With Scan with Preview, you can scan and preview the results before attaching a document to your email message. The document is displayed in the VRS Thumbnail Viewer, where you can optionally apply image quality adjustments before the document is attached automatically to your email message. For more information, refer to VRS Thumbnail Viewer on page 112.
The document is scanned using the profile and file name that are currently selected in the message ribbon.
Note Scan settings and attachment file name options cannot be modified using Scan with Preview. The settings for the selected profile are applied, and the scanned document is assigned the name of the selected file name. The Configure option in the message ribbon supports the ability to adjust scan settings and file name options.
X To use Scan with Preview
1 Place your document in the scanner.
2 Start Microsoft Outlook 2007.
3 Create or open a mail message, and then select the VRS Scan tab.
4 From the Profile list, select a scanning profile that is appropriate for the type of document to be scanned.
5 From the File Name list, do one of the following to specify the name for the attachment:
Accept the name as shown.
Enter a new name.
Note The first time you use the VRS Desktop Productivity features, the base file name “Untitled” is selected by default. As you scan subsequent
documents, VRS appends a numeric sequence to the base file name
(Untitled_0001, Untitled_0002, and so on). Thereafter, unless you update the base file name, the selection defaults to the most recently used name. For more information, see File Name Formatting on page 118
6 Click Scan with Preview.
The document is scanned and displayed in the VRS Thumbnail Viewer for preview purposes. For more information, refer to VRS Thumbnail Viewer on page 112.
7 From the VRS Thumbnail Viewer, do one of the following:
If you are satisfied with the preview results, click Accept to save the document and attach it to your mail message.
If you want to apply image quality adjustments, use the controls in the VRS Thumbnail Viewer menu or toolbar, and then click Accept to save and attach the document to your mail message.
If the preview results are unacceptable, click Reject to discard the document and close the VRS Thumbnail Viewer.
Tip While the VRS Thumbnail Viewer is open, you can select Rescan or Scan to End from the toolbar to scan additional pages into the current document.
The same functions are also available from the Scan menu.
8 Once the scanned document is accepted and attached to your mail message, complete the message and click Send.
Configure
This option gives you access to the VRS Professional Scan window, which serves as a single-screen scanning application. From the VRS Professional Scan window, you can modify profile settings, scanner settings, and file name options before scanning a document. You can also scan and optionally preview the results in the VRS
Thumbnail Viewer before attaching the document to your email message. For more information, refer to VRS Professional Scan on page 116.
X To use Configure
1 Place your document in the scanner.
2 Start Microsoft Outlook 2007.
3 Create or open a mail message, and then select the VRS Scan tab.
4 Click Configure.
The VRS Professional Scan window is displayed.
Figure 3-3. VRS Professional Scan window
5 Use the Profiles list to select a profile that is appropriate for the type of document to be scanned.
Note To update or remove a profile, see Updating a VRS Desktop Productivity Profile on page 109 or Removing a VRS Desktop Productivity Profile on page 111.
6 In the File Name field, do one of the following to specify the name for the attachment:
Accept the name as shown.
Enter a new name.
Note The first time you use the VRS Desktop Productivity features, the base file name “Untitled” is selected by default. As you scan subsequent
documents, VRS appends a numeric sequence to the base file name
(Untitled_0001, Untitled_0002, and so on). Thereafter, unless you update the base file name, the selection defaults to the most recently used name. For more information, see File Name Formatting on page 118.
7 To view or update the scanner settings, click to display the options and adjust the following settings as appropriate:
Color: Select the option that corresponds to the mode in which you want to save the document: Color, Black & White, or Grayscale.
Quality: Select the desired resolution as Draft (150 dpi), Normal (200 dpi), or High (300 dpi).
Sides: Select Single to scan one side of a document; select Double to scan both sides of a document.
Ignore Blank Sides: Select the check box to retain blank pages. Clear the check box to automatically discard blank pages.
Feeder: Select ADF or Flatbed to indicate whether you plan to scan with the scanner’s automatic document feeder or the flatbed feeder.
Note If you update the Scanner Settings, the current profile is affected and a notation is placed under the currently selected profile. To save the updated settings to the profile, see Updating a VRS Desktop Productivity Profile on page 109.
8 To view or update the File Options, click to display the settings and then select the file type appropriate for your scanned document: PDF (default), JPEG, Bitmap, PNG, Single-page TIFF, or Multi-Page TIFF.
For more information about file names and file types, see File Name Formatting on page 118.
Note If you update the File Options, the current profile is affected and a notation is placed under the currently selected profile. To save the updated settings to the profile, see Updating a VRS Desktop Productivity Profile on page 109.
9 Do one of the following:
Click Scan with Preview to scan and preview the results in the VRS Thumbnail Viewer before the document is saved as an attachment to your mail message.
Click Scan to scan the document and attach it to your mail message without previewing the results.
10 Complete the message and click Send.