By
Padala Rama Reddi Padla Srinivasa Reddi
Advocates
With a Foreword By
Hon’ble Justice Alladi Kuppuswami Chief Justice(Retd.), High Court of A.P.. Eighth Edition
2003
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6th Edition 1991 7th Edition 1999 8th Edition 2003
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3 THE ANDRA PRADESH PUBLIC WORKS DEPARTMENT CODE General Contents Title Pages _______________________________ 1 General Content’s ____________________________ 3 Foreword_________________________________ 5 Preface ________________________________ 6 Authors' Note ___________.___________________ 7 Authors' Note to Sixth Edition _________________ 9 Detailed Contents ___________________________ 14 The Andra Pradesh Public Works Department Code______25 Appendices to the A.P. Public Works Department Code______ 226 Executive Instructions____________________ 344
G.V.CHALAPATHI RAO Accountant General,(Retd.) I . A. A. S Andhra Pradesh, Hyderabad. PREFACE
The three publications viz., The Andra Pradesh Public Works Department Code, The Andhra Pradesh Public Works Accounts Code and The Andhra Pradesh Detailed Standard Specifications edited by Shri Padala Rama Reddi meet the long felt need of the large number of people who use these as reference books- The official publications of the Government of Andhra Pradesh having been out of print and with the intensification of expenditure on various public works including Major River Valley Projects, the publication of these three essential reference books is commendable. The inclusion in these publications of the decisions on a number of legal cases which act as case-law for the guidance of both the Government, Engineers and the Contractors as also the incorporation of a large number of Circulars, Rules, Notifications, etc., not readily available otherwise, form a very useful part thereof- The Authors deserve special commendation for incorporating the latest list of public works major heads of account which have come into operation only with effect from 1st April, 1974.
The Andhra Pradesh Public Works Department Code is an indispensable book to all the Engineering Departments and this fact is testified by the quick moving of this book which has now reached its 8th Edition. It is needless to say that from edition to edition this book has been growing in size and information
Engineering departments which consisted of three branches, namely— the Public Works Department, the Irrigation Department and the Roads and Buildings Department, is now vastly diversified into various branches due to the multifarious activities of the Government and other autonomous bodies. For each body, there is a separate engineering branch. For example the Panchayat Raj Engineering Department, the Municipal Engineering Department, the Water Works and Drainage Board, the Housing Board,the Tirumala-Tirupathi Devasthanams, the R.T.C. the Electricity Board, the Police Housing Board, etc., are all autonomous bodies having their own engineering service.
The works undertaken by these bodies run into chores of rupees and therefore it requires a proper streamlining. But there seems to be a doubt whether the Andhra Pradesh Public Works Department Code, the Andhra Pradesh Detailed Standard Specifications, and the Andhra Pradesh Public Works Accounts Code and the Public Works Department Code apply to all these Organizations. The doubt is as a result of lack of instructions by the Government that these Codes have evolved to govern all these engineering branches of public bodies whether Government or autonomous and that they should be invariably followed by all such engineering branches. It may be added that there is no other code either for these bodies to follow and therefore the inevitability has to be realized and instructions issued accordingly by the Government to all engineering branches under their control is as also to all the autonomous bodies controlled by them. The Andhra Pradesh Public Works Department Code, is a Code which had its humble beginnings
During the British period when the Public Works are at a low key and consequently the law did not develop as it is today. The Imperial regime evolved a Code more on the principle of the supremacy of the Sovereign at the expense of the Contractors and therefore after Independence, the Contractors have challenged many of the provisions of the Code which are onerous. The Courts have declared some of the Preliminary Specifications as invalid. It is
Needless to say that the Preliminary Specifications in the Andhra Pradesh Detailed Standard Specifications embody the contractual relationship between the Government and the Contractors and these specifications being non-statutory, they are amenable to the provisions of the Contract Act as also the various decisions of the Courts of law in regard to works Contracts.
8 A.P. PUBLIC WORKS DEPARTMNT CODE
It is therefore necessary for the Government to review the Preliminary Specifications and bring them in accord with the provisions of Indian Contract Act and the various decisions of the Courts of law.
We have given the all the latest instructions and orders issued in relation to the tenders in Part 2 of this book. The Government is yet to issue necessary amendments to the Code to that effect. It is therefore necessary for the Government to review the various provisions and bring them in accord with the latest instructions and orders issued and the various decisions of the Courts of law.
It can be said without any fear of contradiction that this book is comprehensive on the subject and will be of immense use, both to the engineers and to the Contractors.
We express our thanks to Mr.Surya Rao, Relangi,M.Lit,L.L.M; PGDIRPM;
PGDRP Advocate, Hyderabad, for his .whole hearted co-operation to bring out this Edition neatly and in time. We also express our thanks Ms. Sabiha Begum,(B.Com.) for the assistance extended for typing and computer type-setting.
We also express our thanks to staff of the printing press and binders for their whole hearted co-operation to bring out this Edition.
This improved Edition, it is hoped, will be of great use to the learned Engineers, Administrators, Contractors, Hon’ble Courts, -learned Advocates and all others who are concerned with the subject of Engineering/We hope this book will be received with the same warmth with which the earlier editions were received.
13th May, 2003 Padala Rama Reddi Hyderabad. Padala Srinivasa Reddi
AUTHORS' NOTE 9 TO 6th EDITION
It is with a deep sense of gratitude that I bring out the fifth edition of this book. Ever since the publication of the first edition, this book has been received by the Engineering Personnel, Contractors and Advocates and encouraged by the same, I have been constantly revising and publishing enlarged editions.
By the turn of the century by which time the British power consolidated itself, Government contracts gradually came into being. Though the British Government was not entirely dedicated to the development of the country, it must be said to its credit that it has definitely initiated programmes the development, no doubt in a small measure, and in some cases, from the point of view of it’s own interests. Certain projects particularly those relating to Railways remain as land marks in the development of the country. The Government contracts and the law relating thereto however did not develop to any significant extent during the British rule. It is however significant to note that Section 175 of the Government of India Act, 1935, contains provisions similar to Article 299 of the Constitution in relation to Government contracts. It can therefore be said that the law relating to the Government contracts started even from the times of the Government of India Act, 1935.
With the advent of Independence, there has been a phenomenal boost to the developmental activities in the country and the Congress Government wedded to all round development has initiated projects of major importance in a massive scale throughout the length and breadth of the country. Though there are a number of Government Engineering Departments like P.W.D., Irrigation, etc., the officials thereof can only draw the plans, settle the technical issues and get the necessary sanctions from the Government. But the actual execution of the work cannot be undertaken by the departmental officials. This work is usually entrusted to professional Contractors, These Contractors are generally those who have been doing the work of the Government or the local bodies for quite sometime and acquired sufficient experience and taken the execution of Government works as a profession.
