Th e online application can be completed by individu-als applying for a General or Provisional Certifi cate of Registration with the College of Occupational Th erapists of Ontario (the College). Th is includes recent graduates, internationally educated occupational therapists, oc-cupational therapists coming from other jurisdictions, and those who are re-registering aft er being inactive for a period. If you are applying for a Temporary Certifi cate of Registration, please contact the College directly at [email protected].
Th e practise of occupational therapy includes direct service, education, consultation, research, administra-tion and/or sales. Registraadministra-tion with the College qualifi es occupational therapists to use the title “Occupational Th erapist” or “O.T.”, and use the designation “OT Reg. (Ont.)”. Registration indicates to the public that their occu-pational therapist has met entry-to-practice requirements, and meets the College’s standards of practice and quality assurance requirements. In addition, it provides the public with a means of recourse, should they receive occupational therapy treatment they feel does not meet professional standards.
To become registered with the College, you must complete the online application and submit the appropriate fees and documentation. Th e online application can be submitted prior to having met all requirements, however, a certifi cate of registration cannot be issued until a complete applica-tion, including all supporting documentaapplica-tion, has been received and it has been determined that you have met all of the registration requirements.
Within approximately 1 week of completing your online application and paying the application fee, you will be able to log in to the College website using the link Check My Application Status to check the status of your
applica-tion. Once logged in, you will have the ability to access a personalized application checklist that lists all outstand-ing documentation required for submission as well as the dates submissions are received by the College. You will be contacted via email if any of your documents are unacceptable and you will receive information to help you obtain the correct documents.
How to Apply
Th ere are 11 steps to the online application. You must provide answers to all questions. If you fail to answer a question, a pop-up window will inform you of the miss-ing data. Once a page has been completed, select the Next button to proceed to the next step. Once you have selected Next, your data for that page will be saved. Please note that your session will timeout if there is an extended period of inactivity. If you do not complete all 11 steps, you will be able to return to your online application at a later date by clicking the Complete my Application link, and continue from where you left off .
You must fi ll out all sections marked with an asterisk (*). Clicking on the ? image page provides detailed informa-tion about the secinforma-tion you are completing.
Do not use the back button at the top of your browser to navigate through the site. You may lose the data you have entered on the page. Instead, use the menu on the right side of the application page.
Before you submit your online application, be sure to check that everything is correct. Once you submit the ap-plication, you are unable to make changes. If you need to make a change to your application aft er submitting, you must contact the College directly at [email protected].
GUIDE TO ONLINE APPLICATION
Submitting Supporting Documentation SUBMITTING SUPPORTING DOCUMENTATION As you are going through the online application, popup text will appear in dark bold red informing you of the supporting documentation you will be required to submit. In addition, your personalized application checklist will list all outstanding documentation required for submis-sion, as well as the dates submissions are received. You will be contacted via email if any of your documents are unacceptable and will receive information to help you obtain the correct documents.
Supporting documentation can be mailed to: Th e College of Occupational Th erapists of Ontario Suite 900, 20 Bay Street, PO Box 78
Toronto, Ontario, M5J 2N8, Canada Or faxed to: 416-214-0851
Or scanned and emailed to: [email protected] Please include your full name and application ID num-ber, which can be found on the top banner of the online application (please see diagram below), on all supporting documents that you will submit. Submissions that do not have your full name and application ID number may not be accepted.
Apply for Registration
If you are a fi rst time applicant to the College, please click on the New Applicant link and provide the mandatory personal information. Th is will allow you to initiate the application and establish a login name and password to complete the application.
If you previously held a Certifi cate of Registration, or previously applied for registration with the College, we may already have your information on fi le. Please click on the Previous Registrant or Previous Applicant link and enter the requested information and someone from the College will contact you with instructions.
Create an Account
New applicants to the College will be required to create an account. To create an account you must enter a valid email address and create a login and password. Th e email address you enter will be used by College staff to communicate with you regarding your application. Please make note of the email used for reference. Th e login and password are required in order to return to the College website to check the status of your application.
Login: Th is can be anything you choose.
Password: Th is can be anything you choose, but must be a minimum of 6 characters.
Previous College Registrants and previous applicants to the College will receive a login and password from College staff and will proceed to the Complete my Application link to log in.
STEP 1 OF 11
Registration Category
Choose the category that best describes your situation. General Practising Certificate Requirements
Th is category applies to individuals who meet all requiments of the College and are able to practise without re-striction. To register in this category, applicants must have: a) A Bachelor of Science or Master of Science degree in Occupational Th erapy obtained in Ontario or an academic qualifi cation considered equivalent by the
College’s Registration Committee.
b) Successfully completed 1000 hours of fi eldwork or clinical practicum as part of the education program. c) Currency/recent practice hours (600 hours within
the last 3 years) or have successfully completed a College-approved re-entry program within the last 18 months.
