Table Manipulation:

Tables help you to organize complex columnar information. You can use tables to create divers documents and forms, television scripts, financial reports, catalogs and resumes tables are made up of rows and columns. Rows are the horizontal lines, columns are vertical lines and their intersection makes a cell the content of cell can be formatted with the same methods as are used to format any text.

3.6.1 Draw table

To crate a table, follow these steps:

1. Place the insertion point where you want to place the table.

2. Select the Insert table option from the table menu. Alternatively, click on the insert table button of the standard toolbar and drag the mouse over the palette to create a table with the

67

highlighted number of rows and columns.

3. The insert table dialog box is invoked which is shown below.  In the Number of Column box, type the desired number.  In the Number of Rows box, type in the desired number.

 Click on the Auto format button. A table auto format dialog box gets invoked as displayed in the figure below:

The table auto format dialog box lets you select the style of the table you want to create. Alternatively, follow these steps.

1. Position the insertion point in the table.

2. Select the table auto format option from the table menu the table auto format dialog box gets invoked as displayed above.

3. From the Table styles scroll box, any predefined border and shading style can be selected.

4. Select the auto-fit check box to automatically adjust the size of the table to fit its contents. To automatically fit the contents the options given are fit to content, fit to width and fit to window.

5. With the Modify option you can change the Borders, Shading, Font or Color in the selected table.

6. In the apply special formats to area, select the corresponding check box to apply the special formats. The table is formatted as per requirements.

68

3.6.2 Changing Cell width and Height:

Cell width and height can be changed in several ways.

To Change the column /row width / height in a table

Rest the pointer on the column / row boundary you want to move until it becomes, and then drag the boundary until the column / row is the width/height you want.

To change a column / row with / height to a specific measurement:

Click a cell in the column / row.

On the table menu, click Table Properties and then click the Column / row tab. Choose the options you want.

To make the columns / row in a table automatically fit the contents:

Click a table

Point to Auto-fit on the table menu. Click Auto fit to contents.

3.6.3 Alignment of Text in Cell:

The text in the cell can also be aligned with the same process as normal text. First of all select the text in table and then click on the desired alignment icon. Selecting text in a table in similar to selecting text in a document. You can drag the I-beam pointer over the text to select it, or click on the selection bar to select an entire row.

Some specified techniques to select text in a table are as follows:

To select one cell, triple-click on that cell, or click on the left inside edge of the cell. Select an entire row by clicking on the selection bar to the left of the table; drag up or down to select more than one row.

To select an entire column, place the mouse at the top of the column. The pointer changes to a black down arrow. Click on it to select the column.

To select the entire table, place the insertion point in the table and select the select table option from the table menu.

3.6.4 DELETE / INSERTION OF ROW & COLUMN:

The table’s format can be changed to fit the data that is to be displayed in the table. You can add or delete rows and columns in a table as per you requirements.

To delete cells

1. Select the cells to be deleted.

2. Select the Delete cells option from the table menu. The Delete cells. 3. Select one of the following options in the Delete cells dialog box Table – To delete the entire table.

Column – To delete entire column in which cursor is present. Rows - To delete entire row in which cursor is present. Cells – To delete selected cell.

To delete a row:

 Select the row to be deleted.

69

To delete a column:

 Select the column to be deleted.

 Select the Deleted columns option from the table menu.

Inserting Rows and Columns:

To insert a row in the table, follow these steps:

1. Place the insertion point in the row below where you want the new row.

2. Select the insert rows option from the table menu. Alternatively, click on the Insert Rows button of the standard toolbar.

You can also either of the following methods to add a row or column:

1. With the insertion point in the last cell, press tab to add another row at the end of a table.

2. Select the right side of the column and select the insert column option from the shortcut menu (Right-click on the mouse button to invoke the shortcut menu) as displayed in the figure given below:

3.6.5 Borders & Shading:

By default, table borders are inserted when you insert a table in a document. They get printed with the document. If the default is removed, the table’s gridlines are displayed. Gridlines option from the table menu to toggle the display of gridlines in a table on the

70

screen. Word has many paragraph and border shading features. You can apply borders and shading to single paragraphs or to a group of paragraphs.

To change border to a specific type, 1. Click a cell in the column/row.

2. On the table menu, click table, properties and click the Border and shading tab. 3. Choose the options you want.

Check your Progress:

Q.1 How to start Ms-Word? Q.2 What is the use of thesaurus

Q.3 What does Standard Toolbar Provides? Q.4 How do you create documents?

Q.5 How do you save document?

3.7 Summary:

 Microsoft office is a software package that offers new features for sharing data and documents, better-than-ever communication tools, internet/ intranet access and publishing capabilities.

 There are many ways to start Microsoft Word. The most common are the Win2K start Menu or the Office shortcut bar.

 There basic components of the default word screen are:

o Title bar, Menu bar, Ruler bar, Status bar, Workspace, Taskbar, View buttons, Insertion point.

 Word’s file finding utility helps you to locate, list, sort, examine, open and print documents on simple and complex criteria.

 Word has three kinds of Online help

o Office Assistant, Topic-specific Help, Point and shoot Help

 Word automatically wraps the text, eliminating the need to press the Enter key until you want to start a new paragraph.

 Select the Paste option from the Edit menu to move the text from one point to another.  Select the Change case option from the Format menu to change the text case.

71

Chapter-04