4 50th Convocation
2. ADMINISTRATION 1 General
2.3. Staff Welfare
2.3.1. Human Resource Development
As part of human resource development activities, the institute plans and implements programmes for providing oppor- tunities to technical and administrative staff members to update and upgrade their knowledge and skills in order that they may perform their duties effectively. In addition, the programmes are also aimed to enhance the pride and satis- faction they feel in their work. The overall feeling of happiness engendered by these programs also overfl ows to their home lives and contributes to a sense of well-being for the entire family. These activities also form a part of the training requirements under the ISO dispensation.
HRD programmes conducted
HRD activities were initiated at the institute in 1997 under the charge of a professor. In the period of reporting, 16 internal training programmes and 22 external training programmes organized by other institutions/organizations were attended by our staff members. The impact of the various programmes, as seen from the feedback at the end of each programme, appears to be advantageous to the institute as the employees were able to upgrade their knowledge through these programmes as the programmes were designed on the basis of the needs.
Training calendar for the year 2012 Internal training
Sl.
No. No. of Persons Attended Course Title Duration Section/Department Organization
1 3 CNC Lathe Programming, Operating Programming and Machine Setting
17–19 May 2012 Central Workshop Ace Designers and ACE Manufacturing Systems at Chennai
2 2 Vertical Machining Centre (VMC) Operating Programming and Machine Setting
21–23 May 2012 Central Workshop Ace Designers and ACE Manufacturing Systems at Chennai
3 5 ACE CC Lathe
Maintenance—Electrical, and Mechanical & Diagnostics Aids
8–9 June 2012 Central Workshop Ace Designers and ACE Manufacturing Systems at Chennai
4 2 Recent Trends in Analytical Chemistry (TRAC) 2012
31 August 2012 Department of Chemistry
Advancement of Chemical Sciences & Education, Kalpakkam and University of Madras 5 2 Cisco Network Routing and
Switching
24–28 September 2012 Computer Centre Launch Pad Ventures Pvt. Ltd., Chennai
6 4 Fire and Life Safety Management in High-Rise Buildings
2 November 2012 Security Section Indian Institute of Security Management, Madras Chapter, Chennai
7 22 Communication Skills, Procedures Adopted in Sections, Personality Development and Computer Skills
5–8 November 2012 Newly recruited administrative staff
Conducted at IC&SR IIT Madras with invited expert members 19–23 November 2012
26 November 2012 27–28 November 2012 8 3 Arbitration Practice Step
by Step 7–8 December 2012 Engineering Unit The Institute of Engineers (India), Chennai
9 2 Tally Development
Language Course 18 classes (2 hours) Accounts Section, JEE Offi ce YENNES Infotech Pvt. Ltd., Chennai 10 9 CNC Milling with Function
Control Programming and Operation Level I
15–25 January 2013 Central Workshop Advance Training Institute, Chennai 11 1 Mechanical Testing of
Metals (DT & NDT) Two weeks from 28 January 2013 Mettalurgical and Materials Engineering Department
Advance Training Institute, Chennai 12 1 Advanced Excel Practical
Training Three days JEE Offi ce MSME Development Institute, Chennai 13 7 Waterproofi ng of Concrete
Structures
Three days Engineering Unit Indian Concrete Institute, Chennai
14 8 CNC Turning with Function Control Programming and Operation
18 February to 1 March 2013
Central Workshop Advance Training Institute, Chennai 15 3 National Conference on
Reaching Out to Users Through Technology (ROUTE-2013): Enhancing Innovative Library Services in Open Environment
13–15 March 2013 Central Library IRF Structural Engineering Research Centre, Chennai
16 3 The Dynamics of Security Management—Latest Trends
28 March 2013 Security Section Indian Institute of Security Management (Madras Chapter) External training Sl. No. No of Persons
Attended Course Title Duration
Section/
Department Organization
1 1 National Platform on Disaster Risk Reduction (NPDRR), New Delhi
25–26 April 2012 Security Section National Institute of Disaster Management, New Delhi
2 1 HPC Workshop at IBM,
Bangalore 2–4 May 2012 Computer Centre IBM, Bangalore 3 9 Oceanographic Survey 14–23 May 2012 Department of
Ocean Engineering NIOT Vessel CRV Sagar Paschimi 4 1 Current Trends in Microwave
Design and Applications
11–16 June 2012 Department of Electrical Engineering
IIT Kharagpur 5 5 Technical Workshop on Cash
Accounts, Budget Management and Income Tax Matters
26–28 July 2012 Administration & Accounts Section
Integrated Training & Policy Research, New Delhi 6 3 Foreign Procurements—
Procedure and Formalities
6–8 August 2012 Stores & Purchase Section
Parsam Institute of Statutory Rules, Bangalore
7 2 Recent Trends in Analytical Chemistry (TRAC) 2012
30–31 August 2012 Department of Chemistry
Society for Advancement of Chemical Sciences and Education, Kalpakkam
8 3 CNC Milling Machines August 2012, 2 days Central Workshop BFW Ltd., Bangalore 9 2 Tutorial Programme on LED
Lighting Systems 8 October 2012 CEC Central Power Research Institute, Bangalore 10 2 B&R Programming Basics and
HMI Screen Design
8–12 October 2012 Department of Engineering Design
B&R Industrial Automation Pvt. Ltd., Bangalore 11 2 Three-day international
conference, Green Buildings and Green Homes/Green Cities