Dealings with these Contractors are inevitable for the execution of Governmental works and the works of the local bodies. In view of the large number of works and a larger number of Contractors competing among themselves, the assignment of the Government works to the Contractors requires to be regularized along channels of equality keeping in view the efficiency and quickness of execution. Non-statutory in Nature:—In order to provide for the guidelines and to ensure a proper and equitable method of giving Government contracts, the
10 A.P. PUBLIC WORKS DEPARTMENT CODE
Departmental Codes make a number of provisions. These provisions are all non-statutory in nature and are intended to guide the officials.
It is necessary to mention here that the Government contracts are like any other Contracts between private parties. The Madras High Court held that the Contract Act does not treat the Government on any special footing for purposes of contract or formation thereof or for its enforceability, Michael Udayar vsPeriyasami, A.I.R 1967, Mad. 449. Therefore, the instructions which are contained in the Departmental Codes are only for the guidance of the officials and they can never prevail over the provisions of the Contract Act which alone govern the Government Contracts like any other contracts,
The only distinction, if any, between a Government contract and a contract between two parties is that the Government contract must satisfy the provisions of Article 299(1) of the Constitution which provides for the execution of a Contract on behalf of the Government by a person who is authorised to do so. This aspect has been dealt with in a separate chapter. In view of this, the general principles of the Contract Act are of prime importance and a knowledge thereof is essential both to the official and to the Contractors in order to understand, though not thoroughly, at least to the extent necessary, the nature of legal relationship that emerges between them and the consequences thereof. With a view to satisfy this requirement, without which this book, in the opinion of the Author, cannot be complete, a chapter is added dealing with the general principles of law relating to contracts. At the same time, the author would like to point out that the law relating to contracts is a highly developed technical affair and what is intended in this book is not to give a thorough treatment to the subject but only to bring about the essential aspects in order to provide a working knowledge both to the officials and to the Contractors and to help them avoid any costly pit-fall in their moves.
Law relating to Tenders is a part relating to Contracts:
The law relating to tenders is nothing but an off-shoot of the law relating to contracts itself. When a tender notice is published in the news paper and the Contractor submits his tender which is accepted by the Government it results in a contract. But this apparently simple process of a contract emerging through the tenders has again developed into a highly complicated branch of law relating to contracts- The law relating to tenders though a part of the law relating to contracts itself has been given a special treatment in this book not merely because it has made an independent growth by itself but essentially because the Government works are always executed by calling for tenders.
In recent times several questions relating to these tenders have been carried right upto the Supreme Court. The question whether a lowest tender can be rejected by Government has been the subject matter of litigation in various Courts.
Authors' Note to Sixth Edition 11 The earlier view has been that the Government have an absolute right to accept or reject the lowest tender (AIR 1974. Kerala 23). A somewhat similar view was taken by the Supreme Court also in certain subsequent decisions. But this view is no longer correct. InRamana vs. International Airport Authority, AIR 1979, S.C. 1628, the Supreme Court ruled that the public authority cannot exercise its discretion arbitrarily in the matter of giving contracts to a party at its own sweet will and pleasure. In view of this decision, the selection of a Contractor after tenders are received is no longer a matter of discretion. It has to be done keeping in view various aspects. Similarly, withdrawal of tenders, collusive tendering and various other aspects relating to tenders have been dealt, with in a separate chapter relating to the law of tenders.
As has already been pointed out Government contracts can no longer be regarded as a charity to be given to the Contractors in whom the Government or somebody in the Government are interested. Contractors belong to a profession which falls within the umbrage of Article.19 (1) (g) of the Constitution. In view of this, for the effective enjoyment of this Fundamental Right to profession it is necessary for the Government to observe the principles of equality enshrined in Article 14 strictly, in giving Government contracts, subject however, to certain conditions relating to efficiency and experience of the individual Contractors. This law relating to the equality of opportunity in the matter of Government contracts as grown in recent times indeed keeping the pace with the growth in the number of Government contracts itself. This subject has therefore been treated separately in a Chapter.
So far as the technical aspects are concerned, the Andra Pradesh Detailed Standard Specifications (popularly known asA.P.D.S.S.) is the authority which the Contractors have to invariably follow. They have no option. It is the master's prerogative to prescribe the designs, technical aspects and other details and it is the Contractor's duty to honestly observe these technical aspects in all their details. But so far as the law is concerned the Contract Act, the Constitution and other laws prevail and not the Departmental Codes or the A.P.D.S.S.
In respect of disputes that arise between the Contractors and the Government, a clause for arbitration is provided in the A.P.D.S.S. itself. Arbitration is another branch of law which has gained importance and in order to enable the Contractors and the Engineers to have a general idea of this law, a Chapter on Arbitration also has been added in the A.P.D.S.S.
The author has made every effort to cover every aspect relating to Government contracts and has a justifiable feeling that this Book serves the needs of the Government officials. Contractors and the Advocates equally well. Several executive instructions which have a bearing on the subject have also been added in this Book which will definitely contribute to its value as these instructions are not generally available either to the officials or to the Contractors readily.
12
A.P. PUBLIC WORKS DEPARTMENT CODEThe Andhra Pradesh Detailed Standard Specifications previously known as Madras Detailed Standard Specifications (M.D.S.S.), deals with the preliminary specifications and specifications for all types of works, river conservancy, road works, etc.
Since the M.D.S.S. became completely outmoded, the same has been repealed by the A.P.D.S.S., which has been designed afresh on the basis of the Indian Standard Specifications, The A.P.D.S.S contains Preliminary Specifications also and it may be pointed out here that these Preliminary Specifications are substantially the same as those contained in the M.D.S.S. In fact, these Preliminary Specifications were framed by the Madras State long time back when the Government works were few and far between during pre-independence days, when the law relating to the contractual relationship with the Government did not develop well. Now this branch of law has grown as a result of spurt in Government contracts and the consequential spurt in litigation too on various issues, which have been carried upto the Supreme Court. These matters have been discussed in various chapters in the earlier pages of A.P.D.S.S. under the heading "General Principles of Engineering Contracts" and they give a comprehensive picture of the law as it obtains today. As the Preliminary Specifications deal with the relationship between the Contractor and the Government and various other issues like the quality of materials to be used, progress and quality of work, etc., they have to be revised keeping in view the law declared by the Supreme Court and the various high Courts. It would be highly desirable if the Government attempts such a revision, in order to avoid litigation on settled points of law. The Andhra Pradesh Standard Schedule of Rates and Standard Data contain the Standard Schedule of Rates and Standard Data relating to buildings, water supply, plumbing, sanitary fittings, drains and sewerage including appurtenant works and roads and culverts.