Recent graduates (within 18 months) are automatically granted currency.
Practice hours include direct service hours, planning and development hours, and administrative hours usually recognized in standard workload measurement systems. Applicants who do not meet currency must provide other evidence, satisfactory to the Registrar, of possessing the current knowledge, skill, judgment and ability.
d) Successfully completed the certifi cation examination (currently, the Canadian Association of Occupational Th erapists’ National Certifi cation Examination is the approved exam).
e) Professional liability insurance that includes a sexual abuse therapy and counselling fund endorsement.
Professional liability insurance may be purchased through the Canadian Association of Occupational Th erapists (CAOT) or the Ontario Society of Occupational Th erapists (OSOT). Th e College has
approved both CAOT and OSOT programs as meeting College requirements.
Provisional Practising Certificate Requirements
Th is category applies to those individuals who have not yet met the examination requirement.
To register in this category, applicants must: a) Meet requirements a, b, c, and e for the general practising certifi cate;
b) Have an off er of employment and be supervised by a general practising registrant with at least one year of experience; and
c) Be registered to write the fi rst available sitting of the exam.
Registrants within this category must successfully com-plete the certifi cation examination within the specifi ed timeframes. If the requirements have not been met, or the College has not been notifi ed of their completion within the specifi ed timeline, the certifi cate automatically expires. Work Eligibility * Supporting documentation required Select the category that applies to you. You will be required to forward documentation to the College to demonstrate you meet the requirement. If you are a Canadian citi-zen, a copy of your birth certifi cate, current passport, or Canadian Citizenship Card is required. If you are not a Canadian citizen, evidence of landed immigrant status, permanent residency, or employment authorization under the Immigration and Refugee Protection Act (e.g. work per-mit) is required. Forwarding a photocopy of the document is suffi cient. If you do not currently meet this requirement you can still proceed with completing other sections of the application.
STEP 2 OF 11
Personal Information
Please provide all of the requested information and ensure proper use of upper and lower case letters (e.g. street names, cities, postal codes, etc.). Th e name you indicate as your commonly used name will be the name used on the public register, and must be the name you use in practice. Your registration card, certifi cate, and tax receipt will contain your legal name.
Legal First, Middle and Last Name:
Your full legal name is required to be on fi le with the College but it does not necessarily have to be the name that you use in professional practice. Th is is the name that will appear on your wallet card and wall certifi cate. Previous Legal First and Last Name:
If your current legal name is diff erent than the name that you had when you graduated with your occupa-tional therapy entry degree, please provide this informa-tion if you have not already done so. Th is information is required as set out in College Bylaws.
Change of Legal Name:
If you need to make changes to your legal name on fi le with the College, please forward the request in writing to the College along with the proper documentation (e.g., copy of marriage certifi cate).
Commonly Used First, Middle and Last Name in Practice:
Th is is the name that you use in your professional practice. Th is may or may not be your full legal name. As per College Bylaws, your home address must be provided to the College. Th e standard procedure for College mailings is to send items to your home address, unless you indicate that your preferred mailing address
is your work address. You can change your preferred mailing address to your Primary Employment address in Step 5, Practice Site Information.
STEP 3 OF 11
Currency and Language
Currency Hours * Supporting documentation may be required
Please select the criterion that best applies to you. Worked hours include direct service hours, planning and develop-ment hours and administrative hours usually recognized in standard workload measurement systems.
If you are a fi rst time applicant and have recently completed your occupational therapy degree but have not yet offi cially convocated, select the option – ‘I have graduated in the past 18 months’. Confi rmation of successful completion of the occupational therapy program is required to be sent from your university to the College.
Language * Supporting documentation may be required Evidence of reasonable oral and written fl uency in English or French is required. Th is can be demonstrated by one of the following:
a) Your fi rst language is English or French
b) Your occupational therapy program was taught in English or French
c) You have achieved a College-accepted score on approved written and oral English or French fl uency tests. Documentation must be sent to the College directly from the testing agency to verify results. Go to www.coto.org for information on all College approved fl uency tests and acceptable scores.
Please indicate all language(s) in which you can compe-tently provide occupational therapy services by selecting from the drop down lists. Th e languages provided here will be included on the public register. Your name and work information may be provided to anyone who requests an occupational therapist with your specifi c language fl uency.
