Structured Lists allow you to depict a variable breakdown of systems or processes, rather than having fixed levels of parent-child tree as one would with the regular List item. For example, a system may have multiple systems, but each sub-system may have varying levels of breakdown - Sub-System A is further divided to a Component level and then Item/Part level, while Sub-System B does not require further breakdown. The Structured List provides this flexibility.
A structured list automatically numbers the data as:
1.
1.1 1.1.1 1.2 2.
2.1 2.1.1 2.2
Most of the functionality of a structured list - adding new data, markers and notes - works as it would in any normal list. However there are several features that work differently in a structured list. These features include cutting and pasting rows, moving rows up and down, drag and drop, and sorting. There are some new features as well - collapsing/expanding a parent, and indenting a level.
This section discusses the following topics:
Expanding and Collapsing a Sub List on page 124.
Expanding and Collapsing the Entire Structured List on page 124.
Adding Data to a Structured List on page 124.
Changing the List Level of Data on page 124.
Cutting and Deleting Rows in A Structured List on page 124.
Pasting Rows in A Structured List on page 125.
Dragging and Dropping on page 125.
Sorting Data in A Structured List on page 125.
Hiding and Displaying List Numbers on page 125.
Isolating a Tree in a Structured List on page 125.
Restoring the Structured List on page 126.
Expanding and Collapsing the Entire Structured List
You can use the right click menu to expand or collapse the entire structured list at once.
To expand or collapse the entire list at once:
Expanding and Collapsing a Sub List
You can expand or collapse individual sub lists of a structured list.
To expand or collapse a sub list of a structured list:
Adding Data to a Structured List
You add data to a structured list in the same manner as you would add data to any spreadsheet. When you add data to a structured list, it is added at the same level as the row above. You can increase or decrease the indent level of data using the tool bar. For more information, see Changing the List Level of Data on page 124.
Changing the List Level of Data
When you increase or decrease the indent level, you are moving data down or up a level by using the indent buttons. That is, the greater the indentation, the lower the level of information. When you change the indentation of data, it is renumbered as is all subsequent data rows. If you decrease the level of an item, all of its
children’s levels are also decreased; conversely, if you increase the level of an item, all of its children’s levels are also increased.
To change the list level of data:
Cutting and Deleting Rows in A Structured List
Cutting and deleting rows is carried out in the same manner as you would cut or delete any row in a worksheet, except that an item’s children are cut or deleted along with the row containing the list item. For more information, see Cutting
Step Action
1. Right click any cell in the structured list.
2. From the right click menu, select:
• Expand All to expand the entire list.
• Collapse All to collapse the entire list.
Step Action
Click:
• The plus sign next to the element of the sub list that you want to expand.
• The minus sign next to the element of the sub list that you want to collapse.
Step Action
1. Select the data whose list level you want to change.
2. Click:
- to increase the indentation of the data.
- to decrease the indentation of the data.
Pasting Rows in A Structured List
Pasting rows in a structure list is carried out in the same manner as you would paste any row in a worksheet, except that the item’s children are pasted along with the item. For more information, see Pasting Data on page 94.
Dragging and Dropping You can drag and drop data in a structured list. When you drag and drop a list item, all of its children move along with it. The list item and all of its children are renumbered.
To drag and drop a list item:
Sorting Data in A Structured List
You sort data in a structured list the same way you would sort data in any column.
For more information, see Merging Lines in a Worksheet on page 120. When you sort data in a structure list, you sort the data in the root branch of the structure list and the items are sorted on the inputted text. All data is sorted, with children being sorted under their parent.
Hiding and Displaying List Numbers
You can use the right click menu to hide or display the list numbers. When you hide or show the list numbers, all numbers including those of the sub lists are hidden or displayed.
To hide (display) list numbers:
Isolating a Tree in a Structured List
You can isolate a specific tree consisting of a parent and its children in a structured list. This is particularly useful if you have a long structured list and want to study a specific tree in that list.
Tip: If you are moving a root level item, close all of the other root level items before moving for best results.
Step Action
1. Select the cell you want to move, by clicking and holding the left mouse button
2. Move the cell up or down in the column.
A heavy red line shows where the cell would be placed.
3. When you have reached the appropriate place in the column, release the mouse button.
The list item and its children are placed in the new spot.
Step Action
1. Right click any cell in the structured list.
2. From the right click menu, select:
• Hide Number - to hide the list numbers.
• Show Number - to display the list numbers.
To isolate a tree in a structured list:
Restoring the Structured List To restore the full structured list after isolating a tree:
Step Action
1. Right-click the parent of the tree that you want to isolate.
2. Select Show Current Tree.
Only the current tree is shown.
Step Action
1. Right-click any cell in the tree.
2. Click Show All.