1.13 Kerio WebMail configuration
1.13.1 User Settings
Kerio WebMail customization is enabled via the first item in the Settings menu. This opens a dialog divided into several tabs:
General
TheGeneraltab contains basic user settings for theKerio WebMailinterface:
Preferred language
Selection of a language for the Kerio WebMail interface. The Browser detected option sets a language in correspondence with settings of the particular client (i.e. of the web browser or the system where the browser is running).
Note:
All items, such as messages, contacts, events and tasks, in all folder types will also be sorted by the alphabet of the language set as preferred. In result, if for example English is set as preferred and subjects are in German, subjects will be ordered by English alphabet and some specific national characters may also cause problems in sorting.
Reload every
This option controls the folder tree restore and reminder display.
Preferred skin
Skin of the interface can be set in the menu. Save the settings to switch to activate the new skin.
Number of displayed messages
Use this option to set the number of messages that will be displayed in the message list. This option applies also to number of events, contacts, tasks and notes which will be displayed at one page.
Delete messages permanently
Enable this option if you want that items deleted by the Deletekey are removed right away instead of moved toDeleted Items.
The settings apply to all folders saveDeleted Items and Junk E-mail. Items in these two folders are always removed for good.
Date format
Selection of the date display. The date form follows this pattern: dd — day, mm — month, yyyy — year.
Time format
Set time format which will be applied to time display in all folders.
Time zone
Time zone settings are based onKerio Connect by default. Users can re-define the time zone, if they plan to useKerio WebMailin a time zone different from the server location. These settings are especially useful in communication with people located in a different time zone. The communication will not be complicated by an incorrectly specified time of meeting or message.
IfKerio WebMail is opened in a browser with a different time zone, a dialog box appears with an information that the browser time zone has changed and a question whether you want to change theKerio WebMailtime zone. This is necessary for correct conversion of time zones inKerio WebMail.
1.13 Kerio WebMail configuration
Figure 1.88 Warning
Time zones are described in more detail in chapter1.15.
Use the Mail tab to set parameters for mail folders. Mail folders are described in detail in chapter1.6.
Reading pane
This type of window is available in mail folders only. It is an area where the body (text) of the message is displayed. The subwindow can be positioned either on the right or at the bottom of the active window or it can be hidden.
Default sender address
The email address from which the messages are sent.
Address for replies
Address to which replies will be sent (theReply-To:item).
Organization
Name of the company is included in the message as theOrganization:header.
Signature
The signature added automatically to all messages sent from theKerio WebMailinterface (including replies and forwarded messages).
Display image attachments inline
The image attachments (GIF, JPEG) can be displayed directly in the message body. If this option is unchecked, only a hyperlink to the image is displayed. If you are connected to the Kerio WebMail interface via a slow line (e.g. modem), we recommend not to enable this option.
Display images from the web
Each message with HTML body can contain links to images stored on the remote server. If this option is enabled, the images will be downloaded from the server. This way, active mailboxes can be identified easily (and misused for the purpose of sending spam messages). Your computer can be also attacked due to browser security errors. For security reasons, it is recommended to leave this option inactive.
Mark displayed messages as read
For better reference, new messages which have not been read yet are bold. If the Mark displayed messages as read option is enabled, new messages are marked as read when opened. Read messages in the message list are not displayed bold any more. This option is enabled by default. If you do not want the messages to be marked as read upon opening, clear this option.
Note:
Use the pop-up menu of a selected message to mark it as read/unread.
Confirm marking messages as spam
Use this option to enable/disable the confirmation dialog box.
Automatic checks of address
When recognized, the address of the recipient is filled out automatically upon entering, after the pointer is moved into other field. If there are more addresses that start with the string specified, the window with all appropriate addresses is opened.
The search is performed in all folders set on the Mail composing tab. By default, the default private and public Contact folders are scanned.
1.13 Kerio WebMail configuration
Message writing
Use this tab to set some of the parameters for message sending.
Figure 1.90 User settings — Mail composing tab
Compose messages in HTML format
This option is checked by default. The message text cannot be formatted, if the message is not composed in HTML format (see chapter1.6.3). This setting applies to all messages. Messages can be also composed in HTML format (or in the plain text format) by default and you can use the other alternative only when needed. To specify this setting for a selected message, use theOptionsdialog in the message editor (see chapter1.6.3). This applies only to the selected message; the default settings are not changed.