STEP 4 OF 11
Education
Occupational Therapy Education
Provide the information requested as it relates to all of your occupational therapy academic credentials. Please note that if you were educated in Canada, an offi cial transcript confi rming your entry level occupational therapy degree is required from your educational institution. “Offi cial” means that it is sent directly to the College from the educational institution. You must arrange for this. If you believe an offi cial copy cannot be obtained, please contact the Registration Ser-vices Associate to discuss alternatives. If you were educated outside of Canada, a photocopy of the transcript is suffi cient. Credential Evaluation Report
If you obtained your occupational therapy degree/diploma outside of Canada you must have your academic qualifi ca-tions assessed by World Education Services (WES). You must arrange for WES to send a Basic Document-By-Document Credential Evaluation Report directly to the College. Th e purpose of this assessment is to authenticate the credential, verify the language of instruction, and to provide an equivalency of the overall level of academic training to the Ontario educational system.
Academic Equivalency Review
Th e Registration Committee reviews the academic qualifi cations of graduates from schools that are not cur-rently on an approved list, to determine the equivalency with Ontario occupational therapy programs. If necessary, the College will notify you of this requirement and any applicable fees.
Education Other Than Occupational Therapy If you have earned an academic degree in a fi eld other than occupational therapy, please provide the requested information in this section, transcripts are not required.
STEP 5 OF 11
Practice Site Information
Information regarding employment, in particular full data on your employer(s) or private practice, is a requirement for the public register under the Regulated Health Profes-sions Act (1991) and College Bylaws. As a Registrant, it will be your responsibility to provide the College with all employment profi le changes that may occur throughout the year, within 30 days of the change. Th is can be done online in the Registrants Only > My Profi le section of the College website.
If you have an off er of occupational therapy employment, please select ‘Yes’ and fi ll out the requested information. If you do not have an off er of occupational therapy em-ployment, please select ‘No’ and proceed to the next step. Note that you cannot start working or using the occupa-tional therapist title until you have received a registration number from the College.
For each question in the employment section, it is impor-tant to choose the one descriptor that best describes the majority of your work for that practice site. If your work load is truly split evenly between two responses, it is up to you to decide which one descriptor to choose.
Full contact details of employment are required to be listed on the public register. If you are self-employed and work from home you may choose to have a PO Box set up as your employment address.
Preferred Mailing Address
By default all College mailings are sent to your home mailing address. If you prefer to have all College mailings sent to your primary employment, select a response of ‘Yes’ to the question ‘Would you prefer the College to send mail to the primary employment address?’ Please note that the College must have your primary employment address data already on fi le in order for you to proceed. Otherwise, select ‘No’ to this question, enter your primary employment site address information (including fl oor and suite number) on Step 5. You may return to this question to change your preferred mailing address.
Status
Th e status fi eld indicates your status of employment for each practice site. Select the response, as applicable for Primary Site, Secondary Site, and Tertiary Site. Th e diff erent status types are identifi ed as follows: No longer working here: Select this response if the employment displayed is no longer current.
Primary Site: Refers to the employment with an employer, or in a self-employed arrangement, that is associated with the highest number of usual weekly hours worked.
Secondary Site: Refers to the employment associated with the second highest number of usual weekly hours worked, whether employed or self-employed.
Tertiary Site: Refers to the employment associated with the third highest number of usual weekly hours worked, whether employed or self-employed.
Postal Code Reflects Site of Practice
Th is data is required for all applicable employment. Th is data is used in annual trending to help identify occupational therapists who typically work at multiple sites within the community, potentially some distance from an employer/business offi ce location.
Yes – Postal code refl ects the site where service is delivered.
No – Postal code does not refl ect the site where service is delivered. Th e postal code provided refers to an employer or business offi ce that is diff erent than the site where service is delivered.
Employment Relationship
Select the descriptor that best identifi es your category of employment for each practice site.
Permanent Employee: Status with employer is
permanent with an indeterminate duration (no specifi ed end date) of employment and guaranteed or fi xed hours of work per week.
Temporary Employee: Status with employer is temporary with a fi xed duration of employment, based on a defi ned start and end date, and guaranteed or fi xed hours of work per week.
Casual Employee: Status with employer is on an as needed basis, with employment that is not characterized by a guaranteed or fi xed number of hours per week. Th ere is no arrangement that between an employer and employee that the employee will be called to work on a regular basis.
Self-Employed: A person who engages independently in the profession, operating his or her own economic enterprise. Th e individual may be the working owner of an incorporated or unincorporated business or profes-sional practice, or an individual in a business relation-ship characterized by verbal or written agreement(s) in which the self-employed individual agrees to perform specifi c work for a payer in return for payment. Full-time / Part-time / Casual Status
Select the descriptor that best identifi es your employ-ment status for each practice site.
Full-time: Offi cial status with employer is full-time or equivalent, or usual hours of practice are equal to or greater than 30 hours per week.
Part-time: Offi cial status with employer is part-time, or usual hours of practice are less than 30 hours per week. Casual: Status with employer is on an as-needed basis, with employment that is not characterized by a guaranteed or fi xed number of hours per week. Th ere is no arrange-ment between employer and employee that the employee will be called to work on a regular basis
Average/Usual Weekly Hours of Work
Provide the average number of hours you expect to work per week. You must enter a whole number. A range cannot be provided in this fi eld. If unknown, please include an estimate and update the information once it is known. Primary Role
Select the one descriptor that best identifi es what your primary position will be for each practice site.
