General Keyword
Use to search key terms on the item record including title, author, subject, and contents. This is useful for finding songs, plays, poems that may be part of a collection. The words you enter must be spelled correctly.
Title Keyword
Use when you know one or more words in a title, but not the exact title, or you want items that have certain words in the title (ex: items with “Pennsylvania” in the title). The words you enter must be spelled correctly.
Title Browse
Use this search when you know the exact title or you want to browse through an alphabetical listing of titles.
Subject Keyword
Use when you are unsure of the exact subject heading. You can use a few keywords to try to find the exact subject heading or headings. The words you enter must be spelled correctly.
Subject Browse
Use when you know the exact subject heading and/or you want to browse an alphabetical listing of subject headings and sub-headings.
You can do a complete search of fictional characters. For example, for the character, "Alex Cross" in James Patterson's books, type in the "subject browse" index “Cross, Alex”. The search results should bring up all of the titles that have this person as the main character.
You can also do a complete search of genres. For example, when you type in “African American authors” your search result should bring up the entire list of titles by African American authors.
If you are searching for audio books (adult or juvenile) in the subject browse index the search result should bring up the entire list.
6.2 Name Keyword
Use when you are unsure of the name. This search includes all authors and performers. The words you enter must be spelled correctly.
Author Browse
Use when you know the exact name of the author or you want to browse an alphabetical listing of authors.
Searching Steps
1. Click Item, Find Item (F2) for Search Screen. 2. To choose restrictions, click Restrict.
a. Highlight
Zero, one or more locations AND one of the following: Juvenile materials (no YA)
YA Materials
Books on CD (adult/ya/juv) Books on Tape (adult/ya/juv) Books on MP3
DVD’s (adult/juv) Browning Collection Compact Discs (adult/juv) Cassettes (adult/juv) CD-ROMs (adult/juv) b. Click OK.
Horizon will list any active restrictions on the search screen. c. To cancel restriction(s):
i. Click Restrict. ii. Click Reset or Clear. iii. Click OK.
Note: All searches made after restriction is set will be restricted until the restrictions are cleared.
3. Highlight the type of search you want to do: title, author, subject, etc. (see above)
Note: If you are unsure what items a search term will look for, click the Example button at the bottom of the search window to see a description of the search type and an example.
6.3 5. Click OK.
Your results will display or you will get this message. This search message means the catalog does not contain the term(s) you entered or the terms were misspelled.
6. If your search returns a list of subjects, authors or titles that are longer than 30 items, click Resume to see the entire list.
You can sort or limit your results. 7. To sort results:
a. Click Sort.
b. Highlight Author, Title, or Pub date.
c. Check Descending sort or leave box blank for ascending sort. d. Click OK.
Note: To list items in order of publication date with the most recent at the top, highlight Pub date and check the Descending sort option. 8. To limit results to a specific format:
a. Click Limit.
b. Highlight Physical description. c. Click Contains radio button.
d. Choose a format to limit results to these options and type word(s) in Limit text box:
DVD – use “videodisc” VHS – use “videocassette” Both types – use “video”
Music CD and/or BCD – use “sound disc” Music CAS and/or BT – use “cassette” For all types – use “sound”
CD-ROMs – use “disk”
Horizon will return a list of items limited to the format you have chosen.
6.4 a. Click Limit.
b. Highlight Physical description. c. Click Does not contain.
d. Type format from list above in Limit text box. e. Click OK.
Horizon will return a list of items containing all titles except those in the format you have chosen.
10. To limit to publication year(s): a. Click Limit.
b. Highlight Publication date.
c. Click appropriate radio button. Ex. For titles published after 1999, click >greater than; for titles published before 1999, click <less than.
d. Enter year.
Horizon will return a list of items containing all titles published in the years you specified.
Note: You can limit by only one field, but you can limit again on the results of your first limit. Ex. You can limit to CDs and then limit that list to all CDs published after 2003.