The A.P.D.S.S. were originally published by Government of Madras in the year 1922 and ever since various editions thereof have been published. Governments of Andhra Pradesh have also adopted the same for their use and these codes along with A.P.D.S.S till continue to guide the Engineering Department and the Contractors.
It may also be pointed out incidentally that a Government Order issued by the Engineering Department, on any particular matter will apply to other Engineering Departments also, unless a different Government Order is issued on the same matter in respect of the other Department.
I have been indebted to Hon’ble the Chief Justice of Andhra Pradesh SriAllidi Kuppu Swami (Retired), for the valuable foreword His Lordship has given to this book. Coming as it does from a brilliant jewel of the judiciary; the foreword is a special benediction to this book. 1 considers it my fortune in having got the foreword from his Lordship, to whom I express my wholehearted thanks.
I am also deeply grateful to Sri G.V. Cchalapathi Rao, I.A.A.S., former Senior Deputy Accountant General of Andra Pradesh, Hyderabad, who is a reputed authority on Audit and Accounts for having given his valuable preface and suggestions for modifications to this book.
My friend SriD.Vignasacharyulu, Executive Engineer, Tirupathi Devasthanams, Tirupathi, has voluntarily associated himself with the revision of these Engineering Codes and has minutely gone through every page examining the contents, in the backdrop of his rich experience and engineering knowledge. I express my profound gratitude for his valuable suggestions, which have greatly contributed to the improvement of this edition.
Sri K.Satyanarayana Murthy, Deputy Executive Engineer, Central Designs Organisation, Govt. of Andhra Pradesh has voluntarily helped me in procuring the old Govt. executive instructions, which are rarely available. They are incorporated in the A. P. Public Works Department Code. I express my heartfelt thanks for his invaluable services.
This improved Edition, it is hoped, will be of great use to the learned Engineers, Administrators, Contractors, Hon’ble Courts, learned Advocates and all others who are concerned with Engineering Contracts. I hope this book will be received with the same warmth with which the earlier editions were received.
Padasa Rama Reddi Hyderabad
THE ANDRA PRADESH
PUBLIC WORKS DEPARTMENT CODE CONTENTS Part One
Para No. CHAPTER I - ESTABLISHMENT AND ORGANISATION OF THE DEPARTMENT
A. Introductory 1
B. Organization and Functions of the Public Works Department 2-4
C. Recruitment of Officers, Scales of Pay, Allowances, Advances, Leave, Etc- 5
D.Duties of Officers of the Public Works Department— I. Chief Engineer 6-12 II.Superintending Engineer 13-23 III. Superintendent of Works 24
IV, Executive Engineer - 25-48 V. Sub-divisional Officer 49
VI. Divisional Accountant 50
E. Compensation for Loss of Property 51
F. Service under Zilla Parishads, Etc. 52-53 G. Employment of Temporary and Workcharged Establishment— I. Temporary Establishment 54-57 II. Work-Charged Establishment 58-59 III. Miscellaneous Rules relating 10 Workcharged Establishment 60-62 H. Police and Other Guards 63-64 L Medical Establishment— I. General 6566
II.Pay and Allowances of Medical Establishment 67
III. Transfer of Civil Assistant Surgeons 68
IV. Leave, Retirement and Resignations of Civil Assistant Surgeons 69
V.Removal of Civil Assistant Surgeons 70 J. Miscellaneous Rules—
I.Personal
II.Publication of Rules and Notice III. Anonymous Communications IV. Procedure in regard to Law Suits V. Stationery and Forms
71-73 74 75 76-77 78-83
VI. Destruction of Official Records
VII. Recording of Plans and Drawings VIII. General Rules of Office Procedure IX. Periodical Returns
CHAPTER- II WORKS
A. Classification of the Operations of the Public Works Department 88-94 B. Works Entrusted to Departments Other than the Public Works Department—
I- Forest Department 95 II, Excise Department 96 III. Petty Construction and Repairs 97 IV. Public Works executed by Civil Officers acting as
Public Works Disbursers 98 C. Administrative Approval and Technical Sanction 99-103 D. Demands by Civii Officers—
I, General 104 II. Petty Original Works costing Rs. 2,500/- or less 108 III. Procedure in regard to Original Works costing more
Than Rs. 2,500/- 109 IV. Procedure in regard to Repairs 110 V. Limitation of Sanction 111 E. Preparation of Estimates—
I. General 112-121 II. Original Works—
(a) Civil Buildings 122-125
(b) Roads 126-130 (c) Town-Supply Project 131-132 III. Repairs—
(a) General 133-146 (b) Lump-sum Repairs Estimates 147 (c) Special Repairs 148 IV. Roads 149 F. Contracts—
I. Methods of Execution of Works 150 II. Contract Documents and Enforcement 151-153 III. Tenders 154-156 Note:—the latest orders of the Government are printed under the Chapter 'Tenders' in Part II of this book,
IV. Forms of security for performance of contracts 157 Para No.
84 85 86 87
Contents 17 Para No.
n. Fixtures and furniture—
(a) Fixtures 229 (b) Furniture 230-233 III. Purchases, Sale and Transfer of Government Buildings—
(a) Purchase of Buildings 234 (b) Sale and Dismantlement of Buildings 238 (c) Transfer of Buildings 239 IV. Hire of Office Accommodation for Officers of the
Public Works Department 240-242;
V. Renting of Buildings 243-248 VI. Custody of vacant Government Buildings 249 VII- Taxes 250-251 VIII. Remission of Municipal Tax for vacant Buildings
and for Buildings wholly or partly demolished 252
VIII-A- Taxes on New Buildings 253 IX. Sanitary and Water-Supply Installation 254 X. Electrical and Sanitary Works . 255-256 XI. Buildings of Historical Interest 257-258 XII. Use of Government Buildings by Auxiliary Forces 259 XIII- Inspection of Public Buildings 260 XIV. Registers and Plans of Buildings—
(a) Register of Buildings 261 (b) Plans of Buildings 262 B. Residences for Government Officials 263 C. Construction, Acquisition or Leasing of Residences for Government Officials—
I. General 264-267 II. Classification of Residential Buildings 268-269 D. Miscellaneous 270-282 E. Upkeep of the compounds attached to public buildings 283-284 F. Inspection Bungalows 285 G. Ryots' Sheds 288 H. Hostels 289
CHAPTER IV -
MISCELLANEOUS RULES REGARDING OFFICE W
ORKS, EXCLUDING ACCOUNTS PROCEDUR
A. A. Initial Records of Accounts— I. Muster Rolls
II. Measurement Books
B. Custody of Cash-1, General
II. Precautions to be observed for cashing or remitting of Government money from one Officer to another
C.