Administrator: Major role is involved in administration, planning, organizing and managing.
Manager: Major role is in the management of a particular team/group that delivers services (you have no responsi-bility of caseloads).
Owner/Operator: An individual who is the owner of a practice site and who may or may not manage or supervise the operation at that site.
Service Provider: Direct Care: Major role is in the direct delivery of occupational therapy services, including case management and/or consultation, related to direct client care.
Service Provider: Professional Leader: Direct service provider with a leadership role in the professional practice, with a large caseload, within an employment setting.
Consultant (non-client care): Major role is the provision of expert guidance and consultation, without direct client-care, to a third-party.
Instructor/Educator: Major role is as an educator of occupational therapy for a particular target group. Researcher: Major role is in knowledge development and dissemination of research.
Salesperson: Major role is in the sales of health related services and products.
Quality Management Specialist: Major role is the assurance and control of the quality of procedures and/or equipment.
Practice Setting
Select the descriptor that will best identify the practice setting of where you will be providing service (whether an employee or self-employed) for each practice site. Th is is at the service delivery level. Service delivery level refers to the location where you will be directly engaged in your occupational therapy practice.
General Hospital: A health care facility that off ers a range of inpatient and outpatient health care services (for example, medical, surgical, psychiatry, etc.) available to the target population. Includes specialty hospitals not other-wise classifi ed.
Rehabilitation Facility/Hospital: A health care facility that has as its primary focus the post-acute, inpatient and outpatient rehabilitation of individuals.
Children Treatment Centres (CTC): Th is centre is a community-based organization that serves children with physical disabilities and multiple special needs. Th e centre provides physiotherapy, occupational therapy and speech therapy along with other additional services.
STEP 5 OF 11 – PRACTICE SITE INFORMATION (continued)
Mental Health & Addiction Facility:A health care facility where the primary focus is the acute or post-acute, inpatient and/or outpatient, care of individuals with mental health issues and illness and/or addictions. Residential/Long Term Care Facility: A licensed or regulated long-term care facility designed for people who require the availability of 24-hour nursing care and super-vision within a secure setting. In general, long-term care facilities off er high levels of personal care and support. Th ese facilities include nursing homes, municipal homes and charitable homes.
Assisted Living Residence/Supportive Housing: Refers to a non-institutional community setting that integrates a shared living environment with varying degrees of supportive services of the following types: supervision, housekeeping, personal care, meal service, transporta-tion, social and recreational opportunities, etc. May have limited medical/nursing services available. Includes group homes, retirement homes, community care homes, lodges, supportive housing and congregate living settings.
Community Health Centre (CHC): A community-based organization that may be the fi rst-point of contact for clients, off ering a range of primary health, social and/or other non-institutional-based services, including oc-cupational therapy. CHC’s emphasize health promotion, disease prevention and chronic disease management based on local population health needs. Th e organization must be recognized as a CHC and there are currently 73 CHCs throughout Ontario.
Community Care Access Centre (CCAC): A local organi-zation that assists its clients to access government-funded home care services and long-term care homes. Th e orga-nization helps people to navigate the array of community support and health agencies in their communities. Visiting Agency/Client’s Environment: A community-based agency or group professional practice/business
focused on delivering health services including occupa-tional therapy. Th e professional travels to one or more sites that may be the client’s home, school and/or workplace environment to provide services (e.g. Homecare or CCAC contracts).
Family Health Team (FHT): A Family Health Team is a group that includes physicians and other interdisciplinary providers, such as occupational therapists, nurse practitio-ners, pharmacists, mental health workers, and dietitians. Th e FHT provides comprehensive primary health care (PHC) services. Th e FHT provides services on a 24/7 basis through a combination of regular offi ce hours, aft er-hours services, and access to a registered nurse through the Telephone Health Advisory Service (THAS). Th e FHT emphasizes health promotion, disease prevention and chronic disease management based on local population health needs. Th e FHT must enroll patients. Th e group must be recognized as a FHT and there are currently 186 FHTs in Ontario.
Independent Health Facility: Refers to a stand-alone facility or clinic off ering specialized or broadly-based imaging services.
Nurse Practitioner Led Clinic: Th is clinic is led by a nurse practitioner and provides primary health care in collaboration with family physicians, and other interdisci-plinary health care providers. Th e focus of the clinic is on comprehensive primary health care services in areas where access to family health care is limited.
Group Professional Practice Offi ce/Clinic: A commu-nity-based group professional practice/business or clinic (not already noted) organized around the delivery of primarily onsite health services, including occupational therapy, by a group of health professionals. Clients typi-cally come to the professionals’ location to receive services. Other support staff may also be involved, however, the health professionals are the focus of service provision.
