DataCove PST Import Tool

DataCove PST Import Tool

Installation Instructions for PST Import Tool

System Requirements:

Windows XP, Vista or 7 32 bit editions.

Outlook, 2003, 2007 or 2010 32 bit Editions (for MAPI) 1GB of RAM

Microsoft .NET Framework 3.5 or above

Installation procedure

If you run the Setup.exe it will install needed prerequisites, like the Microsoft .NET 4.0 Framework. The MSI file will install just the PST Tool – this is for use when upgrading versions or if the prerequisite software already exists.

Follow the steps to guide you through the installation.

After installation run the PST tool. Default path in program files is under Tangent\DataCove PST Tools

Outlook is required to run the PST tool for a MAPI session, click Login or File -> Login to MAPI Session

Working with PST Files

To open a PST file, simply click the Open button or click File -> Open PST File. In the All Mail Folders box, you will see a directory listing of the PST file. You may navigate this tree by using the + and - symbols. Clicking on a folder will display its contents in the right-side window.

Create a Folder in a PST

Right-click on the folder you would like to be the parent of the new folder and select New Folder

Close a PST File

To close a PST file and remain in the same MAPI session, simply click the Close button, or click File -> Close PST File.

SMTP Server Configuration

To set up the SMTP server information for the Pst Tools, select Tools -> SMTP Server Configuration. Also, make sure SMTP service is started on the DataCove. Under Configuration -> SMTP Server -> click Start Now

Server Address --

The IP address of the DataCove server Server Port --

The server port Pst Tools for DataCove should use to communicate with the specified server. (The DataCove uses Port 25).

User Name --

The username, if the SMTP server requires one (DataCove does not support this field).

User Password --

The user's password if the SMTP server requires one (DataCove does not support this field).

Import EML ZIP File to a PST Folder

Exporting email search results through DataCove produces a ZIP file containing the emails in EML format. You may import these zip files to PST format using PST Tools for

DataCove. This can also be used to import emails into DataCove that are in .EML format. To begin, open a PST file and highlight the folder to import them into, then click the Import button,

or

click File -> Import EML ZIP File to PST, or

right-click the folder and select Import ZIP of EML emails to Folder.

Navigate and select the ZIP file you would like to import and click Open. Ensure the information on the Import DataCove Messages pop-up is correct and click Start (or click Done to cancel the import). When the import is complete, click Done.

The message headers will now be displayed in the right-side window. To view the messages, you may open the PST file with Microsoft Outlook.

Export Outlook emails through SMTP to DataCove

You may choose to deliver Outlook emails through SMTP to DataCove using PST Tools. Before proceeding with the following steps, please ensure you have correctly set up your SMTP server as described in SMTP Server Configuration. You may also add a BCC email addresses to all emails being transferred to DataCove. This ensures that end user will be able to access their own PST files due to the search rule settings on DataCove (users will have access to their own emails). You need to right click the PST files and select Set BCC Email Addresses, then input email address and click OK.

To begin, select the email folder that you would like to transmit. Selecting a parent folder will automatically select all child folders. Once you have selected the email folder you would like to export, click on the menu item DataCove -> Export emails from folder to SMTP.

The "Send Emails to SMTP Server" Dialog will appear. Ensure the Server Address, Server Port, User Name, and User Password fields are correct. If they are not, click Done and see the SMTP Server Configuration section of this manual and correct the configuration settings before proceeding.

The "List of Outlook email Folders and Email Counts" window will display which folders are being sent, along with the number of items to be sent.

To begin the send operation, click Send Emails. Once the send has started, you may click Stop to abort the send. Once the send is complete, click Done to dismiss the window.

Creating Manifest for batch PST File Exporting.

A manifest file is a meta-data file that contains name-value pairs organized in a XML format. The name-value pairs are user email addresses associated with PST Files to be exported to the Appliance. The main reason for associating email addresses with PST file(s) is to set the BCC address in the individual emails to the associated email address so the user of the appliance can search for their own emails when those emails where sent to the user thru a BCC or distribution list. In other words it is possible to have emails in users PST Files that don't have their email address in the emails.

The Create Manifest dialog has two parts, a tree view of User name/Email addresses and possible child PST files that have been dragged from the PST File List View. And a list of PST Files that can be dragged to specific users in the tree view. Menu and Toolbar options all users to add user/email addresses to the tree view and add PST files to the list view.

Add Users

This option will bring up the Outlook

Add PST Files

Click 'Add Pst(s)' from menu and select pst files. Click 'Open'.

Save Manifest

Export Manifest

Click 'Export' to export the manifest. All pst files to be exported will be listed under Pst Files(s) tab.

Click 'Send Pst Files' button to start export process. Click 'Done' when finished.