TERMS OF REFERENCE FOR THE LOAN FINANCED CONSULTING SERVICES 1. Overview
2. Project Implementation Consultant (CS-14)
47. The services for project implementation consultants will be carried out by a team of consultants engaged through a national consulting firm. The consultant team will have 6 national consultants based in the PMU and 3 aimag-based in each of the 4 aimag PMUs with a total input of 352 and 648 person-months, respectively. All consultants will make regular field trips to the aimags and soums to support project implementation. The requirements of the consulting services and the budget are detailed in Table A1.1 and Table A1.2, respectively.
Table A1.1: Summary of Inputs for Project Implementation Consultant
Area of Expertise National
(person-months)
Aimag (person-months) 1. Project Implementation Specialist/Team Leader 60
2. Pasture User Group/Rangeland User Association Specialist
48
3. Pasture Management Specialist 48
4. Livestock Specialist 48
5. Marketing and Agribusiness Development Specialist 48 6. Subject Matter Specialists/Resource Persons 100 7. Aimag Pasture User Group/Rangeland User
Association Specialist (4) 216
8. Aimag Pasture Management Specialist (4) 216
9. Aimag Livestock Specialist (4) 216
Total person-months 352 648
Source: Asian Development Bank.
Table A1.2: Cost Estimates for Project Implementation Consulting Services
Item Amount ($'000)
Consultants Fees - remuneration and per diem 2,580.3
National (PMU based) 657.6
Local (aimag PIU based) 1,166.4
Support Staff (PMU based) 66.0
Support Staff (aimag PIU based) 240.0
Per diems (UB-based consultants) 223.5
Per diems (aimag-based consultants) 226.8
Equipment (computers, printers, furniture) 22.7
Total 2,603.0
Source: Asian Development Bank.
48. The consulting services for project implementation support will include but not be limited to: (i) coordination and supervision of all project activities at the aimag and soum levels including
the activities of the soum coordinators; (ii) support for pasture user groups and creation of rangeland user agreements; (iii) training in livestock related activities including pasture improvement, livestock improvement, livestock fattening, and sustainable livestock production;
(iv) improved marketing and agribusiness development; (v) assisting the PMU as required in safeguard management and monitoring; (v) facilitation of ADB’s missions to review project implementation; and (vi) formulation of capacity development plans and implementation of initiatives as required to assist the PMU and other project stakeholders.
49. Detailed tasks include but are not limited to the following.
a. Project Implementation Specialist/Team Leader (national, 60 person-months)
50. The project implementation specialist/team leader should have: (i) bachelor’s or higher degree in agriculture, natural resources science, business management, or agricultural economics; (ii) at least 10 years of relevant experience with recognized expertise for the support to implement international organizations funded projects; (iii) good knowledge of ADB project operations; (iv) good facilitation and presentation skills; (v) experience in capacity building for livestock related agriculture, particularly training of farmers and agricultural service providers; (vi) full proficiency in English including excellent report writing skills; and (vii) experience as team leader.
51. The specialist shall take overall leadership of the Project Implementation Consultants team, based in the UB and in the aimags, and liaise closely with government counterparts, PMU, PMU, and JFPR consultant teams. Specific tasks include but are not limited to the following:
(i) Establish task-oriented teams and reporting lines within the project implementation support consultants to achieve project objectives, including coordination mechanisms between UB-based specialists and aimag teams, and between project support to capacity building, subprojects and sub-agreements
(ii) Provide support to aimag-based teams focused on aimag subprojects and soum sub-agreements
(iii) Provide support to UB-based teams involved in capacity building and subproject support
(iv) Provide strategic direction for, supervise, guide, and review all activities of the UB-based and aimag teams; provide feedback to teams and team members on performance
(v) Oversee and finalize all work plans of UB- and aimag-based teams
(vi) Conduct regular team meetings to discuss progress, problems and solutions, and plans
(vii) Develop targets and workplan and reporting templates for teams
(viii) Consolidate the progress reports from UB- and aimag-based teams for overall progress reporting, including commitments, and expenditure
(ix) Liaise with PMU and key government staff to support capacity building activities (x) Assess needs of staff of MOFALI/PMU/aimags/soums for capacity development
activities, and plan, design, organize, and implement seminars, workshops, and training involved staff, and assist MOFALI in initiating the capacity development plan
(xi) Together with the pasture user group/rangeland user agreement specialist organize, as required, geophysical surveys of proposed sites for water point construction in accordance with the government’s regulations
(xii) Together with the central and aimag-based consultants, agree annually the need for additional design drawings for proposed infrastructure and organize for the
production of these drawings by the consultant firm
(xiii) Work closely with ESS of PMU to ensure PIC team supports ESS with; (i) updating the EMP during detailed design phase; (ii) ensuring construction package bidding documents include EMP and environmental safeguard requirements; (iii) as part of PMU-lead training and capacity development provide technical training on wastewater and sanitation management; (iv) procurement and oversight of execution of geophysical surveys and well developments; and (vi) provide technical inputs to semi-annual environmental reports prepared by ESS
(xiv) Work closely with PMU to ensure PIC team supports to implement and monitor the RF, SDAP and GAP; and submit social monitoring reports to ADB as stated in the PAM
(xv) Support and oversee training activities, monitor and evaluate the training and correct/adapt if needed
(xvi) Prepare inception, semi-annual progress reports, and contributions to the midterm project implementation review report and project completion report; prepare contract variation proposals if necessary
(xvii) Conduct any other necessary work for smooth and appropriate implementation of the project as requested by the ADB and executing agency/IA
b. Pasture User Group/Rangeland User Agreement Specialist (national, 48 person-months)
52. The pasture user group/rangeland user agreement specialist should have: (i) a bachelor’s or higher degree in agriculture or natural resource sciences; (ii) at least 10 years of relevant experience related to herder community development and at least 5 years of experience of community development under a multilateral development project; (iii) good knowledge on the ADB project operations; and (iv) good facilitation and presentation skills.
