Managing Material Masters

Task 1: Updating the Material Master

As the business process owner for the material master life cycle, you are reviewing the different methods to maintain the material master. The different methods will include manual changes, extending the material master, and mass changes. Execute the following task and determine how you will incorporate the transactions into your business process.

1. Your new pump T-F77## has slightly different dimensions from the other pumps you work on. This will cause the alternative units of measure to differ from the other pumps. Change the alternative units of measure so that 4 pumps go into a carton, and 8 cartons per pallet. This was the material master that you created using the PLM WEB UI but you can maintain it using the normal transactions. Technically, this information would be maintained by Engineering using the PLM WEB UI but we will use the normal transaction here.

a) Choose Logistics → Production → Master Data → Material Master → Material → Change → Immediately (MM02)

b) Enter your material, select Organization Levels and choose Basic Data 1.

c) From the Basic Data 1 screen, choose Go to Additional Data, and select the Units of Measure view.

d) Add the data mentioned above:

1 carton = 4 pc 1 pallet = 32 pc

Note: All units of measure are converted from the base unit of measure.

e) Save

2. As the business process owner for the material master life cycle, you are experimenting with the idea of creating the material master in parts.

With this concept, engineering would develop the client views (Basic data/Classification) and then the functional departments would be responsible for upkeeping their own views.

Continued on next page

TSCM40_I Lesson: Managing the Material Master

Extend the finished product T-F77## to plant 1000 and create the MRP 1 - 4 views (D) and Work Scheduling view (A), using the Extend Material View(s) transaction. Include the following data:

Note: Maintain work scheduling first, save your entries, and then maintain the MRP views. Press Enter through any necessary messages.

In House Production 2 days

Sched. Margin Key 001

Strategy Group 40

Selection Method 2 - Selection by

Production Version

a) Choose Logistics → Production → Master Data → Material Master → Other → Extend Material View(s) (MM50).

b) In maintenance status field select the multiple selection icon and enter D - MRP and A - Work scheduling, one on each line and click

.

c) In the Material field enter your material T-F77## and choose Execute .

d) Select the line for A - Work scheduling and choose Maintain Materials.

e) Press Enter through the error message and enter plant 1000.

f) Enter the data (first two rows) in the above chart and choose Save

update the material master with the correct production scheduler. Using mass maintenance update all your pumps T-F*## in plant 1000, with the production scheduler 0##.

a) Choose Logistics → Production → Master Data → Material Master

→ Material → Mass Maintenance (MM17).

b) In the Tables tab, select the Plant Data for Material table.

c) In the Fields tab, choose Find , enter Prod, and choose Continue . Continue searching using the Find Next function until the Prodn Superv. line appears.

d) Select the line containing Prodn Superv.: MARC-FEVOR and choose Execute .

e) Enter your material T-F*## and plant 1000, and choose Execute . f) In the new view, enter 0## in the New Values field.

g) Choose Carry out Mass Change .

h) Choose Save , and Continue through any warnings. Use the green back arrow repeatedly to return to the main menu.

Task 2: Deleting Material Masters (if enough time)

Your research and development department is creating new materials to replace existing materials every day. To make sure that a material is truly obsolete, you must update the material master to make this so. You will create a new material master to use the material/plant status and the deletion flag to obsolete a material.

1. Your business creates new replacement parts every day. To minimize risk, your company wants to be more expeditious in obsoleting materials. To test this process, you create a material through which you can simulate the process of obsoleting the material. Create the following material master record by copying from a reference material:

Create a finished product with material number T-D## (## = group number) in plant 1000, copied from material T-F1## using your default views.

Change the description to GR## Pump Obsolete.

a) Choose Logistics → Production → Master data → Material master → Material → Create (General) → Immediately (MM01).

b) Enter material number T-D## and use reference material T-F1##.

c) In the Basic Data 1 view, change the description to GR## Pump Obsolete.

d) Choose Save .

Continued on next page

TSCM40_I Lesson: Managing the Material Master

2. Planning has informed you that the material T-D## at plant 1000 is obsolete.

Your company’s procedures prevent you from immediately deleting a material master. Archiving will take place several months from now but for time being you must set the deletion flag for the material. Flag material master record T-D## for deletion.

a) Use menu path Logistics → Production → Master Data → Material Master → Material → Flag for Deletion → Immediately or transaction code MM06.

b) On the selection screen, enter material T-D## and choose Enter . c) Select the above material.

d) Choose Save .

3. To make sure the deletion flag works, try to perform a goods issue using transaction code MB1C for your material T-D## at plant 1000, storage location 0002 using movement type 501.

Caution: Do not save your entries.

a) Enter transaction code MB1C or choose Logistics → Materials Management → Inventory Management → Goods Movement → Goods Receipt → Other.

b) Enter movement type 501, plant 1000, storage location 0002 and press Enter.

c) Enter your material T-D## and a quantity of 1 pc, and press Enter.

Note: This should result in a warning that the deletion indicator is set.

d) Do not save your entries.

4. To prevent such issues from happening, you want to use a material status to prevent the material from being used at all. Change your material T-D## by inserting an X-plant/materials status that identifies the material as obsolete.

Material/plant status OB - Obsolete Materials has been created to prevent any logistics activities from happening until the material can be archived.

5. After applying the obsolete material status, try to receive another goods receipt to see if this will prevent possible mishaps with obsolete materials.

Use transaction code MB1C for your material T-D## at plant 1000, storage location 0002 using movement type 501.

Caution: Do not save your entries.

a) Enter transaction code MB1C or choose Logistics → Materials Management → Inventory Management → Goods Movement → Goods Receipt → Other.

b) Enter movement type 501, plant 1000, storage location 0002 and press Enter

c) Enter your material T-D## and a quantity of 1 pc, and press Enter Note: This should result in an error message that states that the material has a status of “Obsolete Materials in plant 1000.”

d) Do not save your entries.

TSCM40_I Lesson: Managing the Material Master

Lesson Summary

You should now be able to:

• Describe different ways to update or change the material master

• Demonstrate the mass maintenance features of the material master

• Describe how the material master can be updated using the request processes with interactive forms for materials management

• Describe the archiving and deletion process for the material master

Unit Summary

You should now be able to:

• Describe the organizational layout of the material master

• List the prerequisites to creating material masters

• Use various methods to create material masters

• Describe the request process with interactive forms and explain how it might benefit your business

• Describe how the material master can use classification to include company-specific fields

• Describe how classification can be used for batch management of inventory

• Describe how classification can be used for variant configuration

• Describe different ways to update or change the material master

• Demonstrate the mass maintenance features of the material master

• Describe how the material master can be updated using the request processes with interactive forms for materials management

• Describe the archiving and deletion process for the material master

TSCM40_I Test Your Knowledge