REMOVE THE MIDDLEMAN!

REMOVE THE

MIDDLEMAN!

with Campus Connect data integration

Brian Adoff, EVP Bill Adoff, CTO

What is

An integration service provided by NuVision

Networks that enables your school to outsource

the automation of your campus One Card system

Is your system

integrated?

One Card

System

ID Badging

One Card

System

SIS/ERP

System

One System To Control Everything

Door Access

Meal Plans Activities & Student Privileges

Financial Accounts

Ancillary Functions

A truly integrated system provides real-time

or near real-time, bi-directional automated

control of your campus card applications

based on operational rule sets using all data

Decisions should be made at the point of

authority to make that decision.

ID Badging Door Access Meal Plans Auxiliary Functions Financial Accounts SIS/ERP System Data Interface Module Data Manipulation Engine CampusONE DB Data Exchange Bridge (DEB) Client Business Rules (“Rule Sets”)

Automated Integration Solution

Campus Connect ERP Data Demographics GPA Class Status Gender Major

etc. You tell us:

X data in ERP gives

Y person Z privileges

Campus Connect

processes and routes the manipulated data according to the client’s

“Rule Set” DEB DEB DEB DEB Real-Time Data Feed Real Time Data Feed Real Time Data Feed Real Time Data Feed Real-Time Data Feed Data Exchange Bridge (DEB) Real Time Data Feed Real Time Data Feed Real Time Data Feed Real Time Data Feed Real Time Data Feed

DEB DEB DEB DEB

Campus Connect Integration Hub

DEB Real Time Data Feed Real Time Data Feed DEB DEB Real Time Data Feed Real Time Data Feed DEB Student Activities & Privileges

Automated Integration Solution

Campus Connect

• Automates cardholder entry

• Stores and resizes cardholder

pictures; passes to ancillary

systems (door access, ERP

student portal, class rosters,

handheld devices, etc.)

Automated Integration Solution

Campus Connect

ID Badging

Campus Connect determines the color bar printed on the ID cards at State College of Florida based on role in their ERP system.

Automated Integration Solution

Campus Connect

Standard term-based meal plans

• Fall Term = new meal plan; guest passes

• Spring Term = maintain/new meal plan; no guest passes

Automated Integration Solution

Campus Connect

Meal Plans

Term-based funds transfer

• Fall Term = initial funds

• Spring Term = additional funds added • Summer Term = all funds removed

Automated Integration Solution

Campus Connect

Meal Plans

Basic Meal Plan Integration

NuVision Receives Data from Banner

Is there a meal plan change? Is there a term change? Is the change from MP 0 to a MP with dollars no yes Nothing Done yes

Add the full amount of

dollars associated with

the meal plan

no

Is the change from a MP with dollars

to MP 0

Add the full amount of

dollars associated with

the meal plan

no

yes

Remove all money left in MP Account

yes

no

Is there a term change?

Add the full amount of

dollars associated with

the meal plan

Add or subtract the difference in MP dollars to MP Account

If not enough dollars remove all

no

yes

• Student receives ‘X’ number of dollars per week

• Each week the dollars “rollover”, up to a maximum of two weeks for any given meal plan.

• Meal plan changes can happen any time throughout the semester with the specific rollover requirement where the two week maximum is from the meal plan with greater

amount.

Automated Integration Solution

Campus Connect

Meal Plans

Account-Based Meal Plans

University of Illinois at Urbana-Champaign

Meal Plan 2 includes 25 meals for the period. Student purchases another Meal Plan 2. Campus Connect

keeps track of meals used and adds the newly purchased meals to the existing meals left

Automated Integration Solution

Campus Connect

Meal Plans

Multiple Meals per Period Meal Plan

More Complex Meal Plan Rule Sets

Automated Integration Solution

Campus Connect

Meal Plans

Bi-Directional Meal Plan Account Updates

A student purchases a meal plan that comes with 19 meals/week and $100 dining dollars.

3 weeks into the semester she wants to change from the 15 meals/week meal plan that comes with $50 dining dollars. But she already spent $55 of her allotted $100.

In the ERP system the meal plan is changed and Campus

Connect automatically makes the change in the meal plan system, and directly charges the student’s account in the ERP for the $5

that was overspent. All with no manual intervention.

More Complex Meal Plan Rule Sets

Automated Integration Solution

Campus Connect

Meal Plans

More Complex Meal Plan Rule Sets

Uses multiple credit-based One Card accounts as

opposed to the traditional declining balance accounts. Credit limits of each account are based on information from their ERP.

