to run the program in final mode In final mode, the system generates a report and updates the F0411and F0911 tables based on the information that you provide.

Leave this processing option blank to run the program in proof mode. In proof mode, the system generates a report, but does not update any tables.

Allow out of Balance

Specify whether the system updates the F0411 and F0911 tables when the sum of the amounts to be distributed for the voucher does not equal the sum of the amounts to be distributed for the corresponding journal entry. The system considers tax amounts when determining the amounts to distribute for both the voucher and journal entry. Values are:

Blank: Do not process vouchers that are out of balance.

1: Process vouchers that are out of balance. You should select this option only when you convert voucher records separately from their corresponding journal entries, such as when you upload legacy information from another system.

Purge

Specify whether the system automatically purges successfully processed voucher records from the Vouchers Transactions-Batch Upload table (F0411Z1) and the Journal Entry Transactions - Batch File table (F0911Z1). Values are:

Blank: Do not purge voucher records.

1: Purge voucher records.

Note: When you process vouchers that are out-of-balance, you might cause unpredictable results in other applications.

Processing Batch Vouchers

7.3.4.3 Messages

Suppress Warning

Specify whether the system sends warning messages that occur during processing to the employee work center. The system sends all error messages to the employee work center, regardless of how you set this processing option. Warning messages do not prohibit vouchers from processing successfully. Values are:

Blank: Send warning messages to the employee work center.

1: Do not send warning messages to the employee work center.

User ID for Workflow messages

Specify which user receives workflow warning messages. If you leave this processing option blank, the system sends warning messages to the user who entered the transaction.

7.3.4.4 Defaults

Bypass Tax Default

Specify whether the system updates the tax explanation code and tax rate/area information on successfully processed supplier ledger records with the values

specified in the Address Book Master table (F0101) and the Business Unit Master table (F0006). If the Tax Rate/Area field is completed in both tables, the system uses the value from the Supplier Master table (F0401). Values are:

Blank: Update the tax values.

1: Do not update the tax values.

7.3.4.5 Versions

Version

Specify the version of the Voucher Entry MBF Processing Options program (P0400047) that you want the system to use to process the voucher transaction to the F0411 table. If you leave this processing option blank, the system uses version ZJDE0001.

Version

Specify the version of the Journal Entry MBF Processing Options program (P0900049) that the system uses to process the voucher transaction to the F0911 table. If you leave this processing option blank, the system uses version ZJDE0001.

7.3.4.6 Batch Approval

Batch Approval

Specify the status that the system assigns to successfully processed voucher batches. Values are:

Blank: Assign the value according to the Manager Approval of Input option specified on the Accounts Payable Constants form.

1: Assign a status of approved (A) to successfully processed voucher batches.

7.3.4.7 Auto Post

Version

Specify whether the system automatically posts successfully processed voucher transactions to the Account Balances table (F0902). You must specify the version of the

Working with Batch Vouchers

post program that you want the system to use. If you leave this processing option blank, the system does not post transactions.

7.4 Working with Batch Vouchers

This section provides an overview of working with batch vouchers and discusses how to set processing options for Batch Voucher Revisions.

7.4.1 Understanding the Batch Voucher Revisions Program

After running the Batch Voucher Processor Report program (R04110ZA), you might find that some records ended in error. You must review the error messages in the work center, revise the records, and then run the Batch Voucher Processor Report program again.

Use the Batch Voucher Revisions program (P0411Z1) to review your records. You can use the Batch Voucher Revisions program to make revisions to your unprocessed records, but you should make the revisions in your spreadsheet instead, because this program does not perform all of the same edits as the Standard Voucher Entry program (P0411).

You can also use the Batch Voucher Revisions program to add records to the Voucher Transactions - Batch Upload table (F0411Z1). You cannot add a voucher to a batch that you attempted to process. You can, however, create a new batch and add a voucher to it. Typically, you should not need to add batch vouchers. An exception is when you experience difficulties processing transactions. To detect and correct any

discrepancies, you can add a batch voucher manually using the Batch Voucher Revisions program, process the transaction, and then if it processes successfully, compare it with the other records that you are trying to process.

