1. Select the field in the Template fields section.
2. In the Length box, enter the maximum number of characters the field allows.
The length and the order of the fields in the Template fields section determine where the field is located in the source file.
3. In the Spec. Fmt. box, select a special format for the field to identify special characters or formatting allowed for the field.
4. In the Deflt. Value box, enter the default value information you want to import (e.g., a Customs ID/EIN for each sender in the Sender database).
You can automatically export a database when you close shipments for the day.
1. To export, select the check box for one or both options:
• Export at Express close
• Export at Ground close 2. Select the data to export.
3. Click OK to complete the template.
Maintain current backup files of your databases.
• Schedule weekly or monthly backups.
• Always back up an existing FedEx Ship Manager Software database before and after you import information into the database.
• Back up databases after you enter several changes.
Follow these steps to back up databases:
1. Select File Maintenance from the Databases menu.
2. Select Backup from the secondary menu.
3. To back up one or more databases, click Backup selected databases and select each database to back up.
To back up all of your databases, click Backup All or Select All.
4. Click to select the location where you want to back up the database(s). You can save to your hard drive or external memory, such as a CD or a USB drive.
If using disks, FedEx Ship Manager Software tells you how many disks you need and prompts you when to insert each one.
5. Click OK, to proceed with the backup procedure.
By keeping backups of your databases, you can restore damaged or lost data on your FedEx Ship Manager Software system.
Follow these steps to restore databases:
1. Select File Maintenance from the Databases menu.
2. Select Restore from the secondary menu.
3. To restore one or more databases, click Restore selected databases and select each database to restore.
To restore all of your databases, click Restore All or Select All.
4. Click Replace or Append.
• Replace – Data on the drive replaces all of the data in your current FedEx Ship Manager Software database. All data in your current database is removed.
• Append – Data on the drive is added to your current FedEx Ship Manager Software database.
None of the data in your current database is removed.
5. Click to select the Restore From location.
You can append, replace or merge data into the following databases:
• Sender
• Recipient
• Department
• Groups
• Commodity
• Dangerous Goods
• Hazardous Materials
• Brokers
Note: Always back up an existing FedEx Ship Manager Software database before and after you import information into the database. Refer to Backup in this section.
Refer to Templates in this section for viewing, modifying and creating database templates before importing databases.
If applicable, insert the disk which contains the import file into the proper drive.
1. Select File Maintenance from the Databases menu.
2. Select Import from the secondary menu.
The File Maintenance-Import screen displays.
3. Select the Template name.
4. Enter the Input filename, including the directory path, or click Browse to select the directory and file name.
5. Click one of the following options for Import behavior:
• Append to current data – Data from the import file is added to your current FedEx Ship Manager Software database. None of the data in your current database is removed.
• Replace current data – Data from the import file replaces all of the data in your current FedEx Ship Manager Software database. All data in your current database is removed. (Make sure you have a current backup!)
• Merge data – Use this Address Book Merge data feature to import one or more recipient records without importing an entire database. This feature compares the import file with your current database.
If a record in the import file is different from an existing record in the database, the imported record overrides the current record. If a record is not found in the existing database, it is added to the database.
6. Select the Auto-assign IDs check box to enter an ID prefix, the length of a numeric suffix and a starting suffix number.
Manager Software notifies you when the import is complete.
8. To view the imported data, select the database from the Databases menu.
FedEx Ship ManagerSoftware exports all of the data listed in Import, along with shipment information, in ASCII format usingthe template you specify.
Refer to Templates in this section for viewing, modifyingand creating database templates before exporting databases.
After defining your template, follow these steps to export databases:
1. Select File Maintenance from the Databases menu.
2. Select Export from the secondary menu. The File Maintenance - Export screen displays.
3. Select the Template name.
4. Enter the Output file name, including the directory path, or click Browse to select the directory and file name.
If applicable, insert a disk if exporting to an external drive.
5. Click OK to proceed with the export, and continue on the next page.
6. If you are exporting shipment data, the Export Data Filter screen displays. Select filter criteria and other information then click OK.
Entries instructions for more information about exporting shipment data.
7. The system exports the database file and saves it to the designated drive.
A screen displays showing the number of records exported