Discretionary Credit-Based Accounts

Automated Integration Solution

Campus Connect

Meal Plans

More Complex Meal Plan Rule Sets

ERP

Students Staff

1 2 3 4

Retail Vending Retail Vending

(dining, bookstore, e-commerce)

Credit Accounts

Automated Integration Solution

Campus Connect

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Role-Based Privileges

Common Privilege & Activity Integrations

Students and staff are allowed to use the fitness center based on their role in the ERP system. Campus Connect continuously checks:

• Is the student a full-time student

• Is the staff member an active employee

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Fee-Based Privileges

Common Privilege & Activity Integrations

The Student Rec Center at UNA uses Campus Connect to: • Track which students paid their fees in the ERP

• Authorize the intramural the students who are qualified to participate using the CampusACTIVITY Extension program • Check out equipment to cardholders who paid their fee

using the Equipment Check Out Extension program

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Common Privilege & Activity Integrations

Equipment Check Out CampusACTIVITY

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Common Privilege & Activity Integrations

Equipment Check Out CampusACTIVITY

Shameless Plug: Learning Lab, Wed @ 9:30 a.m. in Exhibit Hall

Student Activities

Automated Integration Solution

Campus Connect

Common Privilege & Activity Integrations

The University Infirmary at UNA uses Campus Connect to:

• Honor campus card payments

• Determine if the patient has paid a fee to use the infirmary

• Determine if the patient is to be charged as a student, staff, or a staff member who is to be charged as a student

This is based on enrollment information and fees that could change daily or each semester.

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Common Privilege & Activity Integrations

ECSU provides a weekly $-based laundry account based on Residence Hall data.

• Campus Connect gets Res Hall info from ERP

• Every week new funds are added; funds rollover

(a different school does similar but replaces funds instead rolling them over – your “rule set”)

• If a student moves out of the Res Hall funds are immediately removed

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Common Privilege & Activity Integrations

SEU has similar staff laundry privilege integration rules. An RD is a staff member in the ERP, but because they live in the Res Hall as per the nature of their assigned role in ERP they receive a

weekly laundry stipend posted automatically to their Laundry Account.

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Common Privilege & Activity Integrations

Also at SEU, all full-time students and staff receive a specific amount of dollars to their Print Account based on their unique

Campus Connect “rule set”.

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Common Privilege & Activity Integrations

At COM, based on their membership level, Campus Connect

gives varying access to the fitness center, weight room, indoor pool as well as access to the use the library services.

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Unique

Privilege & Activity Integration

Campus Connect at UNA replaced a paper process and automated the disbursement of concession tickets.

• All F/T students receive two concession “tickets” weekly to one of their One Card accounts

• If for example a student drops below 12 credits and loses full-time status on a Wednesday and hasn’t used either

concession tickets yet, Campus Connect would automatically

remove them from the student’s account

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Automated Integration Solution

Campus Connect

Financial Accounts

Automated Integration Solution

Campus Connect

Updates credit balances every ten minutes

Cedar Crest uses Campus Connect to automate their financial aid bookstore voucher process saving bookstore staff many

hours of manual tedious work.

Automated Integration Solution

Campus Connect

Financial Accounts

Majority of students at MVSU live off of Financial Aid. In order to use their One Card for on and off-campus spending with FA $, the money is entered into the One Card account and Campus Connect automatically posts that amount to the student’s bill.

Automated Integration Solution

Campus Connect

Financial Accounts

2. Complete and send internal accounting form to Business Office

3. Bus. Office manually enters

transactions into ERP general ledger

4. Bus. Office approves and

updates batch

5. Check is cut and sent to vendor

Exter

nal = New Money

1. Run report

2. Fill out form for

interdepartmental transfer and

send to Business Office

3. Bus. Office manually enters

transactions into ERP general ledger

4. Bus. Office approves and

updates batch

5. Funds are transferred

Inter

nal = Existing Money

Automated Integration Solution

Campus Connect

Financial Accounts

with Campus Connect

1. Campus Connect automatically processes transactions and

populates the appropriate ERP general ledger accounts

2. Bus. Office approves and

updates batch

3. Check is cut and sent to vendor

Exter

nal = New Money

1. Campus Connect automatically processes transactions and

populates the appropriate ERP general ledger accounts

2. Bus. Office approves and

updates batch

3. Funds are transferred

Inter

nal = Existing Money

Automated Integration Solution

Campus Connect

Automated Integration Solution

Campus Connect

Ancillary Functions

Event Ticketing & Student Voting

Campus Connect authenticates users against current ERP data and authorizes access to campus events and votes

Automated Integration Solution

Campus Connect

Ancillary Functions

Automated Integration Solution

Campus Connect

Ancillary Functions

Automated Integration Solution

Campus Connect

Ancillary Functions

Automated Integration Solution

Campus Connect

Ancillary Functions

Resource Planning

MSCC uses Campus Connect and the CampusTRAK

Extension program to track usage at the library. Based on custom weekend usage reports the school can determine staffing needs.