Solo Practice Offi ce: A community-based professional practice/business organized around the delivery of occupa-tional therapy health services, by a single professional. Ad-ministrative support staff may also be involved, however, the health professional is the focus of service provision. Post-Secondary Educational Institution: A post-second-ary institution, either a university or equivalent institution or a college or equivalent institution, with a primary focus on the delivery of occupational therapy education. Preschool/School System/Board of Education: A primary, elementary or secondary school (or equivalent institution), or the associated school board (or equiva-lent entity) that has responsibility for the governance and management of education funding issued by provincial governments.
Health Related Business/Industry: A business or indus-try whose focus of activities is not in the direct delivery of health care services, but rather the health of work-ers, health-related product development or the selling of health-related products (e.g. medical device companies). Group Health Centre (Sault St. Marie): An interdisciplin-ary practice in Sault Ste. Marie that includes physicians, nurse practitioners, dietitians, pharmacists, physiothera-pists, and many other providers. Th e group provides com-prehensive primary health care (PHC) services. Th e ser-vices are provided on a 24/7 basis through a combination of regular offi ce hours, aft er-hours services, and access to a registered nurse through the Telephone Health Advisory Service (THAS). Th e group emphasizes health promotion, disease prevention and chronic disease management based on local population health needs. Th e group must enroll patients.
Cancer Centre: A facility that specializes in services re-lated to the treatment, prevention and research of cancer. TeleHealth Ontario and Telephone Health Advisory Services: A program that provides free, confi dential 24/7
service that provides Ontario residents with easy access to health information.
Board of Health/Public Health Laboratory/Public Health Unit: A public health laboratory or offi cial health unit that administers health promotion and disease prevention programs to inform the public about healthy life-styles, communicable disease control including educa-tion in STDs/AIDS, immunizaeduca-tion, food premises inspec-tion, healthy growth and development including parenting education, health education for all age groups and selected screening services.
Assoc./Gov’t/Para-Government: An organization or government that deals with regulation, advocacy, policy development, program development, research and/or the protection of the public, at a national, provincial/territo-rial, regional or municipal level.
Correctional Facility: A stand-alone organization/facility that has as its primary focus the treatment and rehabilita-tion of persons detained or on probarehabilita-tion due to a criminal act.
Other Place of Work: Place of work is not otherwise described.
Major Service
Select the descriptor that best represents the major focus of activities in which you primarily expect to provide ser-vices for each practice site. It is common for occupational therapists to work in a number of areas, however, you are requested to select only one area that best represents the majority of your practice.
Mental Health and Addiction: Services provided to clients with a variety of mental health issues or addictions that require interventions focusing on maintaining/op-timizing the occupational performance of the life of an individual.
General Service Provision: Services provided primarily to clients with a variety of general physical health issues re-quiring interventions focusing on maintaining/optimizing the occupational performance of the life of an individual. Vocational Rehabilitation: Services provided with the purpose of enabling clients to participate in productive occupation(s).
Palliative Care: Services provided primarily to clients with the aim of relieving suff ering and improving the quality of life for persons who are living with or dying from ad-vanced illness or who are bereaved.
Public Health: Services are provided primarily with the purpose of improving the health of populations through the functions of health promotion, health protection, health surveillance, and population health assessment. Other Areas of Direct Service/Consultation: Area of direct service/consultation not otherwise identifi ed. Administration: Focus of activities is on the management of services, or the development of policy and/or programs. Client Service Management: Focus of activities is the management of client services across the health care con-tinuum, specifi cally the coordination of multiple services as required for client care.
Consultation (Medical/Legal): Expert consultation is provided on the profession related to medical and/or legal matters, expert witness, associated with client care. Post-Secondary Education: Focus of activities is directed at providing post-secondary teaching to individuals regis-tered in formal education programs.
Research: Focus of activities is in knowledge development and dissemination of research including clinical and non-clinical.
Emergency: Care provided to patients who have immedi-ate medical problems, frequently before complete clinical or diagnostic information is available, in a comprehensive emergency department or an urgent care centre.
Infectious Disease Prevention and Control: Services are provided to primarily prevent and control health-care associated infections and other epidemiological signifi cant organisms. Th is includes providing services to reduce the risk, spread and incidence of infections in populations. Th is includes pandemic planning.
Chronic Disease Prevention and Management: Services are provided primarily to address chronic diseases early in the disease cycle to prevent disease progression and reduce potential health complications. Diseases can include diabetes, hypertension, congestive heart failure, asthma, chronic lung disease, renal failure, liver disease, and rheu-matoid and osteoarthritis.
Cancer Care: Services provided primarily to clients with a variety of cancer and cancer related illnesses.
