Data Systems – Elementary Schools Report Card Processing
Type of meeting: TrainingFacilitators: Olga Garcia, Mike Rangel, Jennifer Moreno, Dalia M. Garcia
Date of Meeting: October 6, 2014 Start Time: 9:00 – 10:00 Meeting Location: Room 511
Agenda
1. Purpose of training – Report Card Processing
• Report Card Distribution – Thursday; 10/23/2014
• HCISD Grading Guidelines
• TAC Gradebook Category Type Scale – ‘REG’ and ‘NUM’ - (converts letter grades to numeric and vice versa) • Work Habits – If blank, Satisfactory grade is understood
2. eSchoolPLUS Mark Reporting Center > Checklist (use the procedures to produce Report Cards (RC))
3. Step A – Review Student Schedules• Cognos Reports:
i. Scheduling – Active Students with No Schedules
ii. Scheduling – Inactive Stud with Active Sched or Active Sched for Diff Bldg iii. Scheduling – Schedules for Active Students By Grade Level incl. modeled sched iv. Registration – Alpha List with Students No Mailing Address
4. Step B – Run the Scheduling Synchronization to build report card records (see handout) • eSchoolPLUS > Mark Reporting Center > Calculations > Scheduling Synchronization 5. Step C – Ensure TAC Posting Window is Open otherwise contact Data Systems Department 6. Step D – Run the Attendance Calculations to build attendance records (see handout)
• eSchoolPLUS > Attendance Center > Calculations > Day Total Calculation (confirm process completes before next step)
7. Step E – Run the Interval Calculation – totals attendance by attendance code based on the day totals • eSchoolPLUS > Attendance Center > Calculations > Interval Calculation
8. Step F – Run the Missing Submission Reports to examine which teachers have not posted RC grades in TAC • eSchoolPLUS > Mark Reporting Center > Reports > Report Cards > Missing Submission
i. Options to Enter Grades
1. Teacher Access Center – Teachers Post Grades to the RC link – refer to TAC Webpage 2. eSchoolPLUS > Mark Reporting Center > Mark Entry by Course
3. eSchoolPLUS > Mark Reporting Center > Mark Entry by Student 9. Run the following recommended reports to analyze report card data
• eSchoolPLUS > Mark Reporting Center > Reports > Report Cards > Verification Sheets
• Cognos Report > Report Cards > Elem Schools – all marking periods 9 wks by homeroom or Stud.ID • Cognos Report > Mark Reporting > RC Information – Missing 9WK Grades
10. Step G – Print Report Cards – elementary schools use Cognos Reporting
• Cognos > Report Cards > Elem_Report_Cards > rc….11. Step H - Run the following calculations as applicable to your building:
• eSchoolPLUS > Mark Reporting Center > Calculations > Honor Roll Calculation
• End of Year only – Mark Reporting Center > Calculations > Average Calculation for MP 4 for final grade 12. Items to Review on the Report Card
• Campus, Principal Name, Heading Titles, Student Name, Grades, Attendance, Campus Rating
13. Step I – Run Generate MR Data Warehouse in order to sync grades on Parent Access Center/Parent Link (see handout) • eSchoolPLUS > Mark Reporting Center > Calculation > Generate MR Data Warehouse
14. Trailing Report Card grades only occurs after MP grades are issued - Upcoming Workshop TBD
Elementary Report Card Printing – Checklist
2014-2015
Use this page to complete the options for generating report cards. This page helps to ensure that the
required tasks are run in the proper order. It also tracks the tasks to let you know which options have
already been run.
Mark Reporting Center > Checklist
1.
Click the link for the checklist’s first task. Be sure to run all tasks in the order listed. If the
Task field displays ---Other Task---, then the Note field will provide direction on the
step.
2.
Complete the task’s processing page, then click
Run
.
3.
Select
Mark Reporting Center > Checklist
to return to the Checklist page. The Done box
for the task you just ran will be checked.
A.
If the Task column displays ----Other Task----, check the Done box to indicate the task in
the Note column was completed
4.
Run the next task by clicking its link. Repeat Steps 1-3 until all tasks are completed.
---Other Task---: The Note
field will provide direction.
You will need to check the
Done box to indicate the task is completed.
Example: The Done box for the task you ran and completed will be checked.