General Security Deposits (Subordinates)
General Acquisition of Stores (a) Purchase of Stores (b) Indents
(c) Purchase from Government Workshops (d) Manufacture Reserve of Stock Stock-taking Famine Tools Disposal of Stores—
(a) Loss of Stores
(b) Sale of Stores Hire of Tools and Plant Mathematical Instruments Insurance of Government Property
Departmental Revenue— I. Sale of usufruct of trees, etc. II. Rents of buildings and lands III. Navigation Revenue
IV. Rents and Freights of Boats and other Floating Plant V. Public Works Department Toll-Gates
Miscellaneous—
I. Maintenance of Ferry Boats
II. Bridge over Irrigation Canals and Channels III. Supply of Medicines
IV. Store KeepersG. Rules for Divisional Workshops H. Transfers of Charges—
I. General
II, Executive Engineers and Sub-divisional Officers
III. Other Officers
Para No .298 299 300-302 303 304-306 307-312 313-321 322 323 324 325-327 328 329-330 331-339 340-341 342 343 344-346 347 348 349 350 351 352 353 354 355-357 Cashiers — I. II. Stores— I. II. D. III. IV. V. VI. VII. VIII. IX. E. F.
Para No. CHAPTER V -
SPECIAL RULES FOR IRRIGATION, NAVIGATION. EMBANKMENT AND DRAINAGE WORKS
A. Introductory
B. Works For which capital and revenue accounts are kept— I. Production and Unproductive Works - Definitions II. Conditions relating to Productive Works
III. Unproductive Works IV. Classification
V. Principles for determining what expenditure is chargeable to Capital and what to Revenue
IV. When Capital and Revenue Accounts should be kept C. Works for which only revenue accounts are kept
D. Works for which neither capital nor revenue accounts are kept E. Minor irrigation works irrigation less than 200 acres
F. Investigation of New Irrigation Schemes G. Debit of expenditure on investigations H. Preparation of projects - irrigation works—
I. General
II. Particular instructions as regard Storage Projects m. Irrigation Projects affecting Indian Sites
IV. Embankment V. Project Estimates VI. Sanction to Projects
VII. Closure of Construction Estimate VIII. Completion Reports
IX. Capital expenditure after closure of construction estimate before submission of completion report
X. Expenditure after the approval of completion report
XI. Rules governing the submission of estimates for and the construction of Irrigation Works, the cost of which exceeds the powers of sanction of State Government
CHAPTER VI - POWERS OF SANCTION A. Powers of Government—
I. Fundamental Conditions II. Reports of probable excesses III. Revised State Expenditure IV. Transferred Expenditure V. Famine Relief Works VI. Powers of Re-appropriation
367-369 370-372 373 374 375-377 378-379 380-381 382 383 384 385-388 389 390-392 393 394 395 396 397-398 399-400 401-402 403 404-105 406 407-409
20 A.P. PUBLIC WORKS DEPARTMENT CODE
Para No.
B. Powers of Chief Engineer 415--4I6 C. Powers of Superintending Engineer—
I. Roads and Buildings— A. Original Works
B. Repairs C. Tools and PlanI II. Irrigation Works
III. Photographic a! Charges IV. Contracts
V. Stores
VI. Powers of Re-appropriation VII. Miscellaneous Powers D. Power of Executive Engineers—
I, Roads and Buildings— A. Original Works B. B. Repairs — C. Tools and Plant
II. Irrigation Works III. Contracts IV. Stores
V. Powers of Re-appropriation VI. Miscellaneous Powers
E- Electrical Engineer's powers of sanction 435 F. Powers of Sub-Divisional Officers 436
G; Powers of Assistant Superintendent, Public Works Workshops, Hyderabad, Seethanagaram and the Junior Superintendent incharge of the workshops at
Dowlaiswaram 437
H. Powers of Civil Officers—
I. Accord Administrative approval— A. Original works other than Residential Buildings
and electrical works 438 B. Residential Buildings 439-441 C. Electrical Works 442 D. Powers of the Military Secretary to His Excellency
417 418 418-A-119 420 421 422 423 424 425-427 428 429 429-A 430 431 432 433 434
Contents 21
APPENDICES Appendix Subject Page No. No. I Agency Transaction - Central Works 226 I-A Rules for the Preparation of Estimates for Military Defence Works carried out through the agency of the Public Works Department 241
II Contracts and Agreements involving Liabilities on the part Of the State 243
III Statement showing the different classes of Deeds, Contracis and other instruments which may be executed by the Public Works Department and the authorities empowered to execute them 246 IV [Deleted] V Instructions regarding the Testing of Stores Purchased in India 251
VI Rules for the occupation of Inspection Bungalows 252
VII Agreement for Hiring Government Tools and Plant 261
VIII Agreement for Deposit Works (Irrigation) 263
IX [Deleted] X Sale Notice for Lease of Grass and Usufruct of Trees, etc. 264
XI Procedure to be followed in the case of Emergent Works 284
XII Sanitation of Camps and Mazdoors lines, measures to be adopted for preserving the health of the workers 286
XIII Form of Agreement for Adoption in cases in which Government Buildings are leased out to private individuals 294
XIII-A Form of Agreement for adoption in cases in which Buildings belonging to Private Parties or Local bodies are leased by Government for occupation by (heir Officers or Offices 296
XIII-B Form of order of grant of all kinds of Government lands in charge of the Public Works Department for temporary occupation for agricultural purposes 298
XID-C Form of Order of Grant of all kinds of Government Lands in charge of the Public Works Department for Temporary Occupation for Non-Agricultural purposes 302
XIV [Not Printed] XV Destruction of Records 306 XI [Omitted]
XVII Rules Regulating the Payment of Bonus to Contractors XVIII [Deleted}
XIX Rules regarding the relation of Public Works Officers to Collectors of Districts and other Local Heads of Departments
XX Rules for the Construction and Maintenance of Zilla Parishad and Panchayat Samithis and Municipal Roads on Canal and Channel banks
XXI Ordinary Fire Rules for Government Buildings (Non-Residential) XXH Standard Scale of Electrical Fittings for Court Houses, etc.
XXIII Standard Scale of Electrical Fittings for Government Residences XXIV Instructions
Part Two
Executive Instructions
Section No.
Subjec page. No .
