Context and environment: (e.g. dept description, region description, organogram)

Job Description

Job Title

Directorate or Region

Department/Country

Location of post

Pay Band

Reports to

Duration of job

Purpose of job:

To support the delivery of Professional Development Project for English Language Teachers through effective and efficient administrative support and excellent customer service. Contribute to the project team in building mutually beneficial relationships between key stakeholders in the project.

Context and environment: (e.g. dept description, region description, organogram)

The English Language Teacher Development Project was initiated in 2010 at the request of the Ministry of Education, Malaysia who are funding the project. This project aims to enhance the lower primary ESL (English as a Second Language) teachers’ ability to plan and deliver quality English lessons based on the new National English Language Curriculum in 600 schools across East Malaysia. This will improve implementation of the national curriculum – its aims, objectives and standards – into effective and appropriate classroom lessons and to set up support structures that will facilitate teachers’ continuing professional development.

Objectives by September 2015

- To improve classroom teaching and learning as demonstrated through classroom observations, mentor- and self-assessment.

- To improve English language proficiency of the participating teachers as shown through mentor- and self-assessment.

- To improve the participating teachers’ ability to source, assess, develop and utilise a range of appropriate teaching and learning materials that can be used inside and outside the classroom for both students and teachers.

- To sustain ongoing development by encouraging participation and relationship building amongst pupils, teachers, parents, the wider school community and education authorities.

The ELTDP currently has a team of 120 mentors dispersed across the two states of Sabah and Sarawak in East Malaysia, who are supported by a current project management team comprising of a Project Director, based in Kuala Lumpur and a Deputy Project Director based in Sarawak and eight Project managers dispersed across Sabah and Sarawak. Project managers are responsible for the supervision and line management of a group of approximately 15 mentors working within a geographical zone.

Accountabilities, responsibilities and main duties:

(including people management and finance)

Work with colleagues in the ELTDP project team and BC Malaysia as appropriate to implement activities necessary for the smooth and efficient running of the project.

- To ensure all activities within the ELTDP project meet their objectives, to be delivered on time and within budget

- To implement activities in line with corporate guidelines and standards, with Malaysian legislation or other external requirements

- To liaise with UK and Malaysian partners over detailed arrangements for events and activities. - To contribute thoughtfully to the planning of activities, being mindful of corporate strategies and

objectives

- To ensure knowledge and awareness of the project as a whole and keep abreast of any changes in the overall project plan and take initiatives to build this awareness where necessary

Support of budget management and fulfilment of FABS OS role - All transactions meet BC financial standards

- To ensure that relationships with vendors are maintained and payments are processed on time and in accordance with FABS guidelines

- To ensure that purchases and financial activity within FABS is in accordance with department planning

Support and recruitment of new staff

- To assist with preparation of staff contracts and immigration letters. - To ensure work is done in a timely and effective manner

- All queries whether written or by phone are responded to within 2 working days.

To deliver customer service to external and internal customers in line with agreed corporate standards in order to meet stakeholders needs and project objectives.

- To deal with face-to-face, phone and email queries in an efficiant and professional manner. - Support the ELTDP team in building relationships with stakeholders.

- All stakeholders are given accurate and up-to-date information on ELTDP project including brochures or leaflets where relevant in well-organised and efficient manner.

- Ensure timely follow-ups on all customers. Queries to be responded to within 2 working days even it is a holding response.

- To have adequate knowledge of all current British Council activities and to be able to handle initial enquiries and direct them to appropriate staff / sections where necessary

- To ensure any complaints, comments or suggestions for improvements are received by the Project Director by the beginning of the next working day at the least.

- Not more than 2 external or internal complaints per academic year.

Key relationships: (include internal and external)

Other important features or requirements of the job

(e.g. travel, unsocial/evening hours, restrictions on employment etc)

- Occasional travel to East Malaysia

Please specify any

passport/visa and/or nationality

requirement.

