2015‐16 Proposed Budget
Information Technology
Ed Crane
Director of Technology
2015‐16 Proposed Budget
FY15 BOE Accomplishments
»
Refreshed QH technology : virtual desktop environment,
new machines for Promethean displays, regional printing and
a mobile lab
»
Improved Wi-Fi system at CLMS: support increasing usage
and pilot Bring Your Own Device (BYOD)
»
Continued to build on “anytime, anywhere”: expanded
virtual computing environment to support more students
»
Redesigned the telephone call flow and consolidated
resources in the schools to save reoccurring costs
»
Integrated student ID badges with
security, allowing control of access
at Waterford High School
»
School Gate
66
2015‐16 Proposed Budget
FY15 Town Accomplishments
»
Upgraded the Town infrastructure to support new
technologies
»
Installed a new IP phone system for Town Hall,
Community Center, Police Department, Public Library
and Public Works; leveraged existing WPS phone system
infrastructure to save costs
»
Deployed new Police Department car data
technologies: better data collection and improved
efficiency
»
Upgraded Police Department core data systems and
software
»
Working on a new and improved
Town web site
67
2015‐16 Proposed Budget
FY16 Needs
»
Improving WPS network infrastructure to support
changes in the learning environment
»
Anytime, anywhere learning moving to cloud-based
and web-based resources, collaborative systems and
expand BYOD
»
Refresh technology at OSW and CLMS
»
Pursue technology grants and maximize E-rate
funding to support the Technology Plan
»
Address older Town technology; design and plan to
get the systems current using cost effective
technology to meet the goals
Historical Equipment Budget
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal
Year
692015‐16 Proposed Budget
E-rate?
»
E-rate is a federal program that provides funding to assist
schools and libraries obtain affordable telecommunications
and Internet access.
»
In FY15, E-rate funding was used to offset costs associated
with local/long distance telephone and cell phone bills and
to fund the BOE website. The website is no longer eligible
for E-rate in FY16 due to program changes shifting away
from telecommunications and Internet services.
»
In FY16, E-rate is changing to focus on expanding funding of
Wi-Fi networks in elementary and secondary schools
which will support the broadband needs of
schools in today’s world of interactive,
individualized digital learning
Equipment
Item
Description
Amount
Upgrade Wi
‐
Fi
at
Quaker
Hill
(E
‐
rate
opportunity)
$32,130
Printer/Peripheral
replacements
$12,000
Follow
Me
printer implementation
at
OSW
$5,000
Replace staff
laptops
at
OSW
$27,429
Replace Promethean
Board
computers
at
OSW
$20,850
Replace
Promethean Board
computers
at
CLMS
$19,460
Virtual desktops
for
labs
and
breakout
rooms
$24,000
Additional storage
due
to
increase
in
district
data
$9,000
Projector/Promethean replacement
pool
$10,000
Chromebook replacement
pool
$2,500
Laptop/Desktop replacement
pool
$4,000
Chromebook pilot
QH
$10,000
Bee
Bot
pilot at
elementary
schools
$4,025
Unscheduled
infrastructure
maintenance
and
EOL
$60,000
Equipment Total
$240,394
FY15
Equipment
Budget
$208,600
71
Network Operating Software
Item
Description
Amount
AVG:
Renewal
of
Threat
Management
System
$5,379
Baracuda:
Renewal
of
Threat
Management System
$1,200
Deepfreeze:
100
‐
User
Enterprise
$2,385
Logmein:
Remote Support
and
Meeting
Software
$999
M86:
Web
Filter
$1,200
Microsoft: 5
‐
Pack
of
IT
Pro
Annual
Phone
$1,225
Microsoft: Client
Access
Licensing
Program
$8,500
SchoolDude: Cloud
‐
based
Maintenance,
Helpdesk
and
Inventory
System
$9,957
Solarwinds:
System
Monitor
$1,700
Sonic Wall:
Gateway
Security
$1,900
SSL
Certs:
Security
Certificates
$2,800
