11.24 These drafts, if not presented for payment before the expiration of six months from the date of issue, should be considered as cancelled, and if they are presented after that period, payment should be refused. Drafts which have thus become un- current will be returned by the payee to the drawer for the issue of a fresh draft or for the refund of the amount as may be required. Should such a draft, whether original or duplicate, be lost in transit, report should be made to the currency officer who will decide the case specially on its merits, sanctioning refund to the person indicated if it appears right. When the draft is six months old and, therefore, void, there need be no hesitation in permitting refund on production of a non- payment certificate from the treasury office on which it was drawn.
NOTE.---These drafts may also be cancelled as provided for in Rule 11.19.
X.--PROCEDURE At TREASURIES (i) Introductory
11.25 The receipt and payments on account of telegraphic transfers and draft drawn by or encashed at the office of the State Bank or offices and branches of the National Bank do not pass through Government accounts and the rules in this section are not, therefore, applicable to those transfers in drafts. The procedure to be observed by Treasury Officers in respect of the issue and payment of telegraphic transfers and drafts will be governed by the following rules and by any general special instructions that may be issued to them in this behalf by the Currency Officer.
11.26 All transactions connected with the drawings and en-cashments of telegraphic transfers and drafts should be classified in the treasury accounts in accordance with the directions contained in Account Code, Volume II. Exchange charged and collected by treasury agencies at the prescribed rates will be credited to the State Bank through the accounts submitted to the Accountant-General.
The provisions of rule of 3.14 supra apply mutatis mutandis to the rule in this section also.
(ii) Issue of telegraphic transfers and drafts
11.27 In issuing telegraphic transfers the following points should be kept in view by a treasury officer :-
1. The telegram to the officer making payment of the, transfer should be sent in the State Bank's Cypher Code authenticated by the State Bank of Pakistan treasury agencies' Private Check Signal.
2. A post copy of the telegram should be dispatched to the paying officer at the same time as the telegram is issued.
11.28 drafts should be prepared and signed from time to time as 'they are applied for, immediately on the receipt of cash or its equivalent, the business of signing them should not be postponed till the close of office, and on no account may the office be closed till all drafts applied for have been issued. Each draft must be signed legibly with the signature of the drawer (who should take pains to maintain a uniform signature, - See Rule 11.33).
11.29 If alterations be made in a draft prior to issue, the corrections and alterations should be noted in the advice (Rule 11.31) and each alteration both in the draft and the advice should be authenticated by the drawer's full signature. If the drawer should enter the amount so carelessly as to enable a stranger to alter it, and fraudulently to obtain payment of a larger amount, the drawer, and not the drawee, must bear the loss. But the drawee must remember and apply the numerous defensive checks provided for him. (See also Subsidiary Treasury Rules 4.119 and 4.120).
11.30 At the time of signing the draft, the Register of State Bank of Pakistan Remittances drawn, together with the application for the draft, the advice and the book of forms, will be laid together before the Treasury Officer; the advice should be signed before the close of office, but the Treasury Officer will initial each entry therein, and in the register at the same time as he signs the draft, after has satisfied himself that --
a) the several documents agree; b) the authority for issue is sufficient;
c) the date and place of issue and the name of the payee are legibly and distinctly entered in the body of the draft; .
d) in addition to the amount being entered in figures, the amount of whole rupee is entered a second time in words and the Paisas in words or figures; that the words are written continuously without lifting the pen and that when the amount consists of rupees only and dues not contain Paisas the words end with the word "only", and
e) a sum a little in excess of that for which the draft is granted, is entered in words across the draft at right angles to the type.
NOTE 1.---Under thirty rupees" will mean that the draft is for a sum not less than Rs. 20.00 but less than Rs. 30.00; and similarly, "under eight hundred rupees" will mean that it is for less than Rs. 800.00, but not less than Rs. 700.00.
NOTE 2.—The cross entry is not necessary if the amount in words is