Warning:
In Safari, it is not possible to compose HTML messages. Therefore, theCompose messages in HTML format option is missing for this browser.
Add original text when replying
Use this option, if you want to include the original message in your reply. You can also select the character that will appear before each line of the original message. These characters are used to differentiate graphically the original message from the reply. The line wrap function facilitates the reading of messages. The value of76characters is set as default. If the value is set to0, the text will not be wrapped.
Response to request for read receipt
Use this option to specify what will happen to a delivered message that requires reading confirmation. It is recommend to select theAsk me before sending aread receipt option, because users can decide according to the importance of the message whether the confirmation should be sent or not.
Spell checker dictionary
Selection of the spellcheck dictionary language. When you use the dictionary for the first time, the spellcheck may take longer, since the dictionary is loaded into the memory.
Search for contacts in selected folders
Check this option to speed up searching for contacts. The search engine goes through selected folders only.
Figure 1.91 Folder selection
Spam
TheSpamtab contains several options to get rid of unsolicited email:
Move spam to the Junk E-mail folder
Check this option to move all recognized unsolicited email directly to the Junk Email
folder.
This option also enables adding email addresses to the list of trustworthy users (see below).
Do not treat messages as spam... (Spam whitelist)
The spam filter may mark even solicited message as spam, if it bears some spam characteristics. So called Spam whitelist enables to define senders who will not be considered as spammers by any means. Their messages will not be marked as spam.
1.13 Kerio WebMail configuration
Figure 1.92 User settings — Spam tab
Add e-mail address of original sender...
Upon each reply, the email address of the particular sender now becoming an addressee is added to the “Spam whitelist” automatically.
This option determines that any email message replied is considered as non-spam. Any other messages sent from such addresses are automatically considered as non-spam.
Also trust senders from...
If this option is enabled, messages marked as spam which were sent from addresses included in the default contact folder are not moved to theSpamfolder.
This option supposes that email addresses in one’s contact list are trustworthy. This option simplifies whitelist definition.
For details about spam, see chapter1.6.5.
Others
TheOthers tab enables users to customize this page. For details about the “Today” page, see chapter1.4.
Today After login
This option makes the “Today” window open after user login to the Kerio WebMail
Figure 1.93 User settings — Today tab
Messages
You can click onChooseto select email folders which will be showed in the Today page.
Calendar
Use this option to specify the number of days displayed on one page of the calendar folders.
Tasks
On the “Today” page in theTaskssection, users can specify whether only the tasks that are due today (Today tasks) or all uncompleted tasks (All tasks) will be displayed.
Calendar
First day in week
This setting takes effect inKerio WebMailin two cases:
• Thumbnail calendar in calendar folders — if Sunday is set as the first day of the week, weeks in thumbnail calendars start with Sundays. Consequently, if Monday is set as the first day of the week, weeks in thumbnail calendars start with Mondays (see figure1.94).
1.13 Kerio WebMail configuration
Figure 1.94 Comparison of thumbnail calendars
• Weekly recurrence period applied to events and tasks — setting of the first day in the week takes effect only in a specific case which will be better understood through an example:
Every two weeks, on Sundays and Wednesdays, in the evening, Mr Jonathan Flykiller meets friends to play chess. He uses recurrent events in his calendar to remind him of these meetings. The events are set as follows:
1. Mr Flykiller opens a new event in the calendar and sets date and time (September 6 from 6.30 PM to 8.30 PM) and sets the subject name for
Chess(see figure1.95).
Figure 1.95 Event settings
2. Weekly recurrence is set to once-a-two-weeks recurrence on Wednesdays and Sundays (see figure1.96).
Now, let’s see how this recurrent event is shown in a calendar where Sunday is set as the first day of the week and compare it to the case where Monday is set as the week-starting day. The difference can be understood through figure1.97(the green event was created when Monday was set as the week-starting day while the red events were created when Sunday was set as the first day of the week). If Monday is set as the week-starting day, Wednesday and Sunday are included in the same week.
If Sunday is set as the week-starting day, only Wednesday is marked in the first week since Sunday, September 10, already belongs to the following week. The following weeks start with Sunday (starting on September 17 at figure 1.97) as
set in the parameters.
Figure 1.96 Setting recurrence
Figure 1.97 Comparison of calendars with different week-starting days
Note:
If settings of the starting day of the week are changed, settings of existing events does not change.