1. Arbitration Awards 344
2. Rules relating to Registration of Contractors 351
3. Blacklisting of Contractors 366
4. Advances to Contractors 366
5. Procedure for fixation of Hire Charges 368
6. Authority to declare Machinery as Surplus - Principles stated 370 7. Purchase of Materials and Machinery - Forms of Purchase Order 379
8. Training of Junior Engineers and Supervisors 390
9. Sales Tax and Income Tax Clearance Certificates 408
10. Delegation of Powers 410
11. Tenders 447
12. Hiring of Departmental Machinery 500
13. Irrigation Projects - Criteria for sanction 503
14. Tools & Plant 503
15. Rules relating to Purchase of Machinery & Stores 505
16. Award of Works on Nomination 509
17. Labour Importation 511
18. Administrative Approval and Technical Sanction 515
19. Deposits and Securities for Performance of Contracts 517
20. Splitting of Works in Judicious manner 541
21. Supply of materials to Contractors 542
22. Open Classification System - Trial Trench or Cross Thandoo System 544
23. Maintenance of Roads 545
24. Fixation of Rates for Supplemental Items and New Items of Work 556
25. Wastage of Steel - Taking Back by Government 564
26. Measurement of Earth Work • 565
27. National Highways 567
28. Sanction of Staff for Maintenance of Works - Yardsticks of Workload 605
29. Seignorage Charges 606
30. Minimum number of Check Measurements 607
31. Agreement - Levy of Stamp Duty 610
24 A.P. PUBLIC WORKS DEPARTMENT CODE
33. Estimate Amount and Tender Percentage - Rounding of Figures 618
34. Maintenance of Machinery - Estimates 619
35. Engineering Degree - A.M.I.E. 622
36. Water Regulation Rules Pertaining to Irrigation in Godavari Deltas 622 37. Register for Component Works, Bridges & for Lands Acquired by PWD 631
38. Supplemental Agreements - Who has lo accept 637
39. Piecework Agreements - Scope of 641
40. Amount to be withheld at payment of final Bill 645
41. Employment of Technical persons by Contractors 646
42. Entering into K2 agreements pending Acceptance of LS Agreements 647 43. Ambiguity in Agreement Clauses - Clarity in expression 648 44. Agricultural Market Committees - Execution of Works 648 45. Delegation of enhanced Powers of Chief Engineer of Public Health
and
Municipal Engineering and to his Subordinates 653
RELATING TO MUNICIPALITIES
46. Remissions to Contractors and Lessees 657
47. Check Measurement of Works Rules, 1972 658
48. Municipalities (Tender) Rules, 1967 660
49. Municipalities (Municipal Works) Rules, 1967 669
50. Municipalities (Registration of Contractors) Rules, 1978 680 51. Rules relating to Construction etc. of Bridges, Culverts, etc. 683 52. Municipal Corporation of Hyderabad Tender Rules, 1970 684 RELATING TO GRAM PANCHAYATS/MANDALS/ZILLA PARISHADS
53. Streamlining the Tendering Procedure - Panchayat Raj Department 692
54. Formation of Ayacutdar Committees 695
55. Estimates of Gram Panchayat Works 696
56. Civil Works in Gram Panchayals - Administrative Sanction 697 57. Technical Sanction Powers - Panchayat Raj Engineers 698
58. Gram Panchayat Works - Tender Costs 701
59. Invitation and Acceptance of Tenders - MPPs & ZPPs 701 60. Powers of sanctioning works and schemes undertaken by MPP 715 '61. Rules relating to the Construction of Bridges, Culverts, Drains, etc. 718
MISCELLANEOUS
62. Guidelines on erection of Statues on roads 719
63. e-PROCUREMENT 721
64. e-PROCUREMENT 723
65. e-PROCUREMENT 728
66. Registration of Contractors and Tender Rules - Amendments 729
Part I
THE ANDHRA PRADESH
PUBLIC WORKS DEPARTMENT CODE 25
CHAPTER 1
Establishment and Organisation of the Department A - INTRODUCTORY
1. Tilis Code is intended to define the scope of the administrative and executive functions of the officers of the Irrigation, Drainage, Roads and Buildings, Public Health & Panchayat Raj Engineering Departments. It does not deal with questions of pension or leave, nor with the detailed procedure to be followed in connection with the Public Works Department Accounts, The Rules contained in the Fundamental Rules and Subsidiary Rules thereto, and the Pension Rules (including Wound and Injury Pension Rules in ihe Civil Service Regulations) are applicable lo the Public Works Department. Rules in the A.P. Financial and Accounts Code, relating to classes of transactions which occur in the Public Works Department as well as in Civil Departments are binding upon the Public Works Department except in so far as they may be overridden by express provisions in this Code or in the A.P. Public Works Accounts Code, The detailed procedure to be adopted in accounting of transactions authorised by this Code is laid down in the A.P. Public Works Accounts Code.
B - ORGANISATION AND FUNCTIONS OF THE PUBLIC WORKS DEPARTMENT
2. Since independence and with the launching of plans, public expenditure have been mounting on a scale which has few parallels in the whole world. Government is increasingly assuming new functions and undertaking a wide variety of activities designed to respond to emerging social and economic needs. The phenomenal increase in Government activities will be evident from the fact that the Central and Slate budgets which were a mere Rs. 900 crores in 1950-51 are now well over Rs. 11,000 crores. According to increased funclions of Public Works are broadly divided into Irrigation and Power, Roads and Buildings, Public Health, Panchayal Raj Engineering and Electricity Department.
Each Department is headed by a Minister and the Executive Head of the Department is the Chief Engineer. The functions of the various departments mainly include construction of minor, medium and multipurpose river projects, construction and maintenance of non-residential and residential buildings and roads and bridges, public health, sanitation and water supply, rural development, constniciion of power projects and supply of power and execution of works on behalf of Central Government.
3. [Omitted]
4. Besides the functions described above, the Public Works Departments has as the agent of the Government of India, to execute public works on behalf of the Central Government debilable to Central Revenue, See Appendix I.
26 A.P. PUBLIC WORKS DEPARTMENT CODE
C - RECRUITMENT OF OFFICERS, SCALES OF PAY, ALLOWANCES, ADVANCES, LEAVE, ETC.
5. The Rules relating 10 Recniilnicnl of Officers and Scales of Pay and Allowances admissible to them are contained in Manual of Appointments and Allowances of the Gazetted Officers. The Rules governing the Grant of Advances of various kinds are contained in A.P. Financial Code. Vol. I. The Leave Rules are contained in the Fundamental Rules and Subsidiary Rules thereunder,
The President of India has in exercise of powers conferred by clauses I and II of Article 371-D of the Constitution of India made the A.P, Public Employment (Organization of Local Cadres and Regulation of Direct Recruitment) Order, 1975, providing among other things, for the organization of Local Cadres in respect of posts under the Government of Andhra Pradesh for Ihe allotment of persons holding such posts to the local cadre to be so organized.
The above order has come into force on 18—10-1975 and applies to the whole of the Stale of Andhra Pradesh.