53. The specialist will be responsible to the project implementation specialist/team leader.
Specific tasks include but are not limited to the following:
(i) Coordinate with the aimag-based and UB-based teams in developing aimag subproject agreements incorporating targets on PUGs, and developing rangeland users agreements (RUAs) for sustainable collaborative pasture management;
(ii) Coordinate with aimag teams and soum officials including Land Managers, Soum Agriculture Unit and Soum Veterinary Unit, to develop templates for sub-agreement profiles and proposals for PUG/RUA establishment and PUG/RUA implementation, ensuring consistency of approach between aimags and soums;
(iii) Review sub-agreement proposals on PUG/RUA establishment and PUG/RUA implementation;
(iv) Support the aimag teams and responsible soum officials to assist PUGs in further development for sustainable pasture and water use and management, including but not limited to livestock fattening, livestock breeding;
(v) Organize, in collaboration with the project coordinator, the specification and subcontracting of geophysical surveys of proposed water points as identified to conform with the government’s regulations;
(vi) Provide training related to PUG/RUA establishment and operation in cooperation with aimag teams, soum officials through the Research and Development Centre, based on capacity assessment of aimag teams;
(vii) Liaise with existing bodies such as aimag- and national- level PUG associations to ensure project practices are consistent with good practice;
(viii) Cooperate with the PMU/PIU staff on implementation of project activities, specifically related to PUG/RUA development;
(ix) Liaise with government counterparts on the strategic direction for project support
for capacity building activities related to developing a legal and socioeconomic environment for pasture management;
(x) Support the project capacity building work on LMIS, with specific reference to supporting processes to assess target carrying capacities in soums;
(xi) Enable lessons from field experience in PUG/RUA establishment and implementation feeds into the capacity building processes at national level;
(xii) Organize workshops and meetings related to capacity building in pasture management;
(xiii) Participate in project public awareness activities including media broadcasting, seminar and exhibitions;
(xiv) Develop at least three knowledge products for online and offline dissemination with regard to lessons learned and assist in developing policy recommendations for introducing and disseminating collaborative pasture management practices;
(xv) Contribute to the progress and other reports prepared by the PMU and project implementation support consultant; and
(xvi) Conduct any other necessary work for smooth and appropriate implementation of the project as requested by the Team Leader.
c. Pasture Management Specialist (national, 48 person-months)
54. The pasture management specialist should have: (i) a Master’s degree in agronomy, or a related discipline; (ii) at least 10 years of working experience in management and use or research related to pasture, of which at least 5 years as a pasture specialist in multilateral development project; (iii) experience in participatory methods; and (iv) experience with donor-funded projects and knowledge of ADB project operations is preferred.