30 October to 1 November 2012
Engineering Unit Confederation of Indian Industry, Hyderabad 12 1 Battery Testing Unit 6–13 January 2013 Central Electronics
Centre
Exicom CSTRI, New Delhi 16–26 January 2013
30 January to 7 February 2013 13 2 Annual Meet and Workshop of
INDEST–AICTE Consortium 17–19 January 2013 Central Library INDEST–AICTE 14 1 High Voltage Testing of Power
System Equipment
18–22 February 2013
Electrical Division, Engineering Unit
Power Systems Training Institute, Bangalore 15 1 Power Cables and Jointing
Techniques 26–28 February 2013 Electrical Division, Engineering Unit Power Systems Training Institute, Bangalore 16 1 Short-term course,
Transforming Indoor and Outdoor Landscapes
1–2 March 2013 Engineering Unit Confederation of Indian Industry
17 1 Two-day workshop on fi re
safety 2–3 March 2013 Security Section IIT Gandhinagar, Ahmedabad 18 2 68th Residential Training
Programme for the Chief Liaison Offi cers for SC/ST/ OBC Employees, CAOs, AOs, EOs and Other Offi cers on the Reservation Policy 4–6 March 2013 SC/ST/OBC Liaison Offi cers Institute of Public Administration, Bangalore 19 1 Inspection of Electrical Installations under IE Safety and Supply Regulations
4–8 March 2013 Electrical Division,
Engineering Unit Power Systems Training Institute, Bangalore 20 1 Power and Telecommuni cation
& Co-ordination 18–22 March 2013 Electrical Division, Engineering Unit Power Systems Training Institute, Bangalore 21 1 Renewable Energy Sources and
Grid Integration
25–29 March 2013 Electrical Division, Engineering Unit
Power Systems Training Institute, Bangalore 22 1 International Green Campus
Summit 2013
4–5 April, 2013 Engineering Unit Association for Promoting Sustainability in Campuses and Communities
(APSCC), Pondicherry
2.3.2. Hindi Coaching
In accordance with the directions of the Department of the Offi cial Language of the Home Ministry, GoI, Hindi training was conducted regularly for both technical and administrative staff members to improve their knowledge in Hindi. In 2012–2013, 44 staff members attended the Hindi examination. As on 31 March 2013, 25 staff members were offered this course.
Every year, the institute celebrates the Hindi Day Function. This year the Hindi Day Function was celebrated on 12 September 2012, where the Director presided over the function and distributed certifi cates, cash awards and personal pay to the staff members who had passed the Hindi examination.
2.3.3. School Fee Concession
The institute reimbursed fees paid by the staff members for their children’s education as per the GoI norms. During the period under report, 483 staff members benefi ted.
2.3.4. Transport Facilities for Children of Staff Members
From 10 February 2008, free transport facilities have been provided for the benefi t of all users within the campus.
2.3.5. Advances
During the year under report, a sum of Rs.17.98 lakhs was sanctioned as advances for the following:
Sl. No. Advance No. of Employees Amount Sanctioned (Rs.)
1 House building advance — — 2 Car advance 1 1,80,000 3 Personal computer advance 14 4,19,850 4 Two-wheeler advance 17 4,37,200 5 Festival advance 203 7,61,250
Total 235 17,98,300
Insurance
Group Mediclaim insurance scheme for the period from 1 February 2012 to 31 January 2013
Sl. No. Category No. of Persons Covered Premium Paid (Rs.)
Basic Coverage
1 Employee & Dependant 4313
2 Pensioners & Spouses 1626 2,16,18,800 3 Family Pensioner 428
4 Fire Insurance 6,00,874
Additional Coverage
5 Employee & Dependant 461
6 Pensioners & Spouses 522 89,63,456 7 Family Pensioners 84
Group term insurance scheme for the period from 10 February 2012 to 9 February 2013
Sl. No. Group No. of Employees Covered Sum Insured per Employee Annual Premium/Employee Total Premium Paid Death Claims Made During Period
(in lakhs of Rs.) (Rs.) (Rs.) (in lakhs of Rs.) 1 A 641 30 7,140 45,76,740 60 2 B 212 15 3,570 7,56,840 30 3 C 271 10 2,380 6,44,980 —
2.3.6. Meetings of the Authorities
Board of Governors Four meetings were held on 20 July 2012, 5 October 2012, 14 December 2012 and 22 March 2013.
Finance Committee One meeting was held on 14 December 2012.
Buildings & Works Committee One meeting was held on 18 February 2013.
Senate Six meetings were held on 3 May 2012, 4 July 2012, 20 September 2012,
4 December 2012, 27 February 2013 and 6 March 2013.
2.3.7. ISO 9001:2000 in IIT Madras: April 2012 to March 2013
ISO summary
International Organization for Standardisation (ISO) is a world-wide federation that certifi es the operation and exis- tence of a quality management system, and ISO 9001:2000 is an international standard for quality systems. IIT Madras was awarded ISO-9001:2000 certifi cation for academic and support processes (QSM-I: Academic Section, Central
Library, Central Workshop, Computer Centre, IC&SR and User-Oriented Programmes) in 1999 and for administra- tive support processes (QSM-II: Administration, Central Electronic Centre, Engineering Unit, Finance & Accounts, Security Section and Stores & Purchase) in 2001. In year 2012, all the academic and support units of IIT Madras were reassessed as per the ISO standard ISO 9001:2008. The certifi cate is valid up to August 2014 for QSM-I and January 2014 for QSM-II. In addition to ISO 9001:2008 certifi cation, the Central Electronic Centre has been NABL-accredited for its testing and calibration laboratories since 2004.
I. ISO activities for the year 2012–2013