Comprehensive Primary Care: Services provided primar-ily to a range of clients, possibly at fi rst-contact, to identify, prevent, diagnose and/or treat health conditions (e.g. oral care, foot care, etc.).
Sales: Focus of activities is in the sales and/or service of health related apparatuses or equipment.
Quality Management: Focus of activities is on the assur-ance of the operational integrity, based on compliassur-ance with staffi ng, technical and organizational requirements.
Critical Care:
Services provided primar-ily to clients dealing with serious life-threatening and/or medically complex conditions who require constant care, observation and specialized monitoring and therapies.
If you select one of the services on the left, you are also required to select (only) one primary health condition as described below:
• Neurological:Services provided to clients with a variety of neurological health issues that require interven-tions focusing on maintaining/op-timizing the occupational perfor-mance of the life of an individual.
• Musculoskeletal:Services provided to clients with a variety of musculoskeletal health issues that require interventions focusing on maintaining/optimizing the occupa-tional performance of the life of an individual.
• Cardiovascular and Respiratory: Services provided to clients with a variety of cardiovascular and/or re-spiratory health issues that require interventions focusing on maintain-ing/optimizing the occupational per-formance of the life of an individual.
• Digestive/Metabolic/Endocrine: Services provided to clients with a variety of digestive, metabolic and/ or endocrine related health issues that require interventions focusing on maintaining/optimizing the oc-cupational performance of the life of an individual.
Acute Care:
Services provided primar-ily to clients who have an acute medical condition or injury that is generally of short-duration.
Continuing Care: Services provided primar-ily to clients with continu-ing health conditions for extended periods of time (e.g. long-term care or home care).
Geriatric Care:
Services provided primarily to care for elderly persons and to treat diseases as-sociated with aging through short-term, intermediate or long-term treatment/inter-ventions.
Other Areas of Practice: Other area of employed activity not otherwise described.
Client Age Range
Select the descriptor that best describes the client popula-tion that you most oft en work with for each practice site. Preschool Age: Clients that are between the ages of 0 and 4 years, inclusive.
School Age: Clients that are between the ages of 5 and 17 years, inclusive.
Mixed Paediatrics: A range of clients that are between the ages of 0 and 17 years, inclusive.
Adults: Clients that are between the ages of 18 and 64 years, inclusive.
Seniors: Clients that are 65 years of age and older. Mixed Adults: A range of clients that are 18 years and older, including seniors.
All Ages: Clients across all age ranges.
Other: Direct service is not associated with one main age range of clients.
Funding Source
Select the descriptor that best identifi es the major source of funding for each practice site.
Public/Government: Th e public sector is the main source of funding for employed activities.
Private Sector/Individual Client: A private sector entity or an individual client is the primary source of funding for employed activities.
Public/Private Mix: Funding for employed activities is derived from a mixture of public and private sources. Other Funding: Funding source not otherwise described. Auto Insurance: Funding source is through auto insurers. Other Insurance: Funding source is through long-term disability, extended health or WSIB coverage.
STEP 6 OF 11
Professional Registration * Supporting documentation required
Occupational Therapy Registration in Other Jurisdictions All registration/licenses that you hold or have held must be declared and full details must be provided. A Regulatory History Form is required to be completed by each regula-tory authority and sent directly to the College. Informa-tion on professional memberships is not required here (e.g. OSOT, CAOT, AOTA, etc.).
If you hold a professional license or certifi cation with a regulatory authority but it is not linked to any one state/ province, to answer this question online choose the option of ‘Other’, or indicate the province/state where the regula-tory authority holds offi ce (e.g. National Board for Certifi -cation of Occupational Th erapy (NBCOT) – Maryland). Other Regulated Health Professions
Th is section is related to registration/licenses in regulated professions other than occupational therapy that you hold or have held (e.g. physiotherapy, social work, teaching).
STEP 7 OF 11
Occupational Therapy Practice History
Initial Practice Information and First Canadian Practice Information
Please answer the questions to the best of your ability. Th e defi nitions below will assist in providing clarifi cation. First country of OT practice: Th e fi rst country in which you began practicing occupational therapy aft er complet-ing your occupational therapy education.
First province, territory or state of OT practice (Canada or USA only): Th e fi rst province, territory, or state in which you practiced occupational therapy.
First year of OT practice: Th e fi rst year in which you began practicing occupational therapy.
First Canadian location of OT practice (province/terri-tory): Th e fi rst Canadian province/territory in which you began practicing occupational therapy aft er completing your occupational therapy education.
First year of OT practice in Canada: Th e fi rst year in which you began practicing occupational therapy in Canada. Most Recent Non-Ontario Practice Information If you have never practiced occupational therapy outside of Ontario, please select “Not Applicable” from each of the dropdown menus and proceed to the next page.