The entire Slate is divided into seven zones. The cadre uplo Assistant Engineer is a Zonal cadre and the cadres from Executive Engineer is a State cadre.
D - DUTIES OF OFFICERS OF THE PUBLIC WORKS DEPARTMENT 1. Chief Engineer
6. There are several Chief Engineers in Irrigation Department; Chief Engineer, General and Major Irrigation ; Chief Engineer, Medium Irrigation ; Chief Engineer, Minor irrigation ; Chief Engineer, Nagariuna Sagar Right Canals ; Chief Engineer, Nagarjuna Sagar Left Canals; Chief Engineer, Pochampad Project; Chief Engineer, Srisailam Project, etc.
There are two Chief Engineers in Roads and Buildings Department. Chief Engineer, Roads and Buildings (Administration), and Chief Engineer, National Highways.
Chief Engineer, Roads and Buildings is responsible for execution of works on Slate Highways, residential and non-residential buildings, quality control and administration of the entire department. Chief Engineer, National Highways is responsible for execution of works on National Highways and all Central sponsored schemes.
Each Chief Engineer is a responsible professional adviser to Government on all matters relating to his branch,7. It is the duly of the Chief Engineer (General) and Chief Engineer, Roads and Buildings (Administration) to recommend to the Slate Government removals, transfers and postings of Superintending and Executive Engineers- They are empowered to transfer Asst, Engineers from one circle of superintendence to another. Superintending Engineer in Irrigation and Power Departments are empowered to transfer Asst. Engineers from one division to another within the circle.
The Dr- Chief Engineer. Roads and Buildings and Administration is empowered to appoint Junior Engineers and Supervisors, to promote to the category of Assistant Engineers and also promotion to the category of Supervisors from the Category of Draughtsmen,
The Chief Engineer, Incharge of Administration has powers to make temporary transfers of subordinates in special cases between the services of executive, lower
Para 14] Establishment and Organisation 27
Subordinates and draughtsmen and to grant them officiating pay in such cases. Permanent transfers from one service to other should not be made without obtaining the prior sanction of Government.
8. The Chief Engineer will exercise a concurrent control, with the Audil Officer, over the duties of the Officers of the department in connection with the mainlenance of accounts; will give all legitimate support to the Audit Officer is enforcing strict attention to the regulations concerning the disbursement of money, the custody of stores and the submission of accounts. He will have no authority over the Audit Officer in regard to audit matters, bul will have a claim on him for assistance and advice in matters relating to accounts and finance. At the same time ihe Chief Engineer should arrange thai the Audit Officer is kepi fully cognizani of all proceedings and proposals, to enable the latter to fulfill his functions.
9. The Chief" Engineer wilt prepare, annually, the portion of the budget estimates relating to the works under his control, and as soon as possible after the close of each year, prepare a report of tlie progress made during thai period on tlie public works under his charge, giving a brief but clear account of the operations of the department. The general supervision and the control of the assessment of such irrigation and navigation revenue as are collected in the Public Works Department will rest with the Chief Engineer, who should frame the necessary estimates and watch the progress of realizations during the year.
10. It will be ihe duty of tlie Chief Engineer to see that the budget allotments of the year are fully expended, in so far as is consistent with general economy. He will be responsible for ensuring that the money which is not likely to be needed during tlie year is promptly
surrendered, so as to allow of its appropriation for other purposes by die proper authority. (See Chapter V of the A.P. Public Works Accounts Code)
11. When any military works are placed under the administration of the Public Works Department, questions relating to military details will be referred by the Chief Engineer to the General Officers. Commanding Divisions or Brigadies. A Chief Engineer may correspond direct with the heads of departments on all matters relating to details of buildings or works appertaining to those departments.
12. Each Chief Engineer is responsible for all important structural designs and controls the Central Designing Offices managed by the Consulting Architects, the Sanitary Engineer and the Technical Section. Responsibility for the technical features of all designs rests with the Office of their origin.
II. Superintending Engineer
13. The administrative unit of the department is the circle, in charge of a Superintending Engineer, who is responsible to the Chief Engineer for the administration and general professional control of public works in charge of officers of the department within his circle.
14. It is the duty of the Superintending Engineer to inspect the important works in his circle, to satisfy himself that the system of management is efficient and economical, that regulations, works, stock and accounts are strictly observed, and that the executive and administrative work of the circle is satisfactorily performed.
Whenever large construction work is sanctioned in a circle for which no special staff is allowed, the Superintending Engineer may, with view to avoid delay, detach one or two subordinates from within his circle for some definite period and put them to the work in
28 A.P. PUBLIC WORKS DEPARTMENT CODE
Question, in other words, here should be some elasticity in the sectional and sub-divisional charges and the Superintending Engineer should nol hesitate to call upon the service of one or two officers under him for such special work. They should freely resort to these methods in order to accelerate construction work.
15. It will be his duty to watch and control the rates paid for work and he may require an Executive Engineer, to report to him such details of expenditure as he may desire.
16. It is his duty to satisfy himself that the staff employed is actually necessary and adequate, and that the Divisional and Sub-divisional Officers attend personally to ihcir primary accounts. He will inspect each Divisional Office once a year and report thereon to the Chief Engineer.
17. The Audit Officer and Superintending Engineer should assist each other in rendering the management of departmental accounts as perfect as possible. To this end, during his inspections of divisional offices, the Superintending Engineer will examine the divisional registers and other accounts and measurement books, the mode of preparation of estimates, contractors' accounts and agreements, the system of recording plans and papers and office work generally. He is expected to communicate freely and personally with Executive Engineers and to advise them in the performance of their duties.
18. Superintending Engineers are empowered to transfer and post Assistant Engineers and Subordinate Engineers within their circles. The Chief Engineer. Roads and Buildings (Administration) is empowered to transfer Asst. Engineers from one circle to another and within the circle, and the Superintending Engineer has no power 10 transfers an Asst. Engineer. In the case of office and petty establishments borne on divisional scales, it should be seen lliat these scales are not exceeded without proper authority. It will also be their duly to recommend removals and transfers of Executive Engineers, Assistant Engineers and Subordinate Engineers from their own circles.
19. All reports on Engineers and Subordinate establishments will be noted on by the Superintending Engineer before submission to the Chief Engineer.