55. The specialist will take a lead role in the environmental and pasture degradation and recovery aspects of project support to capacity building activities related to developing a legal and socioeconomic environment for pasture management, and related to inter-aimag reserves, and a support role to aimag teams on PUG/RUA development. Specific tasks include but are not limited to the following:
(i) Support the development of PUG/RUA establishment and implementation sub-agreements with a focus on soum reserves, rangeland, pasture and environment monitoring aspects, and hay- and fodder making aspects In doing so, ensure / reconfirm that the proposed pasture grazing lands meet the selection criteria of the IEE and EMP including to avoid any lands within local or national protected areas or other sites of conservation significance, and that the pasture carrying capacities minimize the risk of ecological impacts;
(ii) Support the development (profiles and proposals) and implementation of second-generation sub-agreements including pasture aspects (fodder, hay, storage, processing) within PFU sub-agreements;
(iii) Liaise with national level institutions involved with rangeland monitoring, environment and pasture monitoring systems and degradation and recovery systems with regard to project processes on rangeland monitoring in relation to LMIS development and rangeland aspects of PUG/RUA sub-agreements;
(iv) Support project work in the areas of capacity building on inter-aimag reserves and PUG/RUA sub-agreements that include soum pasture reserves;
(v) Advise aimag teams, herders and soum specialists on issues concerning pasture carrying capacity;
(vi) Organize capacity building training on sustainable pasture use and collaborative management in cooperation with soum technical team through RDC;
(vii) Support the project capacity building work on LMIS, with specific reference to supporting linkages to rangeland monitoring institutions and developing targets for
carrying capacity;
(viii) Assist MOFALI and the PMU to improve the legal environment for climate-resilient sustainable pasture use, drafting related legal documents and working with lobby groups;
(ix) Collaborate with RDC on developing training programs for officials and herders on pasture management;
(x) Cooperate with the PMU and soum officials on project activities specifically related to collaborative pasture management;
(xi) Participate in project public awareness activities including media broadcasting, seminar and exhibitions;
(xii) Develop at least three knowledge products for online and offline dissemination with regard to lessons learned and assist in developing policy recommendations for introducing and disseminating collaborative pasture management practices;
(xiii) Contribute to the progress and other reports prepared by the PMU and project implementation support consultant; and
(xiv) Conduct any other necessary work for smooth and appropriate implementation of the project as requested by the Team Leader.
d. Livestock Specialist (national, 48 person-months)
56. The livestock specialist should have: (i) a Master’s degree in livestock health or production (ii) at least 8 years of working experience in the livestock sector in animal health, breeding, or feeding, of which at least 3 years as a livestock specialist in multilateral development project; (iii) experience in participatory methods; and (iv) experience with donor-funded projects and knowledge of ADB project operations is preferred.
57. The specialist will take provide support to the livestock aspects of the project capacity building work and support to the aimag subprojects and soum sub-agreements. Specific tasks include but are not limited to the following:
(i) Coordinate the aimag-based teams in developing aimag subproject agreements incorporating targets on all sub-agreements;
(ii) Provide technical support to livestock stocking rate and herd structure aspects of PUGs/RUAs;
(iii) Work with the other PIU technical specialists, short-term hydrologist position, contractors recruited to design the water wells, and PMU environment safeguard specialist, to ensure (a) stocking rates are within the projected extraction limits for safe and sustainable recharge of the source aquifers, and (b) the planned livestock infrastructure and facilities are located on modified land that will not cause the loss of habitats or damage to water quality of nearby streams, or other sensitive issues, as per the site selection criteria in the IEE and EMP;
(iv) Coordinate with aimag teams and soum officials including Soum Agriculture Unit and Soum Veterinary Unit, to develop templates for livestock aspects of sub-agreement profiles and proposals ensuring consistency of approach between aimags and soums;
(v) Support the aimag teams and responsible soum officials in implementation of sub-agreements;
(vi) Support capacity building of RDC in developing and implementing training programs on animal health, one health, breeding and feeding for government staff and herders;
(vii) Liaise with central agencies such as GAVS on animal health issues, LGRC on breeding issues, and livestock statistics agencies;
(viii) Develop improved herder animal health record books and technical manuals in collaboration with GAVS;
(ix) Collaborate with LGRC on training programs, guidelines and manuals on animal breeding for PABUs and government staff;
(x) Collaborate with JFPR consultants on carcass traceability capacity building and on animal health and one health issues in capacity building and subprojects;
(xi) Support the project capacity building work on LMIS, with specific reference to supporting processes to assess target carrying capacities in soums;
(xii) Participate in project public awareness activities including media broadcasting, seminar and exhibitions;
(xiii) Develop knowledge products arising from field experience in second-generation sub-agreements; and
(xiv) Conduct any other necessary work for smooth and appropriate implementation of the project as requested by the Team Leader.
e. Marketing and Agribusiness Development Specialist (national, 48 person-months)
58. The Marketing and Agribusiness Development Specialist should have: (i) a Master’s degree in agribusiness or similar with 5 years practical experience in business and investment planning in agribusiness related to herder production systems, meat and cashmere; (ii) demonstrated ability to work in meat and cashmere supply chains; and (iii) ability to cooperate with many stakeholders and other related projects in the livestock sphere.