Last year of OT practice in jurisdiction outside of Ontario: Th e last year you practiced occupational therapy outside of Ontario, if applicable.
Last country of OT practice: Most recent previous coun-try of occupational therapy practice in which the majority of employed/self-employed activity occurred, if applicable. Last province, territory or state of OT practice outside of Ontario: Most recent previous province, territory, or state of occupational therapy practice in which the major-ity of employed/self-employed activmajor-ity occurred.
STEP 8 OF 11
Conduct
Th ese questions pertain to:
i) occupational therapy registration/licenses in other jurisdictions
ii) other professions where a registration/license is mandatory for practice (i.e. teaching, real estate).
iii) any formal enforcement action by other regulators iv) any criminal activity
All questions must be answered. A response of ‘Yes’ will require further explanation in the fi elds provided. If you have missed a question, you will be prompted to provide an answer before you can proceed to the next step. For Your Reference
• A “fi nding” occurs aft er a formal hearing or by a formal admission by you of wrongdoing or of incapacity (e.g. before a Discipline Committee or Fitness to Practise Committee).
• You are currently “facing a proceeding” if you have been notifi ed that there will be a hearing held in
respect to allegations of professional misconduct, incompetence, incapacity, or a similar issue (diff erent words are used by diff erent regulators to describe the same concept).
• You do not have to mention that a complaint has been made against you or that you are under investigation unless a decision has been made to hold a
disciplinary or other hearing; in which case you are then “facing a proceeding”.
• An “off ence” is a breach of law that is prosecuted in a court.
• An off ence can be criminal in nature (e.g. a breach of the Criminal Code), or contrary to another federal statute (e.g. Controlled Drugs and Substances Act). • Breaches of a provincial statute prosecuted in court
can also be an off ence (e.g. Child and Family Services Act, Health Protection and Promotion Act, Health
Care Consent Act).
• Being “found guilty” means that a court has found that you committed the off ence even if you were given a conditional or absolute discharge. You can be found
guilty of an off ence but not be convicted if you are given a discharge. Even if you were not convicted, you must report any fi nding of guilt.
• Off ences “related to the practice of occupational therapy” means that it has some relevance to your
practice of occupational therapy or your suitability to practice the profession. An off ence that is work related or that involves signifi cant dishonesty or a breach of trust should be reported (e.g. assault of a client, sexual abuse of a child).
• If in doubt, it is safer to report a fi nding of guilt than to risk failing to make a required report.
• Just because a report has been made does not mean that the College will take action—all of the
circumstances will be reviewed.
• You must report any criminal off ence even if does not relate to the practice of the profession.
STEP 9 OF 11
Professional Liability Insurance and Examination
Professional Liability Insurance * Supporting docu-mentation required
Liability insurance with a sexual abuse therapy and coun-selling fund endorsement is mandatory for registration. Th e College has approved the programs off ered by the Canadian Association of Occupational Th erapists (CAOT) and the Ontario Society of Occupational Th erapists (OSOT) as meeting our requirements. You are required to send a copy of your insurance certifi cate which confi rms your purchase of the insurance and includes your policy number and expiry date. Insurance may be purchased else-where, however, evidence of the required policy content must be sent to the College for review prior to acceptance. Exam - * Supporting documentation required
Applicants must demonstrate adequate entry level knowl-edge of occupational therapy to practise in Ontario. If you are applying for a General Practising Certifi cate of Registration, you must submit evidence of your successful completion of the CAOT National Certifi cation Exam (i.e. a photocopy of your results).
If you are applying for a Provisional Practising Certifi cate of Registration, you must register with CAOT to sit the fi rst available exam. It is your responsibility to ensure you take the appropriate steps to meet the CAOT application deadlines. A Provisional Certifi cate of Registration will expire 60 days aft er the fi rst available exam from your date of registration.
If you have already passed the exam, please provide the date of completion.
If you have not yet passed the exam, please select the date you will take the exam. You must send proof of exam registration to the College.
STEP 10 OF 11
Authorization and Registration Declarations
Please read the declarations carefully. Agreeing to the Registration Declaration indicates that all information that you provide is true and accurate. False statements brought to the attention of the College can lead to the revocation of any Certifi cate of Registration granted to you. Agreeing to the Authorization Declaration provides the College with the authorization to contact third parties to verify your information.
Both questions must be answered. Once you complete this page and pay the application fee you will no longer be able to access your online form. Please ensure that your form is complete before you proceed to the payment page.
STEP 11 OF 11
Payment
Application and Registration Fees
Th e College registration year is from June 1 to May 31. Th e registration fee is pro-rated each quarter for new applicants only. Th is means that if you register with the College in its second, third, or fourth quarter, you will not be required to pay the full year registration fee. As per College Bylaws, Part 19, please refer to the table below for a listing of College fees.