The post is specifically for Malaysians or holders of Malaysian Permanent Residence status.

Please indicate if any security

or legal checks are required

for this role.

Pre-employment medical check-up and reference checks will be carried out prior to successful appointment to the post. Incumbent might be required to provide police check record.

Person Specification

Essential Desirable Assessment stage

Behaviours Connecting with Others (More demanding) Making It happen (More demanding) Being Accountable (More demanding)

Shaping the future (Essential)

Creating shared purpose (Essential)

Working together (Essential)

Short listing, Interview and performance management Performance management Performance management Performance management Skills and Knowledge

Excellent time management and organisational skills Excellent communication skills in English and Bahasa Malaysia

Short listing

and Interview

Experience Preferred previous experience working in an education or arts sector

Short listing

and Interview

Qualifications Diploma/Degree or equivalent in any discipline

Short listing

Guidance on Preparing a Role Profile

Complete the job description section of the role profile

Purpose of job – What is the overall aim of the job? Why does it exist? (One or two sentences are

usually enough for this).

Context and Environment – what does the department do? Which region does the job sit in? Are there

any particular challenges or attractions of the region or area? Is it part of a team, if so how big is the team and where does the job fit? Who does it report to?

Accountabilities, Responsibilities and Main Duties

Accountabilities - results for which the post holder is held accountable not necessarily tasks they

perform themselves. More senior roles often have more accountabilities as they deliver results through others.

Responsibilities – what actions or tasks is the job holder responsible for? e.g. management or

administration of finances, managing people, delivering or contributing to organisational targets, delivering own or others work to agreed standards

Main Duties – the main specific duties that job holder has to do in order to meet the responsibilities e.g.

project planning, budget planning, event co-ordination, teacher recruitment. This is not meant to be an exhaustive list of all the tasks in a job, just the main ones. If there are one or two duties which form the major part of the job e.g. reconciliation of payments for a finance role it is helpful to indicate what percentage of the job these activities take up.

Key Relationships

What people or organisations (internal and / or external) does the job holder have to interact with or influence and to what level? For example an Events Co-ordinator might have to maintain relationships with venue providers and participants externally and managers and PAs internally.

Other important features or requirements of the job – are there significant or unusual demands which are

essential to the job e.g. unsocial / evening hours, international travel etc? Please be as specific as possible on these and only include those which are essential.

(b) Person Specification

Complete the person specification section. As part of the role profile, it is used for recruitment purposes only. It sets out the selection criteria used for short listing and interview i.e. nature and level of the skill, knowledge and behaviour which will be assessed. These criteria are classed as either essential or desirable. Essential criteria are always used in assessment. Desirable ones are used to enable selection for interview where more than five candidates meet the essential criteria. Candidates who have declared a disability and who meet the essential criteria are always interviewed.

To increase opportunity while minimising bureaucracy and the amount of work for applicants and recruiting managers, no more than eight criteria should be listed as essential under the headings of behaviours, skills & knowledge and experience. We recommend that a maximum of four desirable criteria can be added.

Behaviours – List all 6 Behaviours (link attached) and identify those – we suggest no more than four -

which you propose to use as part of the selection criteria and specify the required level i.e. essential, more demanding or most demanding. In the interest of minimising bureaucracy, please remember that you can choose to assess Behaviours at interview only, thus streamlining the application and short listing stage.

Skills and Knowledge – Select required skills and level from the list of Generic Skills (link attached). Guidance is no more than two - for example project and contract management, financial planning and management. Specify any additional knowledge requirement (this may be not always be applicable) for example, knowledge of employment law.

Experience – What is the minimum experience (work or otherwise) which is required or desirable for the

job for example, leading a dispersed team, implementing a new system or policy, working in the public / private sector.

Qualifications - Please list the minimum qualifications or equivalent required for this role. Sometimes

the "equivalent" could be practical experience or a local qualification or other similar accreditation. Qualifications should only be listed as essential if absolutely necessary for the job.