He will bring 10 the notice of the Chief Engineer cases of incompetence or disqualification for public duties. In like manner he will bring prominently forward all instances of extraordinary zeal and ability-He will also have power to appoint, dismiss and control the lower subordinates, the drawing and the ministerial staff of the circle, the inferior servants of his office, and the work charged establishments on scales of pay where the maximum does not exceed Rs. 320, per mensum provided for in sanctioned estimates. Appeals will lie from any order of punishment passed by a Superintending Engineer to the Chief Engineer-
The Government ordered that the monetary limits in Paras 19, 41 and 59 of this Code refer to basic pay only. (G.O.Ms, No. 289. P.W.D.. dated 14-3-19S9) 20. The Superintending Engineer should generally prepare designs and save detailed plans and estimates prepared in his office for all original works improvements likely to cost more than Rs. 1, 00,000. In the case of estimates for improvements to existing structures amounting to over Rs.!, 00,000 where the Superintending Engineer could not undertake the preparation of estimates without being supplied by the Executive Engineer with an amount of data which would make it more convenient if the latter himself prepared [he plans and estimates in question, the Executive Engineer should prepare them- The
Para 28] Establishment and Organisation 29
Superintending Engineer will be responsible for the engineering features of all designs prepared by him. His Personal Assistant will be responsible for the calculations and for the accuracy of the rates,
When submitting to the Chief Engineer any report, design or estimate he will invariably stale his own opinion and recommendations.
21. The Superintending Engineer should generally supervise and control the correct assessment and realization of such revenue as is assessed or collected in the Public Works Department ~ vide Paragraph 254, A.P. Public Works Accounts Code,
22. A Superintending Engineer is authorised to correspond direct with any of the local authorities, civil or military, within his circle. He will address General Officers, Commanding Divisions or Brigadiers through their Staff Officers and all other officers direct.
23. Under the Rules framed under the District Municipalities Act the Superintending Engineers have statutory powers to inspect municipal works other than road works in their respective jurisdiction. No additional emoluments may be received for these duties. 111. Superintendent of Works
24. For any particular work or series of works, to large to form a single executive charge, but requiring the entire energies of an Engineer for their efficient supervision, a Superintendent of Works (with Executive Engineers under him) may be appointed. A Superintendent of Works will exercise the powers laid down for Superintending Engineers.
IV. Executive Engineer
25. The executive unit of the department is the division, in charge of an Executive Engineer, who is responsible to the Superintending Engineer for the execution and management of all works within his division.
26. An Executive Engineer can receive positive orders only from his own departmental superiors, the head of the administration, or other civil officers duly authorised, except in the case of works considered urgent by an Officer commanding a station, who can. in the circumstances explained in Anny Regulations, India, issue an order to the Executive Engineer for the execution of the work.
27. The Executive Engineer is responsible that proper measures are taken to preserve all the buildings and works in his division, and to prevent encroachment on Government lands in his charge. He must keep accurate plans of all Camonmem or other Government lands borne on the Public Works Department registers and ensure that his subordinates are acquainted with the boundaries.
28. The Executive Engineer should insist on periodical inspections of all vacant lands in charge (i.e., lands which were acquired or set apart for particular objects and which are still unoccupied, the particular objects not having been fulfilled and lands appertaining to Government Buildings which are not enclosed by compound walls or fences) being made by his subordinates in proper time with a view 10 prevent encroachment thereon. So far as lands pertaining to Public Works Department, channels, canals, drains, tanks, tank-beds, road beams and to other P.W.D., irrigation and road works are concerned, encroachments thereon will be guarded against by the subordinates of the Revenue Department.
All lands should be demarcated, wherever it has nol been done, and this work should be carried out by the subordinates of the P.W.D- in consultation with the Officers of the Revenue Department.
29. Every Executive Engineer should immediately report to the Chief Engineer through the Siiperimending Engineer and the Collector of [lie district, any serious loss of immovable property, caused by any accident or unusual occurrence as required by Paragraph 72-A of the A.P. Financial Code, Vol. I - vide also Paragraphs 192-194. 30. Executive Engineers may transfer upper or lower subordinates (other than sub-divisional officer) from one station lo another within their respective divisions without reference to superior authority. The transfers will be reported in the ordinary course to the Superintending Engineer.
31. An Executive Engineer is prohibited from commencing any work or expending any public funds, without the sanction of competent authority or from making any other than trifling deviations from sanctioned designs in the course of execution, except in case of emergency.
32. Immediately on a work being finished, it will be the duty of the Executive Engineer to close the accounts of it and to prepare the completion report if required by tile Rules in Paragraph 216.
33. The Executive Engineer will submit his accounts punctually to the Audit Office under the rules in force and will exercise efficien! control over his Divisional Accountanl. The Executive Engineer is responsible for the correctness of the original record of cash and stores, receipts and expenditure and for the submission of complete vouchers- The Divisional Accountant is responsible for the compilation of the accounts from the data supplied to him-
34. The Executive Engineer is responsible that the accounts of Ins division are not allowed to fall Into arrears, but if arrears or confusion arises which in his opinion cannot be ckared without the assistance of the Accountn'il-General, he should at once apply for such assistance.
35. • The Executive Engineer has a right to seek the advice of ihe Accountanl-General in all matters connecled widi the accounts of his division or the application of Financial Rules and Orders concerning which there may be any doubt- It will usually be desirable, however, thai he should drsi obtain Ihe advice of the Divisional Accountant who is specially trained for this duty, and this should be done in writing in all cases of importance.
36. The Executive Engineer is primarily responsible for reporting without delay, supponcd, if necessary, by a workslip, (he probability of any excess over estimates, all important liabilities not brought to account being noted and for the prompt revision of estimates when necessary.
Note 1:-The Executive Engineer need not submit worksllps In cases in which he has power to pass finally excesses over estimates but should sanction worksllps and keep them on record-
Nole 2 r-WorkslipS and agreements after completion are purposeless.
Note 3 -The provisions of the above Paragraph will be relaxed in ihe case of the famine relief works, but this does not relieve officers from the responsibility of obtaining the necessary sanction to a revised estimate and additional appropriation as soon as they can foresee how far an estimate is likely to be exceeded.
Para 45] Establishment and Organisation 31
37. The Executive Engineer is responsible for ihe detailed assessment of such revenue as is collected through the P.W.D. within his division, and will maintain such records and accounts for the purpose as may be prescribed - vide Chapter IX, A-P-P.W, Accounts Code.
38. The Executive Engineer is responsible that the surveying and mathematically instruments in his division are properly cared, and will report on their condition to ihe Super in ten ding Engineer at the end of each working season. Any injury to the instruments due to neglect or carelessness should be made good at the expense of the officer or subordinate responsible for ihe damage,
39. The Executive Engineer is responsible for the purchase (subject to the provisions of (he Store Rules - Appendix 15 to the A.P. Fin. Code, Vol. II) manufacture, care and disposal of all stores in, or required for, his division - A.P-P.W.A. Code, Paragraphs 177 and 178.
40. The Executive Engineer may dispose of temporary building or structures required for and charged lo works - vide Paragraph 236.
