
51. In the specify words or phrases dialog box, type Accounts.
52. Click the + (Add) symbol.
53. Click ok.
54. In the Dynamic Distribution Group window, click save.
55. Verify that the following groups now exist in the groups list:
o Sales Distribution o Accounts Distribution o Sales Security o Accounts Dynamic
Task 3: Managing Security Groups
1. In the Exchange admin center, click Admin, and then click Office 365.
2. On the left-hand side, click users and groups.
3. In users and groups click security groups.
4. Verify that you can see the following groups:
o Sales Distribution o Accounts Distribution o Sales Security
5. Verify that you cannot see the Accounts Dynamic group.
6. In the security groups list, clear the check box for Accounts, and select the check box for the Accounts Distribution group.
7. Above the security groups list, click the (Edit) symbol.
8. Note the message stating that system security groups, distribution groups, and mail-enabled security groups cannot be edited.
9. Click cancel.
10. In the security groups list, select the check box for the Sales group.
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11. Above the security groups list, click the (Edit) symbol.
12. Note that you can edit the properties of this Office 365 security group.
13. Under the Members section, click the + (Add) symbol.
14. In the Group Member Picker window, select Justin Muller, click add, and then click ok.
15. Ensure that Justin Muller is now listed under the DISPLAY NAME list, and click save.
16. In the security groups list, select the check box for the Sales Security group.
17. At the top of the groups list, click the (Delete) symbol.
18. In the warning box click yes.
19. Click active users.
20. Confirm that Justin Muller’s account still exists in the list of users.
Results: You have created a group structure based on the security need within Lucerne Publishing.