Automated Integration Solution

Campus Connect

Auxiliary Functions

Student Engagement & Retention

University Student Engagement departments take all of the data from the above examples and run specific reports that can

correlate a student’s activity to other valuable ERP data, such as GPA. Campus Connect makes all of this data available in a

single place, which enables the Engagement office to justify spending and make the case for additional funding.

Automated Integration Solution

Campus Connect

Automated Integration Solution

Campus Connect

Door Access

Most access systems have little or no integration with the ERP system

Automated Integration Solution

Campus Connect

Standard access integrations will:

•

•

•

Door Access

Most access systems have little or no integration with the ERP system

Automated Integration Solution

Campus Connect

Door Access

SIS/ERP VIEW

ID#, Name, Role, Status, Housing,

etc.

Third-Party Access System

Student A

• 24/7 access to the Front Gate

based on Student Status data

• Access to the Fitness Center during operating hours based on Status and Term data

• Access to residence hall

based on Housing data

Basic Access Example

RT/NRT feed of simple demographics from the ERP provide automated updates and changes

Automated Integration Solution

Campus Connect

Door Access

SIS/ERP VIEW

ID#, Name, Role, Status, Housing,

etc.

Third-Party Access System

Complex Access Example

• 24/7 at the Front Gate

• Fitness Center during operating hours

• Residence hall building and suite/room access • Biology Lab access

• Newspaper room access on a schedule

One Card Admin

Automated Integration Solution

Campus Connect

Door Access

Student B in a Non-Integrated Access System

Third-Party Access System Biology Professor _{Basketball Coach}

Public Safety Housing Director Newspaper Advisor Manually Updates System Sends basic cardholder info Sends class list Sends participation list _Sends team roster Sends Res Hall list

Automated Integration Solution

Campus Connect

Door Access

Campus Connect Access Integration

Campus Connect Intelligently Manipulates and Processes View Based

on Client Rule Sets

Intelligently manipulates and

processes ERP database views based

on client-specific “rule sets”

Automated Integration Solution

Campus Connect

Student B

• 24/7 at the Front Gate

• Fitness Center during operating hours

• Residence hall building and suite/room access • Biology Lab access

• Newspaper room access on a schedule • Locker Room access

Door Access

Complex Access Integration Example

Campus Connect

SIS/ERP VIEW

Intelligently Manipulates and Processes View Based

on Client Rule Sets

Third-Party Access System

SIS/ERP VIEW

SIS/ERP VIEW Campus Connect process multiple roles based

on multiple demographic database views to

Automated Integration Solution

Campus Connect

Staff Example

Director of Aux Services who is also an adjunct Computer Science professor

• 24/7 at the Front Gate

• Fitness Center during operating hours

• Computer Sciences Admin Office access • Computer Lab access

• Parking gate access in the assigned Staff Lot

Door Access

Complex Access Integration Example

Campus Connect

SIS/ERP VIEW

Intelligently Manipulates and Processes View Based

on Client Rule Sets

Third-Party Access System

SIS/ERP VIEW

SIS/ERP VIEW Campus Connect process multiple roles based

on multiple demographic database views to

Automated Integration Solution

Campus Connect

Door Access

Extremely

Complex Multi-View Access Integration

Basic Demographics Staff Main Staff Aux Students Main

Student Aux Class Schedules Parking Alumni

job info; title; location; etc. adjunct info; etc. housing; major; GPA; etc. name; ID#; staff/student status; etc. activities; athletics; intramural; recreation fees; etc. classes; rooms; etc. fee paid?; location; etc. alumni status; special privileges; etc.

Automated Integration Solution

Campus Connect

Door Access

3rd Party Systems Access Integration

Campus Connect

SIS/ERP VIEW

Intelligently Manipulates and Processes View Based

on Client Rule Sets

Third-Party Access System

SIS/ERP VIEW

SIS/ERP VIEW

Housing System Room Scheduling System

Automated Integration Solution

Campus Connect

Door Access

Ancillary Functions

Financial Accounts

Meal Plans

ID Badging

Student Activities

& Privileges

Automated Integration Solution

Campus Connect

Campus Connect Intelligently Manipulates and Processes View Based

on Client Rule Sets

Reduce operating expenses

Eliminate bad + duplicate

data caused by human error

Save boatloads of your time

that can be better spent

elsewhere

Provides valuable retention

and student outcome data

Showcases and validates

your One Card as a true

enterprise system

MIDDLEMAN

REMOVED!

Thank You

[email protected]