41. The Executive Engineer will appoint or dismiss and generally control all the inferior and petty establishments authorised for his division, and The work-charged establishments on Rs. 160 and below per mensum provided for in sanctioned estimates, (G.O-Ms. No. 88, P. & D, dated 1-2-1975)
He may fill up acting and temporary vacancies of clerks in the last grade and of tracers in his division and grant leave (other than special disability leave) to temporary, acting and permanent clerks, tracers and draughtsmen. He should, however, report the appointments made and the leave granted to the Superintending Engineer immediately. Appeals will lie from any order of punishment passed by an Executive Engineer to the Superintending Engineer.
42. It will be the duty of the Executive Engineer to furnish Treasury and Sub-treasury Officers after due inspection with the certificate prescribed m Art, 2(b) of the Resource Manual, as to security of strong rooms -used or proposed lo be used for the storage of coin.
43. The Executive Engineer will be required to inspect report on and suggest measures for the protection of historical monuments or buildings of architectural interest, which appears likely lo fall into decay.
In the case of monuments, which have been declared "Protected" under the Ancient Monuments Preservation Act of 1904 or buildings under the care of the Archaeological Department Hie Executive Engineer should arrange in consultation with the Superintendent, Archaeological Survey, for a joint inspection, when the former is specially called upon by the latter to decide upon any important repairs that may be required. The cost of such inspection will be borne by the Central Government.
44. The Executive Engineer is the ex-officio the professional adviser of all departments of Government and local bodies within the limits of his charge; and it will be Incumbent on him lo see that no undue formalities are allowed to interfere with ihe performance of this
37. The Executive Engineer is responsible for ihe detailed assessment of such revenue as is collected through the P.W.D. within his division, and wili maintain such records and accounts for the purpose as may be prescribed - vide Chapter IX, A-P-P.W, Accounts Code.
38. The Executive Engineer is responsible that the surveying and mathematically instruments in his division are properly cared, and will report on their condition to ihe Super in ten ding Engineer at the end of each working season. Any injury to the instruments due to negfeci or carelessness should be made good at the expense of the officer or subordinate responsible for ihe damage,
39. The Executive Engineer is responsible for the purchase (subject to the provisions of (he Store Rules - Appendix 15 to the A.P. Fin. Code, Vol. II) manufacture, care and disposal of all stores in, or required for, his division - A.P-P.W.A. Code, Paragraphs 177 and 178.
40. The Executive Engineer may dispose of temporary building or structures required for and charged lo works - vide Paragraph 236.
41. The Executive Engineer will appoint or dismiss and generally control all the inferior and petty establishments authorised for his division, and The work-charged establishments on Rs. 160 and below per mensum provided for in sanctioned estimates, (G.O-Ms. No. 88, P. & D, dated 1-2-1975)
He may fill up acting and temporary vacancies of clerks in the last grade and of tracers in his division and grant leave (other lhan special disability leave) to temporary, acting and permanent clerks, tracers and draughtsmen. He should, however, report the appointments made and the leave granted to the Superintending Engineer immediately. Appeals will lie from any order of punishment passed by an Executive Engineer to the Superintending Engineer.
42. It will be the duty of the Executive Engineer to furnish Treasury and Sub-treasury Officers after due inspection with the certificate prescribed m Art, 2(b) of the Resource Manual, as to security of strong rooms -used or proposed lo be used for the siorage of coin.
43. The Executive Engineer will be required to inspect, report on and suggest measures for the protection of historical monuments or buildings of architectural interest, wlilch appears likely lo fall into decay.
In the case of monuments, which have been declared "Protected" under the Ancient Monuments Preservation Act of 1904 or buildings under the care of the Archaeological Department Hie Executive Engineer should arrange in consultation with the Superintendent, Archaeological Survey, for a joint inspection, when the former is specially called upon by the latter to decide upon any importani repairs that may be required. The cost of such inspection will be borne by the Central Government.
44. The Executive Engineer is the ex-officio the professional adviser of all departments of Government and local bodies wilhin the limits of his charge; and it will be Incumbent on him lo see that no undue formalities are allowed to interfere with ihe performance of this duty.
45. The Executive Engineer is responsible for the engineering features of designs and the rate in estimates prepared or sanctioned by him.
Para 56] Establishment and Organisation 33
53. Officers wholly employed OD Local Fund Works which are carried out under the orders of the Chief Engineer, and those required to work, in connection with Local Fund Works in addition to their regular duties, when the latter is not detrimental to tlie public service, will be wholly subject to the Departmental Rules. No such officer may receive any additional emoluments in connection with Local Fund Works except as provided m Fundamental Rule 47.
G - EMPLOYMENT OF TEMPORARY AND WORK-CHARGED ESTABLISHMENT
1. Temporary Establishment
54. In order to meet the demand for extra supervision arising from time to time, as well as to provide for the contraction as well as the expansion of staff as the volume of work diminishes, or increases, the permanent establishment may be supplemented by temporary establishments to the necessary extent. Temporary establishment will include such non-permanent establishment, no matter under what lilies employed, as entertained for the general purposes of a division or sub-division or for the purpose of the general supervision as distinct from the actual execution of a work or works. The specific sanction of Government is necessary for the creation of temporary appointments as distinct from work-charged establishment, except as provided in Paragraph 55.
55. (a) Temporary establishments engaged to provide for the normal work of the department, i.e., in temporary territorial divisions or sub-divisions :—These may be regarded as quasi-permanent and integral parts of the territorial organizations and will be sanctioned on that basis. Provision will be made for them in the budget and it will not then be necessary to obtain renewal of sanction every year-
(b) Temporary establishments employed on the investigation and execution of projects and works with which the territorial organisations are unable to cope :—Standing sanction should be obtained for these for the period required for their completion. Fresh sanction will not be lequired except for alterations in the sanctioned scale or for extensions of the sanctioned period.
(c) Establishment of a purely temporary nature required fur short periods:— The prior sanction of Government should be obtained except where they are required to meet sudden emergencies such as floods, cyclone, etc. In such emergencies the Chief Engineers, Superintending Engineers or Executive Engineers are empowered to entertain in anticipation of sanction subordinate officers and petty establishments on the minimum rates of pay. The Executive Engineers or Superintending Engineers should report at once to their immediate superior authority what has been found necessary, and regular proposals for the establishments so employed should be submitted by the Chief Engineer to Government for sanction within a month,
56. Superintending and Executive Engineers may sanction within the budget provision out of contingent allotments the following temporary establishments for offices under their control:-
Watchmen, gardeners, lascars and conservancy staff on a pay as fixed by the Collector the actual pay being carefully determined by local circumstances.
(Vote 1 :-A]1 persons engaged on temporary establishment must be required to sign the declaration indicated in Paragraph 57. Petty establishments and establishments whose
