The Bank has envisaged the following effort distribution for the bidder for the project.
System Integrator
- 70%
OEM
- 15%
Subject Matter Expert - 15%
It is up to the bidder to prepare the project plan ensuring the above breakup of efforts is
adhered to.
9.2.
Hardware Delivery and Implementation at the DC and DRC
All IT infrastructures should be delivered within 6 weeks from issuance of the purchase order to the selected Bidder. All the commissioning must complete within 8 weeks from the date of issuance of Purchase Order.
9.3.
Phased Implementation & rollout of HRMS solution:
1. Phase 1:
During Phase 1, the Bidder would need to complete the implementation and go live of the integrated HRMS covering all functionalities of the Bank as per Appendix 01 – Functional Specifications for the respective modules:
The main HRMS modules envisaged are Employee record management Training and Development Transfers & Promotions Payroll
Leave management
Staff reimbursements and welfare
Employee &Managers self-service in English & Hindi MIS
Performance Appraisal Helpdesk
The Bidder would need to automate and make live these modules for the entire employees of the Bank within 6 Months from the date of issuance of PO to the selected bidder by the Bank.
2. Phase 2:
The Bidder would need to complete the implementation and go live of the integrated HRMS covering all functionalities of the Bank as per Appendix 01 – Functional Specifications for the respective modules:
The remaining HRMS solution modules envisaged are Manpower planning
Recruitment
Terminal benefits and separations IR and DAC
Personnel Administration
India specific Legal Requirement, Roster Management, Disciplinary Action etc HR Analytics
Helpdesk
In addition to this, the Bidder would need to make the HRMS Mobile Application go live for the integrated HRMS covering all functionalities of the Bank as per the sheet Mobile Application in Appendix 01 – Functional Specifications.
The functionalities for mobile application envisaged are Transfers & Promotions
Payroll
Staff reimbursements and welfare Leave management
HR Team Administration
The Bidder would need to automate and make live these modules for the entire employees of the Bank within 4 Months from the date of Phase 1 go-live.
9.4.
UAT
For the implementation phase to be complete all the testing, regression testing should be completed. It will be the Bidder’s responsibility to create the testing environment for the Banks employees to do the testing and the Bidder will be required to assist the Bank in the entire testing phase.
9.5.
Interface building
All interfaces as mentioned should be developed and successfully implemented as specified in this RFP section
9.6.
Facilities Management
The Bank expects the Bidder to provide all the services mentioned in this document the day the first module of the HRMS solution is successfully implemented and made live.
9.7.
High-level Roll Out Plan
The Bank has planned to implement HRMS & Payroll Solution across all its Controlling Offices and some or all branches (as decided by the Bank) all at one time. The Bank intends to cover the entire functions of Personnel Wing at Head Office/Zonal Offices level.
The detailed rollout plan is given below. All timelines are from the first month (M1) which is the date of PO issuance by Bank. The timelines specified for each month in the below table are from the start to the end of that month.
If however, this date is later or earlier than what is assumed, then the timeframes will be adjusted accordingly. The Bidder is expected to factor in all effort required to adhere to these timelines. The Bank will not accept any plea by the Bidder at a later date for deviating from these timelines on the pretext that the same was not explicitly mentioned in the RFP.
# Key Activities M1 M2 M3 M4 M5 M6 M7 M8 M9 M10
1 Supply and deliver the DC and DRC hardware & software for the integrated HRMS solution comprising of Production and Test & Development environment
By end of 6 weeks from date of PO issuance
2 Complete the setup and installation of the applications on the DC and DRC hardware for the integrated HRMS solution comprising of Production and Test and Development environment.
within 2 months from date of PO issuance
3 Prepare detailed HR procedures and processes manuals
within 3 months from the date of PO Issuance
4 PHASE 1:
Activities to be carried out for Phase 1 implementation are mentioned below:
1. Finalize the BPD documentation and Product Parameterization with the Bank for the modules in Phase 1 as defined in Phase 1 of the Phased rollout plan
2. Core team training for all modules of HRMS for Phase 1 as defined in Phase 1 of the Phased rollout plan
3. Complete customization and functional User Acceptance testing of the Phase 1 modules as defined in Phase 1 of the Phased rollout plan. Such customization should be completed prior to start of UAT 1.
UAT to be carried out in two parts: UAT1 and UAT2. Bugs identified in UAT1 should be fixed before UAT2 for phase 1.
(the Bidder will conduct the unit testing & SIT prior to UAT)
4. Performance Benchmarking for all modules for Phase 1 as defined in Phase 1 of the Phased rollout plan
5. Data Migration readiness for all the requisite physical and electronic data for modules of Phase 1 implementation
6. Rollout and Go live of the Phase 1 modules as defined in Phase 1 of the Phased rollout plan
within 6 months from date of PO issuance
5 PHASE 2:
Activities to be carried out for Phase 2 implementation are mentioned below:
1. Finalize the BPD documentation and Product Parameterization with the Bank for the modules in Phase 2 as defined in Phase 2 of the Phased rollout plan
2. Core team training for all modules of HRMS for Phase 2 as defined in Phase 2 of the Phased rollout plan
3. Complete customization and functional User Acceptance testing of the Phase 2 modules as defined in Phase 2 of the Phased rollout plan. Such customization should be completed prior to start of UAT 1.
UAT to be carried out in two parts: UAT1 and UAT2. Bugs identified in UAT1 should be fixed before UAT2 for phase 2.
(the Bidder will conduct the unit testing & SIT prior to UAT)
4. Performance Benchmarking for all modules for Phase 2 as defined in Phase 2 of the Phased rollout plan
5. Data Migration readiness for all the requisite physical and electronic data for modules of Phase 2 implementation
6. Rollout and Go live of the Phase 2 modules as defined in Phase 2 of the Phased rollout plan
within 10 months from date of PO issuance
7 Commencement of Facilities Management & Service desk services
Helpdesk
3 months starting from the date of go- live of Phase 1 as defined in Phase 1 of the Phased rollout plan
3 months starting from the date of go- live of Phase 2 as defined in Phase 2 of the Phased rollout plan
8 Development of Interfaces The interface building should be in line with the functional requirements of the Bank. Timelines based on requirements and otherwise agreed upon with the Bank.