11.13 A Government draft may be issued to a Government servant at par for an ultra- provincial remittance to be made by him in his official capacity in payment of any service rendered to Government or in pursuance of his official duties. Government servants requiring Government Drafts on public service will submit with the cash a formal application certifying that the draft is wanted exclusively for bona fide public purpose and describing the exact nature of such purpose. [See also rule 11.8 (1).] If the Treasury Officer doubts whether the object is really public, he should state his doubt to the applicant or take the orders of the Deputy Commissioner. Questionable grants should be reported to the Currency Officer with a view to the issue of instructions for future guidance.
11.14 Intra-provincial Government drafts can also be issued at par in the following cases:-
(i) Public Works
To Executive Engineers, and to Sub- Department. Divisional Officers whether they have drawing accounts or not, for payments to be made outside their divisions but only on public service, and not for private purpose or the convenience of contractors. When purchases are effected, or work is done, by one division on account of another, the adjustment will be made by book transfer.
(ii) Subscriptions for a public or Quasi Public purpose
The Government when desiring to facilitate the collection of subscription for any public or quasi- public purpose m which it is interested may allow the issue of one Government draft a month, from any district treasury to the local secretary or treasurer of the fund or institution for the purpose of remitting subscriptions to the central body.
(iii) Workmen’s Compensation
To a Commissioner for workmen's compensation in favour of another Commissioner for the remittance of money remaining in his hands or invested by him for the benefit of any party to any proceedings pending before him but transferred to another Commissioner in accordance with Section 21(2) of the Women's Compensation Act (VIII of 1923).
(iv) Pay and allowances
The remittance of pay and allowances is not ordinarily a bona fide public purpose, but a Government draft may be granted for the remittance of the pay and allowances of a Government servant deputed beyond the limits of the district in which his pay has to be drawn.
Government servants of the Public Works Department may, when presenting bills for the pay and travelling allowance of the establishment, obtain Government drafts on other district treasuries for amounts which may have to be disbursed outside the civil district but within their own jurisdiction. Such drafts may, if the Government has so authorised, be made payable even at sub-treasuries under note to Subsidiary Treasury Rule 4.170.
(v) For family remittances in the case of Police Department
To officers and men of the police battalions and police constabulary for remitting money to their families in the form and on the terms provided for sepoy's remittances, the heading of the descriptive roll being altered to suit the case.
(vi) Refunds of electoral deposits
For the remittance of electoral deposits refunded to candidates for the legislative bodies (both Federal and Provincial) who are residing in districts which are different from those where the deposits originally lodged.
i. To local funds mentioned below and to such additional funds as may be determined from time to time by the competent authority after consultation with the State-Bank subject to the condition that the remittances are for bona fide public purposes-
a) District funds including district and local boards funds.
b) Police funds.
c) Chowkidari Uniform Fund.
ii. To local boards for investment of their surplus funds in an office of the State Bank of Pakistan or a branch of the National Bank of Pakistan or in any Co-operative Bank authorised by the Government for this purpose.
iii. To Co-operative Banks in which the surplus funds of the local boards have been invested for remittances of interest or investments realized for payments to the local boards or municipalities.
iv. To municipalities and school boards for remittance of their surplus funds for investment in any Co-operative Bank.
NOTE: --- Intra-provincial remittances at par will be made by Government drafts; all remittances at a premium will be Bank drafts and will be accounted for in the manner given in Annexure 'A' to this Chapter.
11.15 Government drafts can also be issued for extra- provincial remittances on behalf of the Government and for the purposes specified in rules 11.13 and 11.14 and for such other quasi-public purposes as may be determined by the competent authority from time to time. These drafts will be subject to the exchange prescribed by the State Bank.
IV.--ISSUE OF DUPLICATES OF DRAFTS 11.16
a) When satisfactory evidence has been given that a draft has been lost or destroyed, and application is made within a reasonable period after issue, but before it has lapsed under rule 11.22 a duplicate may, without reference to Currency Officer, be issued. The duplicate draft should not be issued unless the issuing officer has satisfied himself by reference to the office drawn upon that the original has not been paid. A duplicate draft issued in lieu of a lost one should be revalidated by the drawing officer if the period of currency of the lost draft has expired. The duplicate must be drawn in exactly the same terms as the original instrument with the Same date, the same number, the same amount and the name of the same payee.
b) In the case of State Bank Government drafts, the duplicate may be issued to the party who obtained the original or to the payee, or to the legal representative of either, but to no other person, on their providing satisfactory evidence that the original bill has been either lost or mislaid. If a lost Government
draft had been endorsed to the payee's banker, the endorsee must apply for a duplicate through the original payee as required by rule 11.18 infra.
c) A duplicate of a State Bank "Bank" draft will not be issued to any one other than the person who applied for the original draft. A letter of indemnity in the form given in Annexure B to this Chapter should be taken from the purchaser of the original draft irrespective of whether the draft reported lost is current or has lapsed. The letter of indemnity should be signed by the purchaser and, ordinarily, by two sureties each good for the amount of the draft. If the applicant is of undoubted standing and the amount of the draft is small, the production of sureties may be waived, but where the amount involved is large, sureties must be taken. If the issuing officer has any doubt as to the advisability of dispensing with the sureties or as to the acceptability of the names of the purchaser and/or the sureties on the agreement for indemnity he should refer to the Currency Officer, at the same time forwarding his confidential reports on the means and standing of the parties. The letter of indemnity should be stamped as an Agreement in accordance with the Punjab Stamp Act and should not be attested. The complete letters of indemnity will be retained for record at the issuing office, of which the officer-in-charge will be personally responsible for their custody.
In all the cases enumerated above it is not necessary for the Treasury Agencies to obtain fresh application in the Prescribed forms from the purchasers. A letter intimating the see of the original draft and requesting the issue of a duplicate one in lieu thereof will be sufficient for the purpose.
NOTE.—No special form is prescribed for duplicate drafts. When it is necessary lo issue a duplicate the words "Duplicate issued in lieu of Draft No. ---.dated--- should be prominently superscribed thereon in red ink under the initials of the issuing officer on the face of the ordinary form and a fresh advice in respect of the duplicate draft prominently marked "Duplicate" in red ink should also be issued to the office drawn upon.
11.17 In the event of the loss of both original and duplicate, a triplicate may be issued on the same terms as the duplicate, the non-payment of the other being certified. Neither duplicate nor triplicate can be issued without reference to currency officer if the draft has lapsed.
11.18 The duplicate and triplicate should be drawn in exactly the same terms as the original draft, with the same date, the same number, the same amount, and the name of the same payee; so that if a lost draft has been endorsed the endorsee must apply for a duplicate through the original payee. It will be issued under the signature of the officer-in-charge of the treasury at the time, although he be not the person who signed the original draft.
NOTE.---For the checks lo be applied to the payment of duplicate and triplicate drafts see note 2 below Subsidiary Treasury Rule 4.119.
V.-- CANCELLATION OF DRAFTS.
11.19 No draft can be cancelled without surrender of the whole set. Thus, if a duplicate or a triplicate has been issued, the draft can be cancelled only if the original together with the duplicate (and the triplicate if issued) be surrendered. Consequently no
refund can be made on a lost draft, a duplicate should be obtained and payment taken at the treasury or office drawn on. Although no difficulty should be made about cancellation of Public Service Government drafts it should be clearly understood that either of the other classes, i.e.. Bank drafts and private Government drafts can be cancelled only as an indulgence, and for sufficient cause shown. [For the cancellation of Policemen's drafts see rule 11.23.] .
NOTE 1.---For the procedure regarding the refund on cancellation of