For more search options and more specific and exact limiting, you can use the public catalog (HIP) Advanced Search. Ex. You can choose a title keyword, “dating”, the collection, “YA Nonfiction” and sort the list by publication date, all in one step.
7.1 Chapter 7 SHARED COLLECTIONS
About shared collections
Shared or “floating” collections are materials that remain at the checkin location instead of being returned to an owning library- materials are owned by the library system as a whole instead of a specific library
Records are automatically updated with the new location
A hold request will trigger delivery between libraries for these items or items can be requested by the libraries through the message forum online
DCLS is currently sharing:
DCLS is currently sharing all collections except music CD’s and entertainment DVD’s.
Advantages of sharing collections
Less delivery between libraries = less work for staff
DCLS will be more “green” because we will be using fewer paper delivery slips Increased circulation statistics- libraries sharing collections have found that
circ stats improved because collections became more reflective of local interests
Collections are constantly changing and are more browseable Handling the shared collections
Staff will be asked to do a daily visual overview of the collections to determine if anything is needed to fill the shelves or if there are extra materials that need to be sent out to other libraries.
o Please note that your facility may have and will have duplicate titles due to the shared collections process. Keep all the titles you have at your facilities on your shelves, if there is room, rather than in a storage area
There should be no more than 15" of space on a shelf.
While “eye-balling” the collections, staff should also be weeding for condition, so that materials are kept in good condition. Staff should also be looking at the condition of AV cases and ask for replacements following DCLS guidelines. If you notice that a particular collection has too many items, simply weed the
collection.
If you notice a collection running low on titles, it’s OK. That’s generally an indication that that collection is not in high demand at your location.
7.2 FAQ
Q: What materials are included in the shared collections at DCLS? A: See first page.
Q: How will this effect circulation statistics?
A: With more variety and movement among the collections, we should see circ numbers increase. It’s important to make sure that the collections stay filled up. Q: What do I need to do when patrons return these materials?
A: Just check them in. The location will automatically change to your library and the items can go right on your shelves.
Q: How will holds work with the items in the shared collections?
A: Holds will work the same as with all of our other items. Someone places a hold, it shows up on the pull list, and we send it. When it comes back, it stays at the library where it is returned.
Q: What do we do with the expired holds?
A: When you pull the expired holds off of the shelf and check them in, the computer will either change the location to your library or will tell you to send to someone on the holds list.
Q: What if a patron complains that we don’t have something (a title or genre) that he wants?
A: Encourage the patron to place holds on items. Q: What if I notice a collection that’s too full?
8.1 Chapter 8 COMMUNITY COLLECTION
This collection consists mainly of donated items, but weeded and purchased items may also be added. All materials must be in excellent condition. The staff members at each library are responsible for choosing items to go into the collection and processing them. This collection is available for use by any patron, including those who do not have library cards or who have cards that are not in good standing. Adding Items to the Collection
1. A yellow Community Collection sticker should be placed on the back cover of all items being added to the collection.
2. Weeded items: barcodes, spine labels, and library identification stickers should be removed, and stamped areas should be covered using whiteout or blank labels. Checking Out an Item
1. Scan the library’s generic Community Collection barcode.
2. Enter the number of items that are being checked out. Patrons may take out up to five items from the collection.
3. Select the All Items Out button (This will allow you to give the borrower a list without the Community Collection items listed on the receipt.)
4. Press the F11 key for a receipt.
5. Tell the borrower that there is no due date for Community Collection items. *If a patron does not have a library card or does not have a card in good standing, the items can be “checked out” on the library’s account. Open the library’s borrower account in Horizon and follow steps #1-2 and tell the patron that there is no due date. Checking In an Item
1. Items do not get checked in.
9.1 Chapter 9 RECEIPTS
Horizon can print receipts for borrowers in one of two ways: Automatically when a library transaction is completed. Manually when a borrower requests a receipt.