Text can be used to exchange the information between the documents with partner, between the users.
We can create text for objects like customer master, customer material info record, sales document header and item, delivery document header and item, billing document header and item and condition records also.
Text can be sales text, customer text, etc. SAP uses condition technique to determine text.
Configuration Settings:
Text Determination for Customer Master
Access sequence is not necessary for the customer master record text, as the customer master record is the highest level possible in text determination.
NOTE: Customer master record Text does not have any access sequence with respect to text determination customer text maintained in KNVV table.
If you have difficulty creating new text types, it is possible to overwrite an existing text type entry and description. The system will then proceed in automatically creating a new entry while leaving the previous text type unchanged.
Define Text Types Transaction code: VOTXN
The classification of texts that user can define in the master records or in the documents.
Ex: Sales text, Shipping text, Internal note, etc.
Path:
IMG
Sales and distribution
Basic functions
Text control
Define text types
Customer © Choose sales and distribution
Click on text types
Select existed text type
Click on copy as icon and rename it
Save and Exit
Define Text Determination Procedure Path:
IMG
Sales and distribution
Basic functions
Text control
Define text types
Click on change icon
Go to new entries
Define text determination procedure
Save
Assign text ID‟s to Text Determination Procedure
Select our text determination procedure
Click on text ID‟s in text procedure under dialog structure
Go to new entries
Assign text ID Ex: 0001
Specify sequence number as [1]
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Save and Exit
Assign Text Determination Procedure for Account Group
Select our text determination procedure
Click on text procedure assignment under dialog structure
Choose account group 0001
Assign our text determination procedure (that we created in the 2nd step)
Save and Exit
Maintain text in the Customer Master:
Go to XD02
Go to sales area data section
Go to Extras Text
Specify the language and maintain the text in the “first line”
Double click on it (OR) Click on change text for SAP script editor
Save and Exit
Text Determination Procedure for Sales Document Header
We can determine text determination procedure for sales document header or else we can import from customer master.
Text can be proposed in sales document header during copying or text can be determined in the sales document itself.
Configuration Settings:
Define Text Type Transaction code: VOTXN
Path:
IMG
Sales and distribution
Basic functions
Text control
Define text types
Sales document © Select Header
Click on text types
Select existing text type
Click on copy as icon and rename it
Save and Exit
NOTE: Sales document header text maintained in VBBK table.
Define Access Sequence
Click on change icon
Click on access sequence control button
Go to new entries
Specify access sequence number and description
Save and Exit
Define Text Determination Procedure
Click on Text procedure
Select existed one
Click on copy as icon and rename it
Click on skip icon till access sequence is copied
Save and Exit
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You can also specify if the Text is to be mandatory or not. If the text is specified as mandatory and does not exist in the sales document, the system will place an entry in the sales Incompletion Log.
Assign Text ID‟s in Text Procedure
Select our text determination procedure
Click on text ID‟s in text procedure
Select all entries
Delete
Save
Go to new entries and maintain the fields like below:
Text ID: That we defined in the previous step Sequence No. 1
Check reference
It is an indicator to specify whether text is copied or reference Specify text will be displayed during copied specify access sequence
Save and Exit
Assign Access Sequence for Text ID‟s
Select our text determination procedure
Click on access sequence for text ID‟s control button
Specify the access sequence number in the work area
Go to new entries
Maintain the details like below
Sequence No. Text Object ID Partner Function Language
10 KNVV (from customer master) VBBK (sales document header)
Assign Document Type to Text Determination Procedure
Select our text determination procedure
Click on text procedure assignment
Choose sales document type “OR” and assign our text determination procedure to it
Check text in overview screen option
(If you want to display the text in sales document header level)
Save and Exit
Go to VA01 and raise the sales order
Specify the customer number
Check our text has been proposed or not
NOTE: In the maintenance of access sequences, it is useful to know the different text objects. The following are as most common:
KNVV = Customer sales texts in the customer master from one of the sales screens.
KNA1 = Customer master central texts in the customer master from one of the general screens.
KNB1 = Accounting texts
KNMT = Texts defined for the customer material information record.
KNVK = Texts from the contact persons screen in the customer master.
MVKE = Texts from the sales text screen in the customer master record (only one ID = 0001).
TEXT = Refers to standard text that applies across the system.
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NOTE: The SD module is used in the text determination for the following text objects:
Objects: Customer Central texts
Accounting Contract person Sales and Distribution
Sales Document Header Item
Delivery Header Item
Billing Header Item
Contracts General texts
Shipment Header
Financial Documents General texts
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