Vericept: Web
Monitor
$1,100
Veritas:
System
Backup
$4,400
VMWare:
QH
&
BOE
12
Proc
plus
2
VCenters
$5,586
Virtual
Desktop:
District
Renewal
$13,800
Network
Operating
Software
Total
$62,131
FY15
Network
Operating
Software
Budget
$61,974
72
School System Software
Item Description Amount
ADS: Finance System $16,466
Aesop: Substitute Management System $6,230 Aimsweb: Aimsweb Pro with Data Capture (210 students) $1,260 AppliTrack: HR Online Applicant System $6,000
Finn Scientific: Chemistry Inventory (WHS) $189 Follett: Web‐based Cloud (WHS) $7,926 IEP Direct: Special Education Suite & 504 Module $13,363 Naviance: School Counseling Suite (CLMS & WHS) & Alumni Tracker (WHS) $5,312 NovaNet: Expelled Students and Credit Recovery (WHS) $4,193
NWEA: MAP Testing (Grades 4‐10) $18,550
PowerSchool: Student Information System & Monitor/Update Service $14,797 ProQuest: Library Software (WHS) $6,020 Quia: Online Testing and Surveys $702 RTI Direct: Response to Intervention (SpEd) $4,480
School Gate: Elementary Visitor Check‐In System $1,275
School Messenger: Emergency Notification System $6,086
SchoolWires: Website and Community Collaboration & Mobile Application $8,500
SNAP: School Nurses Software $1,465
STAR Assessment: Universal Screening (Grades K‐3) $11,778
School System Software Total $134,592
FY15 School System Software Budget $119,617
73
Curriculum Software
Item Description Amount
Adam Interactive: Physiology $7,160 Atomic Learning: Tech Skills $343 Brainpop: Elementary & CLMS; WHS Spanish $4,489 Compscore: Special Education (5 copies) $1,040 Discovery Education: Unitedstreaming CLMS & WHS $4,595
Edhelper: Lab Software $1,079
Enchanted Learning: Elementary $375
Glogster: CLMS $290
Kidspiration: Elementary $5,000
Reading/Science A‐Z: Elementary $2,349 Learning A‐Z Razkids: Elementary $7,000 Lexia Reading/Math: District‐wide $6,088 Powtoons: CLMS Videos & Presentations $48 ProQuest: Culture Grams Online CLMS $665 Renaissance Learning: Accelerated Math WHS (250 users) $1,819 Renaissance Learning: Accelerated Reading Elementary $5,911 Type to Learn: Elementary & CLMS $400
Yabla: World Language $2,650
Curriculum Software Total $51,301
FY15 Curriculum Software Budget $52,691
74
2015‐16 Proposed Budget
Internet/Communications
Item
Description
Amount
Clark
Lane
Fiber
$2,160
Quaker
Hill
Fiber
$1,260
Oswegatchie
Fiber
$720
Great
Neck
Fiber
$6,480
Internet/Communications
Total
$10,620
FY15
Internet/Comm.
Budget
$17,700
75
2015‐16 Proposed Budget
Support
Item
Description
Amount
AOS
$8,000
Packettec
$2,000
Dahl
$2,100
ePlus
$1,500
vBrick
$3,000
Sonic Security
$3,000
Infrastructure
Cisco Onsite
$11,000
CM
Support
– district
‐
wide
$7,000
Support
Total
$37,600
FY15
Support
Budget
$37,600
76
2015‐16 Proposed Budget
Repair
Item
Description
Amount
Battery
Backup
Devices
$5,000
Smartnet:
Spare
Parts
for
Repair
$8,000
Printer
Parts
for
Repair
$4,500
Computer
Labs
and
Classrooms
$6,000
Out
of
Warranty
Items
to
Manufacturer
$5,000
Interactive
Board
and
Video System
Maintenance
$6,000
Audio Video
/
Projectors
$4,000
Repair
Total
$38,500
FY15
Repair
Budget
$38,500
77
2015‐16 Proposed Budget
Summary of IT Work
BOE
Work
Orders
Labor
Hours
FY13
2,047
4,946
FY14
1,998
4,854
TOWN
Work
Orders
Labor
Hours
FY13
504
935
FY14
475
970
2015‐16 Proposed Budget
Technology Budget Summary
Account
13
‐
14
Budget
14
‐
15
Budget
15
‐
16
Budget
Difference
Equipment
$130,463
$208,600
$240,394
$31,794
Operating
Software
$45,074
$61,974
$62,131
$157
School
System
Software
$111,324
$119,617
$134,592
$14,975
Curriculum
Software
$51,050
$52,691
$51,301
‐
$1,390
Internet/Communications
$17,700
$17,700
$10,620
‐
$7,080
Support
$38,138
$37,600
$37,600
$0
Repair
$38,500
$38,500
$38,500
$0
Totals
$432,249
$536,682
$573,338
$38,456
79