Minutesofinfo sharingmeeting27September2011 pdf

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Meeting Minutes

Information-Sharing Meeting on Decentralisation

Date: Friday 3 June 2011

Time: 10:00-12:30

Place: Conference Room, IEPA, Cape Coast

Participant: Listed at the end

Mr. Adu opened the meeting and requested participants to introduce themselves.

Work progress and upcoming events of the AUDEM (Advisory Unit on Decentralised Education Management), the GEDP (Ghana Education Decentralisation Project) , and the PAGE (Partnership for Accountable Governance in Education) Project were shared by representatives of their organisations. Briefing notes and reference documents from them are attached.

Key comments from participants are noted as follows:

• All the agencies here are working in the same field and can collaborate each other.

• The study on ADEOPs and ADPRs done by AUDEM revealed some critical issues including disconnection between plan and review at the district level, poor quality of budgeting, discrepancy of data between district reports and EMIS, and poor analysis on results of ADEOPs and SPISs.

• It needs to be made sure that ADEOPs, SPIPs, SMCs and other structures make impact on learning. We should get out of engagement for engagement.

• Printing of 24,000 SMC handbooks and 24,000 Headteachers Handbook to be completed by 17 June and handed over to GES for distribution. SMC is one of the key structures for decentralisation.

• AUDEM should look at how much extent figures in district reports are different from EMIS.

• School enrolment needs to be monitored throughout the school year, not only at the beginning of the year.

• Consensus has been made on a draft framework for decentralizing GES to DAs. - A written record of the consensus to be shared by WUSC upon its finalisation.

• IEPA can be also included to the computer network that GEDP is going to establish in Central Region as a pilot.

• It should be noted that decentralisation of basic education is more than decentralisation of Basic Education Division as it includes financial and human resource issues as well.

• Documents of "Legal survey in education decentralisation" and "KAP study in education decentralisatioin" to be shared by WUSC upon its finalisation.

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level training to be started within weeks. A list of the TOTs attached to this minutes.

• PAGE has distributed 241 motorbikes to circuit supervisors in 46 districts.

• It would be good if IEPA also share its plans and reports.

• IEPA is in a good position to address various training needs and institutionalise past experiences and lessons learnt.

Mr. Adu closed the meeting with thanks to participants.

Next meeting: Wednesday 31 August 10:00 at the GES

Participant List

Name

Organisation

Phone

E-mail

Stephen Adu

Director of Basic

Education Division (Chair)

0244256976 [email protected]

Dr. Geroge Oduro Director for Institute of

Educational Planning and

Administration (IEPA)

0249731782 [email protected]

Dr. Albert L. Dare

IEPA

0208215346 [email protected]

Dr. Yaw A.

Ankomah

IEPA

0244070280 [email protected]

Matthew Dally

World University Service

of Canada (WUSC)

0244666272 [email protected]

Jon Silverstone

Care International in

Ghana

0307020116 [email protected]

Fred Birikorang

Advisory Unit on

Decentralised Education

Management (AUDEM),

GES

0244601623 [email protected]

Daisuke Kanazawa AUDEM/JICA Expert

0246836329 [email protected]

ADVISORY UNIT, DECENTRALIZED EDUCATION MANAGEMENT, BASIC

EDUCATION DIVISION

PROGRESS REPORT ON ACTIVITIES

1.0

District Plans and Reports

The Unit collected 112 ADPR, 155 ADEOP, SPIP and SPAM from districts. The documents

were thoroughly examined in order to make detailed diagnosis. Results of the documents

reviewed are available.

2.0

Regional Performance Reporting Template/ District Performance Reporting Template

For the first time, a new regional reporting template based on the Annual District

Performance Reporting Template was developed for all regions. The templates were used to

prepare the 2010/2011 Regional Reports. Meanwhile, some minor revisions were made on

the Annual District Performance Report Template.

