RELATED SECTIONS

1.2.1. Section 01010: Summary of Work.

1.2.2. Section 01300: Submittals.

1.2.3. Section 01320: Construction Schedule.

1.3. PROCEDURES

1.3.1. Promptly following Contract Award, General Contractor shall secure from the District one complete set of Specifications and prints of the Contract Drawings and mark them as

"Project Record Documents".

1.3.2. Timing Of Entries: Make entries within 24 hours after receipt of information.

1.3.3. Contractor shall be responsible for maintaining and recording changes on "Project Record Documents" set.

1.3.4. Do not use "Project Record Documents" set for any purpose except entry of new data and for review by the Architect/Engineer and District Inspector. Maintain separate job sets for subcontractors and workers daily use.

1.3.5. Maintain "Project Record Documents" set at job site where designated by the Architect/Engineer.

1.3.6. Use all means necessary to protect "Project Record Documents" set from deterioration, loss or damage until completion of work.

1.3.7. Making Entries On "Project Record Documents" Drawings: Using an erasable color pencil, other than blue, not ink or indelible pencil, clearly describe change by note and by graphic line as required. Date entries. Call attention to entry by a "cloud" around area or areas affected. In event of overlapping changes, different colors may be used for each change.

1.3.7.1. Changes due to approved change orders may be indicated by referencing change order number and scope of change in lieu of revising "Project Record Documents".

1.3.7.2. Location and depth below finish grade or above ceilings and attic spaces of utilities shall be fully dimensioned and indicated on "Project Record Documents". Dimensions shall be taken to building lines or permanent landmarks.

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Standard Specifications – Rev. 1/21/02 1 OF 4

1.4.1. General:

1.4.1.1. Maintain, on daily basis, record drawings showing “as-built” conditions of project; subject to monthly review by Architect or Project Manager. The Contractor is responsible for providing reproducible drawings. Final inspection will not be scheduled until reproducible record drawings are turned over to the Project Manger.

1.4.1.2. Store documents separate from those used for construction.

1.4.1.3. At time of installation, installed locations of all work relating to above and underground utilities, architectural, structural, heating, ventilation, air conditioning, plumbing, electrical, and other scopes of work as may be required, shall be recorded on prints by Contractor, and reviewed with Project Manager. Do not conceal work until required information is recorded.

1.4.1.4. The Contractor will transfer installed locations to reproducible prints and submit prints for review by Architect through the Project Manager.

1.4.1.4.1. All information entered on reproducible prints shall be neat, legible, and emphasized by drawing “clouds” around changed items.

1.4.1.4.2. Locate and dimension all work, including stubs for future connections, with reference to permanent landmarks or buildings and indicate approximate depth below finish grade.

1.4.1.4.3. Symbols and designation used in preparing record drawings shall match those used in Contract Drawings.

1.4.1.5. Prior to final inspection, submit documents with transmittal letter containing date, project title, Contractor’s name and address, list of documents and signature of Contractor.

1.4.1.6. Failure of the Contractor to comply with this section in total or in part may constitute reason for the withholding of all or part of the monthly progress payment due to the Contractor for that month.

1.4.1.7. Contractor shall maintain one set of marked-up blueline prints and specifications kept at job site office and each month shall transfer changes and information indicated on the marked-up blueline prints to the reproducible drawings. Prior to processing the Contractor’s monthly payment request, Project Manager, Architect or District Representative will meet with the Contractor to review and verify that the Record Documents have been updated.

1.4.1.8. Label and date each Record Drawing “RECORD DOCUMENT” in legibly printed letters.

1.4.1.9. Deviations in construction, especially pipe and conduit locations and deviations caused by change orders, field clarifications, requests for clarification and addenda shall be accurately and legibly recorded by an approved, qualified delineator.

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applicable indicated by drawing a “cloud” around the changed or additional information.

1.4.1.11. Do not use Record Documents for Construction purposes.

1.4.2. Record Drawings Information:

1.4.2.1. Record the following information:

1.4.2.1.1 Locations of work buried under or outside each building, such as plumbing and electrical lines and conduits.

1.4.2.1.2 Actual numbering of each electrical circuit.

1.4.2.1.3 Locations of significant work concealed inside each building whose general locations are changed from those shown on the Contract.

1.4.2.1.4 Locations of all items, not necessarily concealed, which vary from the Contract Documents.

1.4.2.1.5 Installed location of all cathodic protection anodes.

1.4.2.1.6 Deviations from the sizes, locations and other features of installation shown in the Contract Documents.

1.4.2.1.7 Locations of underground work, points of connection with existing utilities, changes in direction, valves, manholes, catch basins, capped stubouts, invert elevations, etc.

1.4.2.1.8 Sufficient information to locate work concealed in each building with reasonable ease and accuracy; in some instances, this may be by dimension. In others, it may be in relation to the spaces in the building near which it was installed.

1.4.2.2. Provide additional drawings as necessary for clarification.

1.4.2.3. Provide reproducible record drawings made from final shop drawings marked “No Exceptions Taken”.

1.4.3. Record Specifications.

1.4.3.1. District Representative will provide Contractor with one (1) set of Contract Specifications which shall be labeled “Record Document” in legible letters.

1.4.3.2. Mark each section legibly to record manufacturer, trade name, catalog number and supplier of each product and item of equipment actually installed.

1.4.4. Maintenance of record documents: Store Record Documents in Contractor’s field office apart from documents used for construction.

1.4.5. The Architect's approval of current status of "Project Record Documents" will be a prerequisite to the Architect's approval of requests for progress payments and request for final payment.

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Standard Specifications – Rev. 1/21/02 3 OF 4

secure the District Inspector's approval of status of "Project Record Documents".

1.4.5.2. Prior to submitting request for final payment and final inspection, General Contractor shall submit "Project Record Documents" set to the District Inspector, with transmittal letter, in duplicate, for approval and further processing.

1.4.5.3. The General Contractor shall certify that the "Project Record Documents"

are complete and accurately reflect all changes or modifications to the original Construction Documents.

END OF SECTION

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WARRANTIES