My Company Plus package offers the users a possibility of order batching which facilitates processing of large numbers of orders. Up to 200 transfers can be processed within one batch. The number of batches is unlimited.
The following activities are available within the order batching functionality to facilitate management of groups of orders:
presentation of a list of defined batches defining and changing the batch name adding an order/ orders to a batch
modifying and deleting orders in a batch; transferring orders between batches presentation of detailed batch data
signing off batches and sending them for execution deleting and closing batches
presentation of information about batches in the View orders option.
Presentation of a list of defined batches
Information about defined batches is available from the main menu option Batches. Two lists are displayed under this option:
Open - the list contains information about batches currently processed (modification, order transfer, signing off, sending for execution, etc.)
Closed – the list contains information about the batches which have been intentionally closed by the user and which cannot be subject to any modifications. Closed batches may not be deleted, signed off or sent for execution. The only operation available is to view orders entered in a batch. Closed batches (similarly to orders in the View orders option) are available for a period of maximum two years. Afterwards, the batches will not be available for display in the BZWBK24 service.
For each batch, the following data are displayed:
Batch name – assigned upon creation of a new batch
Number of orders - number of orders in the bath
Batch status – the batch may have one of the statuses listed below:
New – no order has been signed yet
Awaiting signatures – the batch contains orders which haven’t been signed yet
Ready to be sent – all orders have the required signatures
Executed – all orders have been correctly executed and the transactions have been posted to appropriate accounts
Rejected – all orders in a batch have been rejected
Partly rejected – at least one order in a batch has been rejected
In progress – some of the orders in the batch have not been executed
Closed – a batch which used to have one of the above listed statuses and was subsequently closed by the user. Closing the batch (in contrast to deleting a batch) ensures access to information about the entire content of the batch. Deleted batches are not visible in My Company Plus.
Batch number – batch identifier
Amount – total value of all orders in a batch in PLN. In the case of orders for FX accounts, the value is converted into PLN at the current f/x currency buy rate in force in BZWBK S.A.
Date – batch creation date
Defining and changing the batch name
In order to define the name of a new batch, select the option New under Batches/ Open. You can also modify the name of an existing batch using the option Change name. After confirming the instruction, the batch with a defined/ modified name will be displayed under Batches.
Adding an order/ orders to a batch
In My Company Plus, you can add the following types of orders to a batch: - PLN transfers to own accounts
- disbursement of a revolving loan - repayment of a revolving loan - opening a deposit
- terminating a deposit
- PLN transfers to 3rd party accounts - transfers to ZUS
- taxes
- FX transfers to own accounts - FX transfers – payment orders - standing orders.
Upon the creation of the above listed transfer types, there is an option which makes it possible to add an order/ orders to a new or existing batch. Orders may be added to a batch one by one (upon authorisation of the transfer order forms) or in groups using the Unreleased orders option.
After selecting the option To a batch a selection list will appear on the screen. The list contains open batches and an additional option ‘New batch’ which allows for assigning the order/ orders to a new batch.
If an order/ orders are assigned to a new batch, its name is generated automatically. The batch is assigned a default name containing information about the date and time of its
creation “New batch dd:mm:yyyy hh:mm”. The name assigned automatically can be
modified in accordance with a description in the section ‘Defining and changing the batch name’
Presentation of a list of orders in a batch
To display the list of orders in the batch choose the Batch option and click on the name of the appropriate batch. The content of the selected batch will be displayed. Using the options in the top menu and below the list of batched orders you can execute operations on the orders.
Modifying and deleting orders in the batch Transferring orders between batches
After clicking on the name of a batch, a list of batched orders will be displayed. By selecting an order and choosing one of the available options (from the selection list on top of the screen or below the table with orders) you can:
display order details
modify an order (unsigned orders only) delete an order/ orders
transfer an order/orders to another batch.
Presentation of batch details
After selecting a batch and choosing the Details option the following information about the batch is displayed:
Batch name Batch number Value of all orders Value of signed orders Date of batch creation Batch status
Number of orders – signed, deleted, cancelled, imported, rejected, partly signed, sent and executed
Last operation on the batch
NIK of the user executing the last operation Date and time of the last operation.
Signing batches and sending for execution
Batches defined under the Open option can be signed off and sent for execution only individually. The rules concerning signing and sending orders for execution by authorised users are identical as for groups of orders saved under Unreleased orders.
Deleting and closing batches
In order to delete a batch, select the appropriate batch and from the top menu choose the option Delete. After accepting the instruction, the batch will be deleted and will not be available under any option. Orders sent for execution will be visible in View orders option but not in the batch view.
If you need a possibility to view a batch (e.g. Executed or Rejected), use the option Close. The batch will then be visible under Batches/ Closed. No operations (modifying, deleting, signing, sending for execution, etc.) can be conducted on closed batches. The only available option is to View orders which have been added to a batch. Closed batches (similarly to orders in the View orders option) are available for a period of maximum two years. Afterwards, the batches will not be available for display in the BZWBK24 service.
Presentation of information about batches in the ‘View orders’ option
Orders which have been sent for execution in a batch are additionally flagged on the View orders screen. In addition to standard information, name of the batch in which the order was sent is also displayed. After clicking on the name of a batch, information about all orders sent in the selected batch is displayed.