3.0

2011Annual Regional Review Meetings

The Unit coordinated the Annual Education Regional Review meetings held in April and

May in all ten regions. Prior to the meetings, a consultative meeting was held in March to

orient all regional Planning and Statistics Officers on the revised District as well as the

Regional reporting templates

4.0

Review Regional Performance Reports

The Unit has collected all ten regional reports and are currently being reviewed. All the

performance reports from regions and districts are now uploaded to the following website:

https://sites.google.com/site/audembed/

5.0

Review Annual District Performance Report Templates

Based on the experiences gathered from the 2011, the Unit has revised the District Reporting

Template

6.0

Review Annual District Education Operational Plan

The new ADEOP template in connection with the new AESOP has been drafted

NEXT STEPS

1.

A consultative meeting with regional officers on their regional reports/review meetings

2.

Disseminate findings from reports.

3.

Finalise new templates for ADEOP and ADPR

4.

Start discussion on organizing training for new ADEOP and ADPR

5.

Conduct a Study Tour on effective capacity development mechanism on planning and

management

Ghana Education

Decentralization Project-GEDP

Activity Update (Oct

2010-May

2011)

.

A Presentation· at the Education

Decentralisation Information Sharing

Meeting at IEPA, UCC, 3.6.11

...

The Ghana Education Decentralization Project (GEDP) Is owned by the Government of Ghana through the Mlnlst~ of Education and the Ghana Education Service and sponsontd by

United States Agency for lntematlonal Development (USAID).

Project Vision

To support the design of

~

Decentralized Education System

in Ghana That Delivers Good

Project Objective

To establish an operational framework that

transfers

the

responsibility

of

decision

making over management, financial

and

operational issues from the Ghana Education

Service (GES) to:

- National Inspectorate Board (NIB)

-

N~tional

Teaching Council (NTC)

- National Council on Curriculum and

Assessment (NCCA)

- District Directorates of Education and

District Assemblies (under RCCs & RDEs).

COMPONENT

ONE

• To

establish

an

operational

framework for the transfer of

decision-making

authority

over

management,

finance

and

operational issues from the GES to

regional and district authorities.

Formed and Held REDAC Meetings in all

10 Regions

• REDAC was used to share GEDP project

objectives, strategy and secure buy in at

regional and district level. GEDP engaged the

following:

Organized Change Management

Workshops in 1 0 Regions and National

• GEDP and GES has reached consensus

on a draft framework for decentralizing

GES to DAs. This was achieved through

the Change Management Workshops.

-170 District Directors

-170 AD Human Resource (GES)

-170 District Coordinating Directors

- 10 Regional Directors of Education

-10 Regional Coordinating Directors

GEDP commissioned 2 surveys

• The reports of the following surveys

which are crucial to the direction and

·focus of education decentralization in

Ghana

are

available

for

implementation:

-Legal survey in education

decentralization

-Knowledge Attitudes and

COMPONENT

TWO

• To

build

consensus

of

stakeholders and decision makers

in order to develop or refine and

finalize three separate operational

frameworks for three autonomous

bodies, (the National Teaching

Council,

National

Council

on

Curriculum and Assessment, and

the National Inspectorate Board).

Achievements:

Held Consultative Meetings with TED,

CRDD and Inspectorate Division of GES

COMPONENT THREE

X

To develop and implement a networked

information system with an effective

communications strategy between a

Central Office, the 3 autonomous bodies,

and

the

1 0

Regional

Education

Directorate (REDs) for communication

and the transfer of EMIS

X

Establish in one RED a

networked

system that is extended to all District

Education Offices in the Region.

COMPONENT THREE

EDUCATION NETWORK (EDUNet)

NEJWORKED INFORMATION CONNECTIVITY

Achievements:

Conducted IT survey and TNA of

GES&NIB

• GEDP has completed an IT survey of

IT infrastructure and facilities in all

ten REO's, GES HQ and the NIB.

• GEDP has also completed an IT TNA of

Regional Education. Offices, GES HQ

and NIB

• The outcomes of the survey will inform

the implementation of the networked

connectivity -EDUNet.

How far have we gone with

EDUNet?

• Regional, GES HQ and NIB Server

Rooms Identified.

• IT equipment specifications

determined

• Tender documents floated for

contract award in June 2011

Upcoming Activities (May- August

2011 (Component 1)

• Hold REDAC in 10 regions

• Conduct organizational Analysis

at MoE/GES HQ, R.C.Cs, REOS,

DEOs.