59. The specialist will be responsible to the Team Leader and work closely with the livestock specialist in capacity building activities and in support to subprojects and sub-agreements. The specialist will take the lead role in developing capacity in the demand-driven and business, investment planning, and marketing approaches in the project. Specific tasks include but are not limited to the following:
(i) Coordinate and with the aimag-based teams in developing the demand-driven business and investment planning approaches in aimag subprojects;
(ii) Coordinate with aimag teams and soum officials to incorporate business and investment planning in all sub-agreement proposals, ensuring consistency of approach between aimags and soums, and value chain linkages where appropriate to downstream suppliers;
(iii) Review sub-agreement proposals with respect to quality of business and investment planning;
(iv) Collaborate with the Research and Development Centre in developing workshops and training on business planning and sub-agreement proposal development for aimag teams, soum officials and herders;
(v) Liaise with meat and cashmere processors to promote supply chain linkages that can be incorporated into sub-agreements;
(vi) Participate in project public awareness activities including media broadcasting, seminar and exhibitions;
(vii) Develop knowledge products, lessons learned related to business viability in the sub-agreements;
(viii) Contribute to the progress and other reports prepared by the PMU and project implementation support; and
(ix) Conduct any other necessary work for smooth and appropriate implementation of the project as requested by the Team Leader.
f. Aimag Pasture User Group/Rangeland Use Agreement Specialists (national, aimag-based 4 persons 54 person-months each)
60. The four aimag-based pasture user group/rangeland user agreement specialists should have: (i) a bachelor’s or higher degree in agriculture or natural resource sciences; (ii) at least 8 years of experience related to herder community development and at least 3 years of experience of community development under a multilateral development project; (iii) good knowledge on the ADB project operations; and (iv) good facilitation and presentation skills.
61. The specialists will support the Soum Technical Teams in PUG/RUA development in the soums with the overall technical coordination of the UB-based PUG/RUA specialist. Specific tasks include but are not limited to:
(i) Collaborate with PMU, aimags, and soums on developing aimag subprojects, with special reference to targets on PUGs/RUAs and stocking rates. In doing so, ensure / reconfirm that the proposed pasture grazing lands meet the selection criteria of the IEE and EMP including to avoid any lands within local or national protected areas or other sites of conservation significance;
(ii) Assess current situation of PUGs/RUAs in the project soums, and capacity of PUG associations at soum and aimag;
(iii) Assess current situation of Soum Technical Team (Land Managers, Soum Agriculture Unit, and Soum Veterinary Unit) to contribute to PUG/RUA development, and develop capacity building program to enable them to manage the PUG/RUA processes in the soums;
(iv) Liaise with Soum Steering Committee on project processes and structures;
(v) Coordinate with soum and bag officials including Land Managers, Soum Agriculture Unit, and Soum Veterinary Unit, and bag chiefs to develop templates for sub-agreement proposals for PUG/RUA establishment and PUG/RUA implementation;
(vi) Assist soums and bags in preparation of PUG/RUA establishment and development sub-agreement proposals including assessment of priority bhags;
(vii) Review, modify sub-agreement profiles as required in response to Soum Steering Committee comments;
(viii) Review sub-agreement proposals on PUG/RUA establishment and PUG/RUA implementation;
(ix) Support responsible soum and bag officials to assist PUGs during RUA implementation including mechanisms for livestock sales to reduce livestock numbers, RUA monitoring, rangeland monitoring, well construction and use;
(x) Ensure that sub-agreement proposals contain specific procedures for well use and monitoring and the projected maximum extraction volumes per well, to minimize the risk of unsustainable water extraction;
(xi) Support meetings of PUGs, bagh- and soum level PUG associations;
(xii) Provide training related to PUG/RUA establishment and operation in cooperation with aimag teams, soum officials through the Research and Development Center;
(xiii) Liaise with existing aimag- level PUG associations to ensure project practices are consistent with good practice;
(xiv) Cooperate with the PMU staff on implementation of project activities, specifically related to PUG/RUA development;
(xv) Enable lessons from field experience in PUG/RUA establishment and implementation feeds into the capacity building processes at national level;
(xvi) Participate in project public awareness activities including media broadcasting, seminar and exhibitions;
(xvii) Develop knowledge products, lessons learned, and assist in developing policy recommendations for introducing and disseminating collaborative pasture
management practices;
(xviii) Contribute to the progress and other reports prepared by the PMU and project implementation support consultant; and
(xix) Conduct any other necessary work for smooth and appropriate implementation of the project as requested by the Team Leader.
g. Aimag Pasture Management Specialists (national, aimag-based 4 persons, 54 person-months each)
62. The four aimag-based pasture management specialists should have: (i) a Master’s degree in agronomy, or a related discipline; (ii) at least 8 years of working experience in management and use or research related to pasture, of which at least 3 years as a pasture specialist in multilateral development project; (iii) experience in participatory methods; and (iv) experience with
62. The four aimag-based pasture management specialists should have: (i) a Master’s degree in agronomy, or a related discipline; (ii) at least 8 years of working experience in management and use or research related to pasture, of which at least 3 years as a pasture specialist in multilateral development project; (iii) experience in participatory methods; and (iv) experience with