Once the VRS Desktop Productivity add-in for Microsoft Windows is activated, you can use the following options on the context menu to scan directly from a folder in Windows Explorer:
Fast Scan: Quickly scan and save a scanned document to a folder in Windows Explorer using default settings
Scan with Preview: Scan and preview the results before saving a document to a folder in Windows Explorer
Configure: Configure settings, scan, and optionally preview the results before saving a document to a folder in Windows Explorer
Scan Using Profile: Select a scanning profile and quickly scan and save a document to a folder in Windows Explorer
Note The VRS Desktop Productivity add-in for Microsoft Windows must be activated to access the VRS Desktop Productivity features from Windows Explorer.
For details, see Activating VRS Desktop Productivity Features on page 78.
Fast Scan
With Fast Scan, you can quickly scan a document and save it to a folder in Windows Explorer.
Note The document is scanned using the most recent profile and file name to be used with the VRS Desktop Productivity features. The Configure option supports the ability to update scan settings and file name options.
X To use Fast Scan
1 Place your document in the scanner.
2 Start Windows Explorer.
3 Navigate to the folder where you want to save the scanned document, and then right-click to open the context menu.
4 From the context menu, select Fast Scan.
The document is scanned and automatically saved to the specified folder.
Scan with Preview
With Scan with Preview, you can scan and preview the results before the document is saved to a folder in Windows Explorer. The document is displayed in the VRS Thumbnail Viewer, where you can optionally apply image quality adjustments before the document is saved.
Note The document is scanned using the most recent profile and file name to be used with the VRS Desktop Productivity features. The Configure option supports the ability to update scan settings and file name options.
X To use Scan with Preview
1 Place your document in the scanner.
2 Start Windows Explorer.
3 Navigate to the folder where you want to save the scanned document, and then right-click to open the context menu.
4 From the context menu, select Scan with Preview.
The document is scanned and displayed in the VRS Thumbnail Viewer for preview purposes.
5 From the Thumbnail Viewer, do one of the following:
If you are satisfied with the preview results, click Accept to save the document to the specified folder.
If you want to apply image quality adjustments, use the controls in the VRS Thumbnail Viewer menu or toolbar, and then click Accept to save the document to the specified folder.
If the preview results are unacceptable, click Reject to discard the document and close the Thumbnail Viewer.
Tip While the VRS Thumbnail Viewer is open, you can select Rescan or Scan to End from the toolbar to scan additional pages into the current document.
The same options are also available from the Scan menu.
Once you accept the document, it is saved to the folder that you specified.
Configure
This option gives you access to the VRS Professional Scan window, which serves as a single-screen scanning application. From the VRS Professional Scan window, you can modify profile settings, scanner settings, and file name options before scanning a document. You can also scan and optionally preview the results in the VRS Thumbnail Viewer before the document is saved to a folder in Windows Explorer.
X To use Configure
1 Place your document in the scanner.
2 Start Windows Explorer.
3 Navigate to the folder where you want to save the scanned document, and then right-click to open the context menu.
4 From the context menu, select Configure.
The VRS Professional Scan window is displayed.
Figure 3-9. VRS Professional Scan window
5 Use the Profiles list to select a profile that is appropriate for the type of document to be scanned.
Note To update or remove a profile, see Updating a VRS Desktop Productivity Profile on page 109 or Removing a VRS Desktop Productivity Profile on page 111.
6 In the File Name field, do one of the following to specify the name for the attachment:
Accept the name as shown.
Enter a new name.
Note The first time you use the VRS Desktop Productivity features, the base file name “Untitled” is selected by default. As you scan subsequent
documents, VRS appends a numeric sequence to the base file name
(Untitled_0001, Untitled_0002, and so on). Thereafter, unless you update the base file name, the selection defaults to the most recently used name. For more information, see File Name Formatting on page 118.
7 To view or update the scanner settings, click to display the options and adjust the following settings as appropriate:
Color: Select the option that corresponds to the mode in which you want to save the document: Color, Black & White, or Grayscale.
Quality: Select the desired resolution as Draft (150 dpi), Normal (200 dpi), or High (300 dpi).
Sides: Select Single to scan one side of a document; select Double to scan both sides of a document.
Ignore Blank Sides: Select the check box to retain blank pages. Clear the check box to automatically discard blank pages.
Feeder: Select ADF or Flatbed to indicate whether you plan to scan with the scanner’s automatic document feeder or the flatbed feeder.
Note If you update the Scanner Settings, the current profile is affected and a notation is placed under the currently selected profile. To save the updated settings to the profile, see Updating a VRS Desktop Productivity Profile on page 109.
8 To view or update the File Options, click to display the settings and then select the file type appropriate for your scanned document: PDF (default), JPEG, Bitmap, PNG, Single-page TIFF, or Multi-Page TIFF.
For more information about file names and file types, see File Name Formatting on page 118.
Note If you update the File Options, the current profile is affected and a notation is placed under the currently selected profile. To save the updated settings to the profile, see Updating a VRS Desktop Productivity Profile on page 109.
9 Do one of the following:
Click Scan with Preview to scan and preview the results in the VRS Thumbnail Viewer.
Click Scan to scan the document and attach it to your mail message without previewing the results.
If you select Scan with Preview, the document is saved to the specified folder as soon as you click Accept in the VRS Thumbnail Viewer.
If you select Scan, the document is saved immediately to the folder that you specified.
Scan Using Profile
You can use Scan Using Profile to apply a profile and quickly scan a document that is saved to a folder in Windows Explorer.
X To select Scan Using Profile
1 Place your document in the scanner.
2 Start Windows Explorer and navigate to the folder where you want to save the scanned document.
3 Right-click to open the context menu.
4 From the context menu, select Scan Using Profile to view the list of available scan profiles.
5 Select the profile that is that is appropriate for the type of document to be scanned.
The profile is applied as the document is scanned and saved to the folder that you specified.