• Organize study visit to East Africa

Upcoming Activities: May- August

(Component 2)

• Conduct Organizational Analysis

for NIB, NTC, NCCA

• Produce Systems and Operational

Manuals for NIB,NTC,NCCA

Upcoming Activities:

May-

August

Component 3

• Procure IT equipment for EDUNET

• Prepare server rooms

• Lay cables for LAN and WAN

• Install

PC's,

and

interconnect

switches and routers.

• Train users and IT support staff

• Develop manual for EDUNET users

Challenges

DAY 1-3: DAY 4-5:

WEEK 1

23

to

27th

May, 2011

(Arrival Evening of 220

<1 and Departure

Afternoon of 21h)

WEEK 2

30

th

May

to

3

rd

June, 2011

(Arrival Evening of 29th and Departure Afternoon of 3rd)

USAID - PAGE PROJECT - 46 DISTRICTS SCHEDULE FOR 15 TOTs IN MAY/JUNE 2011

TOT for District Training Team (-10 members per district) on SMC CAPACITY-BUILDING TOT for same team on INFORMATION, EDUCATION & COMMUNICATION (lEe) CAMPAIGN

Northern Region Upper West

I

Ashanti Region Central Region Cape Tamale Wa ! Kumasi Coast

!

VENUE

Catholic Guest In-Service ; Christian Village GNAT Hostel

I

House, Training Centre Kumasi

Cape Coast

i

Tamale _Wa

I

(2 Centres at a time)

I

I

-

Amansie West

-

Mfantsiman

-

Central Gonja

•

Lambussie

_•

Offinso North

-

Abora Asiebu K

•

Savelugu Nanton

-

Lawra

-

Offinso South

-

Asikuma

!

-•

Tolon Kumbungu

-

Jirapa A. Ano South Odoben East Gonja ! A. AnoNorth

•

I

-I·

Atwima Mponua

VENUE

-Catholic Guest

!

Christian Village

I

GNAT Hostel House, Tamale (Yet to Secure a

i

(2 Centres at a time)

i

I

venue) , 1

1

i

I

!

Boiga i

_I

I

I

I

i

•

Saboba • West

I

_! • Jaman North

T·

Upper Denkyira

-

Nanumba North Mamprusi

I

• Nkoranza North

I

East

-

Chereponi • Bongo • Nkoranza South

I •

Upper Denkyira

I

•

Bunkpurungu • Bawku East

I

• Asutifi West

Yunyo • Bawku Central !

•

TwifoHeman

I

I

!

Volta Region Greater Accra Ho Abokobi

-GNAT Hostel

I

Abokobi Presbytarian

I

Women Training

Ho Centre

i

I

-

Akatsi

-

Ga South

-

Ketu North

-

Ga East

I-

Ketu South

I

•

DangmeWest

GNAT Hostel Eastern Region (Koforidua)

Catholic Diocesan

Training Centre

•

Nkwanta

•

Kwaebibirem North

_•

West Akim

Partnership for Accountable

Governance in Education (PAGE)

MASTER TRAINERS LIST (tentative): Able to train SMC/PTA members; Head Teachers; Circuit Supervisors; and DEOC members)

NAME REGION

Robert Owusu Ansah Ashanti Edward Adams Ashanti Victor Owusu Ashanti J B Danquah

Oppong Kyekyeku

Ashanti Ashanti Ohemeng Frimpong Brong Ahafo Grace Gyekye Brong Ahafo Thomas Kwofie Central Francis Gyedu Central Issah Baffoe Central Patricia Birago Gyamfi Eastern Vida Barbara Ntow Eastern Jeremiah Badu Shayar Greater Accra Rev. Naana Dannyame Greater Accra Foster Agotse Greater Accra Jinapor Seidu Felix Northern Salifu Adam Bigger Northern Akanson Rose G. Upper East Augustina Ayivore Upper East Bosco N. Bachor

Justine Kpan

Upper West Upper west Babuh E.T Upper West Stephen Kwame Volta Nathan Ankutse Volta Stephen Kwame Volta Ebenezer Dosoo Western George Appiah Western