Output is a form of media from a business to one of its business partners. Ex: Printouts, Faxes, Telexes, E – mails and Electronic Data Interchange (EDI). The Output determination component offers output functions for Sales, Shipping and Billing to help in manage sales transactions with our customers and within the organization.
Output can be sent to any of the partners defined in the document.
Outputs are usually in the form of order confirmations, delivery notes, invoices and shipping notifications.
The output determination component offers output functions for sales, shipping transportation and billing to help in manage sales transactions with our customers and within the organization.
We can create output.
We can group output.
Employers can send / receive output.
Output directly linked to the corresponding sales transaction Ex: Trough EDI.
System automatically proposes output for a sales and distribution document.
System uses condition technique to determine output.
We use output type to control how the output should be transmitted.
Ex: Via EDI, be printed.
We can determine output for all kinds of objects in SAP – SD.
Ex: For sales activities, sales documents, delivery documents and billing documents.
We can determine output, we can process output, and we can send output.
SAP uses condition technique to determine output.
Output types can be Inquiry, Quotation, Order confirmation, Shipping document, Billing document, etc.
The output can be sent through transmission mediums.
Ex: Local printer, Fax, Telex, E – mail, SAP inbox or even to SAP.
Output determination closely integrated with technical module as technical consultant prepares the output format in SAP script or smart forms.
Configuration Settings:
Output Determination for Sales Documents Transaction code: V/57 Path:
IMG
Sales and distribution
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain output determination for sales documents
Maintain condition tables
Maintain output condition table for sales documents
SD Material
148
Save and Exit
Maintain Output Types Transaction code: V/30
We define output types for output type records. Output type represents different output.
Ex: Quotation, Order confirmation, etc.
Path:
IMG
Sales and distribution
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain output determination for sales documents
Maintain output types
Check different output types existed or not Ex: AF00 = Inquiry
AN00 = Quotation
BA00 = Order confirmation LP00 = Scheduling agreement MAIL = Internal message RD03 = Cash sales invoice
Click on change / display icon
Choose “BA00”
Click on copy icon (press ENTER till 28 entries copied) and rename it
Select our output type
Check “Mail title” and “Text” control button whether mail & texts are existed in all languages or not
Check processing routines for all transmission mediums are existed or not
“Program”, “FORM routine”, “Form” are maintained and provided by technical consultants.
Check partner functions has been assigned to transmission mediums in partner functions control button
Save (press ENTER up to “SAVE” request disappears)
Come back
Go to details icon
Assign access sequence [ ] (create access sequence in next step)
In general data section Check access to conditions
In default values section
Maintain dispatch time as “send immediately”
Transmission medium: “Print out”
Sales and distribution
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain output determination for sales documents
Maintain access sequences
Go to new entries
Define your access sequence
SD Material
149
Select it and click on accesses icon
Go to new entries
Specify access sequence No. 10 Table No. Ex: 001
Save and Exit
Assign Output Types to Partner Functions Path:
IMG
Sales and distribution
Basic functions
Output control
Output Determination
Output determination using the condition technique
Maintain output determination for sales documents
Assign output types to partner functions
Check whether the system has copied output types with relevant transmission mediums and partner functions
Save and Exit
Maintain Output Determination Path:
IMG
Sales and distribution
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain output determination for sales documents
Maintain output determination procedure
Choose standard output determination procedure “V10000”
Copy and rename it
Save and select our output determination procedure
Click on control data button and change output type “BA00” as ours Ex: SREE
Save and Exit
Assign Output Determination Procedure
Allocate Sales Document Header Transaction code: V/43
Path:
IMG
Sales and Distribution
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain output determination for sales documents
Assign output determination procedure
Assign Sales Document Header
Choose sales document type “OR” from position button
Assign out output determination procedure (ours) Ex: SREE
Save and Exit
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150
Sales Document Item Transaction code: V/69
Path:
IMG
Sales and Distribution
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain output determination for sales documents
Assign output determination procedure
Assign Sales Document Items
Choose item category as “TAN” form position button
Assign our output determination procedure
Save and Exit
Maintain Condition Record Transaction code: VV11
Path:
Logistics
Sales and distribution
Master data
Output
Sales document
VV11 – Create
Specify our output type Ex: SREE
Click on key combination
Maintain the details like below Customer
Click on communication
Specify output devise [LP01]
Check print immediately
Save and Exit
Go to VA01 and raise the sales order
Go to Extras Output Header Edit Check condition record values are copied or not
Save and Exit
Go to VA02 Extras Output Header Print preview
Check the result Steps:
1. Put the fields into the field catalog that you will need.
2. Create the condition tables.
3. Create the access sequence
4. Assign the condition tables to the access sequence 5. Create the condition types
6. Assign the access sequence to the condition type
7. Create the determination procedure (if necessary) and assign the condition types to it.
8. Assign the determination procedure.
SD Material
151 9. Create your condition records.