You can delete only unprocessed vouchers from the Work With Store & Forward Vouchers form. If the batch voucher has been successfully processed, you must purge it using the Purge Batch Voucher Entries program (R0411Z1P).

Batch voucher information is stored in the Voucher Transactions - Batch Upload (F0411Z1), Journal Entry Transactions - Batch File (F0911Z1), andVoucher Transactions - Batch Upload Tag (F0411Z1T) tables.

7.4.1.1 Voucher Match Automation (Release 9.1 Update)

Before you use the voucher match automation (VMA) process, you must capture invoice records and add them to the Voucher Transactions - Batch Upload (F0411Z1) and Voucher Transactions Batch Upload - Voucher Match Automation (F0411Z1T) tables. You can then use the Batch Voucher Revisions program (P0411Z1) to modify invoice records that you use in the (VMA) process. You must populate certain fields in the F0411Z1 and F0411Z1T tables for invoice records that you match using the

automated process. Only certain fields can be modified after you create the records.

Note: You cannot use the Batch Voucher Revisions program to revise successfully processed records. You must use the Standard Voucher Entry program to revise them because the system wrote data to the Accounts Payable Ledger (F0411) and Account Ledger (F0911) tables when the records processed successfully.

Working with Batch Vouchers

7.4.2 Forms Used to Work with Batch Vouchers

7.4.3 Setting Processing Options for Batch Voucher Revisions (P0411Z1)

Processing options enable you to specify the default processing for programs and reports.

7.4.3.1 Defaults

Service/Tax Date:

Leave this processing option blank to use the GL date as the service or tax date. Enter 1 to use the invoice date as the service or tax date.

Default Pay Status

Enter a value that exists in the (00/PS) UDC table to specify the default pay status for a voucher or invoice.

See Also:

"Populate the Voucher Transaction - Batch Upload Table (F0411Z1)" in the JD Edwards EnterpriseOne Applications Procurement Management

Implementation Guide

"Populate the Voucher Transaction - Batch Upload Tag Table

(F0411Z1T)" in the JD Edwards EnterpriseOne Applications Procurement

Management Implementation Guide.

Mapping Fields in the Voucher Transactions Batch Upload - Voucher Match Automation Table (F0411Z1T) (Release 9.1 Update)

Form Name FormID Navigation Usage

Work With Store & Forward Vouchers

W0411Z1A Batch Voucher Processing (G04311), Batch Voucher Revisions.

Locate, select, and delete batch vouchers. Enter Voucher -

Payment Information

W0411Z1D On the Work With Store & Forward Vouchers form, select a voucher and click Select.

Review, revise, or add a batch voucher. (Release 9.1 Update) You also use this form to enter or modify information used in the voucher match automation process. Enter Voucher - G/L

Distribution

W0411Z1C On the Enter Voucher - Payment Information form, select G/L Distribution from the Form menu.

Review GL

distribution for a batch voucher. You can also use this form to add GL distribution to a batch voucher. Voucher G/L

Distribution - Detail

W0411Z1G On the Enter Voucher - G/L Distribution form, select a record and select Detail from the Row menu.

Review detail about the voucher's GL distribution, such as tax and subledger information. Tax Amounts to Distribute W0000209 A On the Voucher G/L Distribution - Detail form, select Amt to Dist from the Form menu.

Review tax amounts to be distributed.

Working with Batch Vouchers

Default Factor/Special Payee Address

Leave this processing option blank to load the supplier's address number from the Supplier Master table (F0401) into the Alternate/Payee field for payments. Enter 1 to load the factor/special payee number into the Alternate/Payee field.

Default Automation Flag in Add Mode (Release 9.1 Update)

Enter 1 in this processing option to cause the system to populate the Automation Flag