Initially, you are only required to pay the applicable application fee, which is non-refundable. Once a complete application and supporting documentation has been received, you will be advised by College staff of the applicable registration fee.
Fee Type Description Amount HST Total
Application Fee to process all new applications (+ returning applications where the currency requirement has not been met)
200.00 26.00 226.00
Fee to process a re-instatement (returning applications where the currency requirement has been met)
40.00 5.20 45.20 Registration (New and Returning) Full year (Jun 1 – May 31) 657.55 85.48 743.03 Second Quarter (Sep 1 –Nov 30) 493.17 64.11 557.28 Third Quarter (Dec 1 – Feb 28) 328.78 42.74 371.52 Fourth Quarter (Mar 1 – May 31) 164.93 21.37 185.76 Academic Equivalency Review
Fee for review of aca-demic credentials not previously approved by the College
150.00 19.50 169.50
Conduct Review
Fee for conduct review 100.00 13.00 113.00
NSF Charge Returned cheques/ declined credit card payments
Payment Options
All fees are payable in Canadian funds and are subject to applicable taxes. Payment can be made by any one of the following:
Online Credit Card - Pay by Visa, MasterCard, or American Express.
I. Select ‘Online Credit Card Payment’ to proceed and pay your application fee.
II. Enter the credit card information as requested. Do not include spaces or dashes when entering your credit card number.
III. Press the ‘Submit Order’ button once, it may take a few minutes – clicking it more than once may result in multiple payments.
IV. A confi rmation of successful completion page will display once your payment transaction is approved. V. An automated email message will be sent to you to confi rm payment of your fee and completion of your online application.
You can review all of your information and answer all mandatory questions online without making an online credit card payment. If you choose to make an offl ine pay-ment, select:
Offl ine Payment: Th is will bring you to the offl ine pay-ment page. You must print, complete, and submit the Of-fl ine Payment Form with your payment when paying with online banking, credit card, money order or cheque. Offl ine payments can be made by:
1) Online Banking: Pay with your fi nancial institution (your applicant ID number is your bill account number). Th e College name can be selected from the
list of creditors available on major Canadian banking sites (CIBC, BMO, TD Canada Trust, Royal Bank, and Scotia Bank).
2) Credit Card: Visa, MasterCard, American Express. Payments are processed daily.
3) Personal Cheque/Money Order: Please make payable to ‘COTO’ and include your applicant ID number (and name if diff erent from the name on the cheque) on the payment to ensure your account is properly credited. Cheques will be deposited as received. Please allow 5 business days for cheques to clear. Partial payments and postdated cheques are not permitted.
Refund Policy
Th e application fee is a mandatory, non-refundable fee. If you have paid a registration fee for which you are seeking a refund, contact the College to determine if you are eligible. Registration Materials
Once you have met all the requirements for a Certifi cate of Registration you will receive written confi rmation of your registration with the College via email. Approximately 6 – 8 weeks following that, a wallet card, wall certifi cate and seal (where applicable), tax receipt, and a Registrant Resource binder will be mailed to your preferred mail-ing address. Please note applicants who are re-registermail-ing with the College will not receive new binders unless they have been away for a signifi cant period of time. Th ey will, however, receive all pertinent College documents that have been published since their last registration.
If you have any questions regarding this application or its processing, please contact the Registration Department at 416-214-1177, ext. 224 or 1-800-890-6570. You may also contact us by e-mail at [email protected].
Confidentiality and Public Access to Information In the course of carrying out its regulatory activities, the College of Occupational Th erapists of Ontario collects, uses and discloses personal information in accordance with the Regulated Health professions Act (1991) and the
Occupational Th erapy Act (1991). While these regulatory activities are not of a commercial nature and therefore not subjected to the federal Personal Information Protec-tion and Electronic Documents Act (PIPEDA), the College promotes the privacy of personal information in a manner consistent with its Privacy Code. Th e purpose for
col-lecting the information on this application is to assist the College in pursuing its regulatory activities (e.g. knowing where people work if a complaint comes in, planning qual-ity assurance initiatives that will best assist members), and providing basic professional information (e.g. registration status, work contact information) to members of the public and for national and provincial reporting for the purpose of Health Human Resource Planning.
Th e College does not sell this information nor does it provide the information to commercial entities in a format that facilitates mass marketing. While most information in the hands of the College is strictly confi dential, the College is required or permitted by the Regulated Health Profes-sions Act (Section 2, Section 23) and its Bylaws (Section 17) to make certain information about registrants available to the public. Other information, for example, under Area of Practice or Funding Source may be provided in ag-gregate form in certain circumstances. However personal identifi ers will be removed. Home address/telephone infor-mation will not be provided to members of the public, un-less it has been provided by the registrant as their location of employment. For more details on College information that is available to the public, please contact the Registrar.
