PROBLEMS FACED BY STUDENTS / BACKGROUND : The problem faced by college students is of good food during their

Q1.) Draft a proposal as a general secretary students union of your institution for setting up a canteen in your campus, draft this proposal to Vice President of student – gymkhana in memorandum format.

Date : October 6, 2009.

To : Vice president of students Gymkhana.

From : General Secretary of students Subject : Setting up a canteen in campus Introduction :

The purpose of writing this proposal is for setting up a canteen in campus. In this proposal first will give gist of proposal, followed by the relevant background information require. The proposal shall through light on following aspects as :

• Problems faced by students

• Objective

• Work plan

• Estimated cost

PROBLEMS FACED BY STUDENTS / BACKGROUND : The problem faced by college students is of good food during their break hours.

As there is no canteen facility inside the campus, student generally move out and have snacks from lari-wala The food which they in take is

• Unhygienic 

• Low quality of material used. 

• Open vessel 

• Surrounding atmosphere is full of pollution 

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All these above factors may create a adverse effect on health of students.

OBJECTIVE:-

The main objective of this canteen would be to provide a healthy staff to students it will also take care for

      Æ  Providing food   

      Æ Using good quality of raw staff 

• Setup a canteen area /construction 

• Catering 

• Setup of inside arrangement  Construction

The construction of canteen would beat the back of tennis    court. Area occupied for this would be approximately 150  square feet. Inside area will cover 

• Kitchen 

• Service place 

• Sitting  area 

• Wash room  Catering

The food items will be given on contract bases to our client Ganesh caterers, it will include all kind of snacks ,cold drinks and mini lunch. Quality of raw material will be always checked by our supervisory staff.

Inside setup

For inside setup, we shall have stiffing arrangement in the form of chairs and tables, cash counter area, service area and kitchen.

Estimated cost:-

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       The expenditure expected would be as:‐ 

1. Construction    13,00,00  2. Equipments        80,000  3. Electrical cost     25,000  4. Furniture      1,50,000  5. Misc. expenses     25,000  Duration:-

The construction would be expected to complete within time duration of 2months.Furniture would require 1month and electrical work would require 15days to complete the work.

Conclusion:-

We must not let the problem to grow more and let the problem to grow more and try to set out the facility or students as soon as possible, it is therefore requested to accord approval to the setting up of a canteen in the campus area.

Yours truly,

S.P. Patel

(General Secretary of Students)

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Effective Solicited Proposal in Letter Format:

JWS Remolding Solutions

121 Phases -1, VATVA GIDC, Ahmedabad – 380013.

Contact: (079) 26546378 E-mail: [email protected]

October 29, 2009.

Mr. Dharmesh Patel Data Dimensions 15 HR Marg

Vata, Ahmedabad – 380027.

Dear Mr. Patel:

Subject: Proposal for Home Office Construction.

JWS Remodeling Solutions would be happy to convert your existing living room area into a home office according to the specifications discussed during our October 14 meeting. We can schedule the project for the week beginning Novemeber 12, 2009 (two weeks from today). The project will take roughly 3 weeks to complete.

Our construction approach is unique. We provide a full staff of licensed trade’s people and schedule our projects so that when one trade finishes, the next trade is ready to begin. To expedite this project, as you requested, we have agreed to overlap several trades whose work can be done concurrently.

JWS Remodeling Solutions will provide the following work:

• Remove baseboard, door casing, fluted casing and sheetrock to prepare for construction of new partition wall at north end of living room.

• Partition and finish walls to create two separate storage closets at north end of living room with access through two 36” six-panel door units. Replace all disturbed sheetrock.

• Hand and trim new door units and replace all disturbed baseboards and door casings.

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• Move cold air return from west wall to east wall of living room.

• Paint or finish all surfaces/trim to match specs used throughout house.

The work does not include custom office cabinetry, carpeting or phone or cable wiring. We would be happy to bid on these projects in the future.

JWS Remodeling Solutions has been in business in the Michigan area for over 17 years. We have a strong reputation for being a quality builder. We take great pride in our work and we treat all projects with the same high – level attention, regardless of their size or scope. Our trade’s people are all licensed, insured professionals with years of experience in their respective crafts, Enclosed is a copy of our company brochure discussing our qualifications in greater detail, along with a current client list. Please contact any of the names on this list for references.

The total cost for this project is Rs. 3,20,000 broken down as follows : Materials and supplies Rs. 1,80,000

Labor Rs. 1,00,000 Disposal fees Rs. 40,000 ____________

Total Rs. 3,20,000

If you would like to have JWS Remodeling Solutions complete this work, please sign one copy of this letter and return it to us with your deposit in the enclosed envelope. We currently anticipate no construction delays, since the materials needed for your job are in stock and our staff of qualified workers is available during the period mentioned. If you have any questions regarding the terms of this proposal, please call me.

Sincerely,

Dhaval Sharma, (President.)

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