You can set the device information displayed in the [Device] tab page.
1) Name
This displays the equipment’s device name.
2) Copier Model
This displays the equipment’s model name.
3) Serial Number
This displays the serial number of this equipment.
4) Save as File Space Available
This displays the available size to store the Save as file documents.
5) Store to e-Filing Space Available
This displays the available size to store the e-Filing documents.
6) Fax Transmission Space Available
This displays the available size to send the fax data. This is displayed only when the Fax Unit is installed.
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10) Department Code Enforcement
Select whether invalid jobs, for which a department code is not specified or an invalid department code is specified, are printed or stored in the invalid job list when the department code is enabled.
- ON — Select this to not print the invalid jobs and store them in the invalid job list.
- Print — Select this to print the invalid jobs.
- Delete — Select this to delete the invalid jobs without storing them in the invalid job list.
y If the Department Code Enforcement is set to ON and the SNMP communication is enabled in the printer driver, the user will be prompted to enter the correct department code if an invalid department code was entered in the printer driver.
y The Department Code Enforcement setting is not applied when the User Management Setting is enabled.
11) Department Management (Copy)
When this function is enabled, the following counters are managed in each department.
- Number of copied sheets of paper.
- Number of originals scanned when copying is performed.
12) Department Management (FAX)
When this function is enabled, the following counters are managed in each department.
- Number of sent faxes
- Number of originals scanned when faxes are sent - Number of received faxes
- Number of outputs in printing received faxes*1
*1 The number of outputs are only counted for received faxes, in which the department code needs to be entered, such as manual reception, polling reception or the printing of originals stored in the confidential mailbox and the bulletin mailbox.
13) Department Management (Print)
When this function is enabled, the number of outputs in printing (for printing, received Email and InternetFax) is managed in each department.
14) Department Management (Scan)
When this function is enabled, the number of originals scanned such as when they are stored in the shared folder is managed in each department.
15) Department Management (List)
When this function is enabled, the number of system page outputs is managed in each department.
16) e-Filing
Select whether the e-Filing functions are enabled or disabled.
17) Data Cloning Function (USB)
When this function is enabled, the service technician can move user data such as address books to other equipment using USB media. Set to [Enable] on request from the service technician. Be sure to set it back to [Disable] after the operation is finished.
18) Data Cloning Function (FTP)
When this function is enabled, the service technician can move user data such as address books to other equipment using FTP. Set to [Enable] on request from the service technician. Be sure to set it back to [Disable] after the operation is finished.
19) Data Cloning Function (SOAP)
When this function is enabled, the service technician can move user data such as address books to other equipment
23) Document Name Expression
Select a display format from Display, No Display and Asterisk for the file or document names displayed in the job or log.
When you are administering with the changed display format, if you temporarily change it to Display by request from users, be sure to set it back to Asterisk or No Display.
24) User Name Expression
Select a display format from Display, No Display and Asterisk for the user names displayed in the job or log.
When you are administering with the changed display format, if you temporarily change it to Display by request from users, be sure to set it back to Asterisk or No Display.
25) To/File Name Expression
Select a display format from Display, No Display and Asterisk for the destinations or file names displayed in the job or log.
When you are administering with the changed display format, if you temporarily change it to Display by request from users, be sure to set it back to Asterisk or No Display.
26) From Name/Address Expression
Select a display format from Display, No Display and Asterisk for the sender names displayed in the log.
When you are administering with the changed display format, if you temporarily change it to Display by request from users, be sure to set it back to Asterisk or No Display.
27) Print/Agent Type Expression
Select a display format from Display, No Display and Asterisk for the agents or types displayed in the job or log.
When you are administering with the changed display format, if you temporarily change it to Display by request from users, be sure to set it back to Asterisk or No Display.
28) Log Preservation
Select whether you save the log of a job processed by this equipment or not. If this setting is enabled, logs for the transmission and reception of print, fax, InternetFax or Email jobs, and those for scan jobs are saved.
29) Job Status Display
Select whether the function, in which an administrator’s password is entered when jobs are displayed, is enabled or disabled.
30) Logs Display
Select whether the function, in which an administrator’s password is entered when logs are displayed, is enabled or disabled.
31) Logs Export
Select whether the exporting/clearing function of Print Job Log, Fax Transmission Journal, Fax Reception Journal or Scan Log is enabled or disabled.
32) Long File Name Expression (Display)
When the file name of a print job log consists of 33 characters or more, select how to display it as a document name.
33) Long File Name Expression (Export)
When the file name of a print job log consists of 33 characters or more, select how to display it as a document name on the log file to be exported.
- First Portion — Select this to display it from the first to 32 characters.
- Last Portion — Select this to display it from the last to 32 characters.
- First and Last Portion — Select this to display the first and last characters so that it becomes 32 characters in total.
34) Queue name
Display the queue name for SMB printing. This queue name is used when users use the discovery function of the installer to obtain the network queue during the installation.
35) Location
Enter the name of the department or site. This is displayed in the [Device] tab page that appears first when accessing the TopAccess web site for users.
36) Contact Information
Enter the name or title of the contact person for this equipment. This is displayed in the [Device] tab page that appears first when accessing the TopAccess web site for users.
37) Service Phone Number
Enter the phone number for service on this equipment. This is displayed in the [Device] tab page that appears first when accessing the TopAccess web site for users.
38) Administrative Message
Enter the message about this equipment for all users to read. This is displayed in the [Device] tab page that appears first when accessing the TopAccess web site for users.
39) Administrator’s Password
If you want to change the administrator’s password used to log in functions from the touch panel and TopAccess, enter a new password. The password must be between 6 and 10 characters long. You cannot leave this box blank.
40) Confirm Password
Enter a new password that you entered in the [Administrator’s Password] box.