Include Contract Section 2 and related attachments in Packet
SCHEDULE D-1 (BUDGET JUSTIFICATION)
General Revenue Funded
IYC St. Charles Substance Abuse Screening and Assessment
Program Costs
Travel – Itemize travel expenses (mileage, lodging, per diem) of project personnel by purpose.
Provide the basis of the computation. All travel is subject to applicable state rates.
Purpose Computation Total
Training – Itemize training expenses (registration or tuition, mileage, lodging, per diem) of project personnel by purpose.
Provide the basis of computation. All travel is subject to applicable state rates.
Purpose Computation Total
Contractual – Itemize products or services to be procured by contract and cost. Provide the basis of the computation.
All contracts in excess of $25,000 are subject to approval by IDJJ and the Illinois Criminal Justice Authority.
Purpose Computation Total
Commodities – Itemize supplies to be utilized by project personnel. Unit Cost may not exceed $100 per item. Provide
the basis of computation. Commodities purchased should be made in America whenever possible.
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Equipment *– List equipment and describe how item relates to the project. Provide the basis of the computation for each
item. All equipment must be used exclusively for this grant program unless otherwise pre-approved. All equipment purchased must be new and compatible with existing /IDJJ systems, unless otherwise pre-approved. Upon purchase of equipment the serial numbers must be reported to the Grants Management Unit. All equipment purchased becomes the property of IDJJ at the end of the conclusion of this contract. Any equipment purchased should be made in America whenever possible.6 Equipment costs must be included in the first year of the contract and are not to be included in any subsequent year percentage increase. Contractor shall provide an equipment list with their initial bid.
All equipment must be purchased in the first 90 days of the contract period.
Purpose Computation Total
Other – List other cost items and describe how item relates to the project. Provide the basis of the computation for each
item. Indirect cost rates up to 20% are allowed only if the applicant has a current federally approved indirect cost rate or a provisional letter for a cognizant federal agency (a copy of the rate approval or letter must be attached). Otherwise all costs must be allowable and allocated in the direct costs categories.
Purpose Computation Total
6 Requirement for all grant-funded Residential Substance Abuse Treatment Programs (RSAT)
* Equipment costs must be included in the first year of the contract and are not to be included in any subsequent year percentage increase. Contractor shall provide an equipment list with their initial bid.
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Schedule D-2 (Budget Narrative)
General Revenue Funded
IYC St. Charles Sustance Abuse Screening and Assessment
PERSONAL SERVICES: Personnel –
TOTAL PERSONNEL BUDGET $.
Fringe Benefits –
TOTAL FRINGE BENEFITS BUDGET $. TOTAL PERSONAL SERVICES BUDGET $.
PROGRAM COSTS:
Travel – State rate or Federal rate will be utilized, which ever is lower. Cost estimates based on past program
experience.
TOTAL TRAVEL BUDGET $.
Training –
TOTAL TRAINING BUDGET $.
Contractual –
TOTAL CONTRACTUAL BUDGET $.
Commodities –
TOTAL COMMODITIES BUDGET $.
Equipment –
111 Other –
TOTAL OTHER BUDGET $.
TOTAL PROGRAM COSTS $
UNALLOWABLE COSTS. Unallowable costs include, but are not limited to, the following:
a) Bad Debts – Any losses arising from uncollectible accounts and other claims, and related costs. b) Contributions and Donations – Contributions and donations, including cash, services and property. c) Entertainment – Costs of amusements, social activities, and incidental costs related thereto, such as
meals, beverages, lodging, transportation, tickets to shows or sporting events. d) No food or beverages for any purpose.
e) Fines and Penalties – costs resulting from violations of, or failure to comply with, federal, state and local laws and regulations.
f) Interest and Other Financial Costs – Interest on borrowing, bond discounts, costs of financing and refinancing operations, and legal and professional fees in connection therewith. Exceptions to this general rule are found in OMB Circular A-87 and OMB Circular A-122 (not-for-profits).
g) Under recovery of Costs Under Interagency Agreements – Over expenditure on one agreement cannot be recovered from another agreement.
h) Land Purchases – Federal funds may not be used for the purpose of land acquisition.
i) Inappropriate Expenditures – Expenditures not appropriate for carrying out the contract purpose or that are unreasonable as to cost benefits derived shall be disallowed. For example, items such as floral arrangements.
j) Purchase of Agency-Owned Equipment – Federal funds may not be used for reimbursement of purchase price of equipment already owned by the vendor.
k) Luxury Vehicles – Luxury vehicles are an unallowable cost.
l) Fund Raising – Costs of organized fund raising may not be charged either as direct or indirect costs against the grant. Neither the salary of persons engaged in such activities nor indirect costs associated with those salaries may be charged to the grant, except insofar as such persons perform other grant- related activities.
m) Lobbying – The costs of certain influencing activities associated with obtaining grants. n) Confidential Expenditures – Confidential expenditures are not allowed.
o) Certain Conference, Meeting, Symposium and Workshop Costs – Honoraria, entertainment, sports, visas, passport charges, tips, bar charges, laundry charges and beverages are unallowable. Working breakfasts, evening receptions, cocktail hours, and working dinners are also unallowable.
p) Compensation of Federal Employees – Salary payments, consulting fees, or other remuneration for full- time federal employees are unallowable.
q) Travel of Federal Awarding-Agency Employees – Costs of transportation, lodging, subsistence and related travel expenses of federal awarding-agency employees are unallowable.
r) Pre- and Post- Award Costs – Costs incurred prior to the signing of or after the termination of an interagency agreement are unallowable unless appropriate pre-award agreements or extensions have been approved in writing by the Criminal Justice Information Authority prior to those costs being incurred.
s) Costs Disallowed for Particular Programs – Federal guidelines for particular grant programs may categorize additional cost types as unallowable.
t) Continuing Education Units (CEUs) – Grant funding may not be utilized to pay the fee for CEUs. Training costs are normally allowable; fees for CEUs are unallowable.
COSTS REQUIRING PRIOR Illinois Criminal Justice Information Authority (ICJIA) OR U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE APPROVAL. Even if provided for in the vendor’s budget and budget narrative, the vendor must submit a specific, written request and justification to IDJJ for the following items, prior to incurring the cost for such items:
a) Automatic data processing equipment.
b) Equipment with a unit cost of $25,000 or more.
c) Indirect costs.
d) Out-of-state travel.
e) Sole source purchases, the aggregate of which is $25,000 or more.
f) Subcontracts of $100,000 or more.
U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER