Laptop Programme Parent Information Pack 2012

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Dear Scotch Parent/Guardian

The Scotch College Laptop Programme provides students in years 5 to 12 access to 21

st

_Century

Technology Learning experiences through the lease of a state-of-the-art Apple laptop computer; an

integrated approach to teaching and learning and an extensive set of support services.

This information pack presents a brief introduction to the Laptop Programme along with the required

documentation for laptop collection.

In this pack you will find:

• An overview of the 1:1 Laptop Program

• The Scotch ILT Fact Sheet

• The Scotch Acceptable Use Policy

Please read all of this information carefully. Should you have any questions, please contact

1°,

our

Service and Support Centre, on

(08) 93836 866

between 8:00am and 4:00pm Monday to Friday or

email:

[email protected]

.

Please Note:

Students

cannot

collect their laptop without:

1. Having returned their signed collection/acknowledgement form (the last form in the

Information Pack) and

2. Attending an Orientation Session.

On behalf of Scotch College, we look forward to sharing this exciting initiative with you and your son.

Ben Beaton

Mark Stephens

ILT Curriculum Manager

1:1 Laptop Programme Coordinator

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Parent Information Pack v.3 2012 Page 2 of 7

LAPTOP FACT SHEET

MacBook: Apple’s latest MacBook:

MacBook Air 11” - 128GB SSD, 4GB Ram – approx. 1kg http://www.apple.com/au/macbookair/specs.html MacBook Pro 13” - 500GB HDD, 4GB Ram

http://www.apple.com/au/macbookpro/specs-13inch.html AppleCare Protection Plan

http://www.apple.com/au/support/products/proplan.html

- Apple technical and software support, available worldwide

- Note: this is not insurance (refer below for insurance details)

Term: Two (2) year rotation

Students in 2012 Year 5 & 7 will receive a MacBook Air, Year 6 students will also receive a MacBook Air, and students in Year 9 will receive a MacBook Pro. All other year groups have a MacBook.

Support: Improved support experience:

1. One Degree (based in Senior, Middle and Junior School Libraries):

- Information and Learning Technology Coaches to assist students 1 on 1

- Small group training for software and technical issues

- Teacher support for podcasting, collaboration and communications technologies (iTunes U / iPod Touch/ iPad)

- Extension to include Parent training 2. Software Download Centre – Self Service:

- Students download the applications they need

3. Collaboration services including wikis and blogs, https://ishare.scotch.wa.edu.au 4. Onsite Technicians with rapid turnaround times and loan laptops available if needed. 5. Backup using Time Machine Backup drives.

End of Term: Laptops are either directly owned or subject to a lease arrangement and therefore need to be in a condition for sale either by Scotch College or the financier at the conclusion of the 2-year rotation. Scotch College or the financier requires the laptop to be in a suitable condition, allowing for fair wear and tear (refer to attached for guidelines), to achieve fair market value. Any reduction to the fair market value will be advised to you and charged to your Fee Account.

Repairs / Replacement:

We will have the services of an on-site technician, who will be an authorised Apple Repairer. This will mean that turnaround time should be reduced in most instances.

Any one repair / replacement part equal to or less than $200 will be charged to the Fee Account for each and every repaired / replaced item. Please note that a laptop repair / replacement may include the repair or replacement to more than one part and therefore the total charged to the Fee Account may exceed $200.

Insurance There must be a valid accepted claim for this section to apply. You are expected to abide by the decision to accept or deny a claim and indemnify the College.

Excess: $200 (basic)

Exceptions: The excess for a second LCD screen replacement claim is $500 and at cost (approximately $700) for a third LCD screen claim within the two-year rotation.

The excess for a first claim in relation to damage caused by liquid or food spills is 50% of Scotch’s replacement cost and at Scotch’s full replacement cost for any subsequent claim.

Coverage: - Anywhere in Australia

- International insurance coverage is at your cost to include on your travel insurance or home and contents policy.

Inclusions: - Fire, theft and accidental loss or damage to the equipment.

- Accidental damage is physical damage, which occurs as a result of a sudden, unforeseen and/or unexpected event.

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- Theft includes forcible entry into buildings / residences and ‘taking’ by force, intimidation or physical confrontation.

- Loss in transit if not left unattended in a public place or vehicle.

Exclusions: - Excess payable

- Theft when left unattended in public areas, including motor vehicles, and reasonable precautions (i.e. left in supervision of responsible person) have not been taken to safeguard the laptop.

- Damage or loss as a result of negligence, fraud or not meeting reasonable duty of care responsibilities.

- Damage as a result of liquid or food spills onto the laptop

- Damage as a result, or during air, sea or train travel unless the items are carried as personal cabin luggage.

- Normal wear and tear.

- Consequential loss (loss of information or records). Frequent data backups can mitigate this.

- Damage caused by excessive exposure to sunlight, heat, corrosion, contamination, pollution, animal or temperature variations.

- Acts of terrorism and normal policy exclusions in relation to war, invasion etc.

Care Tips: - Close laptop when carrying it to prevent screen or hard disk damage.

- Always use Scotch issued bag or sleeve.

- Don’t drink or have liquids near laptop.

- Think twice before shutting the screen – is there anything on the keyboard?

- Ensure any cables are out of the way to avoid tripping over them.

- Never leave laptop in a vehicle.

- Never leave laptop unattended in a public place, even for a short time.

- When travelling always carry the laptop as hand luggage.

Claims: - Operating / software matters should be taken 1º.

- Physical damage to hardware should be taken to the ILT department located in the lower BRC and at specified times in the Middle School Library.

- Claim forms in some instances can be completed on the spot, where appropriate.

- Loan laptops will be available, as appropriate.

Guidelines in relation to fair wear and tear:

(a) Must be suitable for condition of re-sale without diminishing the value below the normal fair market value for an asset of similar age and make.

(b) Example of normal wear and tear, include and are not limited to: (i) Light scratches on laptop casing

(ii) Light wear on laptop palm rests (iii) Faded lettering on keys (iv) Removable stickers / labels (v) Slight plastic colour fading

(c) Examples of normal wear and tear would NOT include and are not limited to: (i) Missing keys

(ii) Cracked casing, frame or lid

(iii) Broken hinges or latches that do not close (iv) Non-removable stickers / labels

(v) Etching, excessive scratching and abnormal markings (vi) Pressure patches, burns and scratches on screens

(vii) Major equipment discolouration, paint – including liquid paper, blood or radioactive substances requiring more light cleaning for safe handling and process for re-sale.

(viii) System does not boot up or systems passwords that prohibit diagnostic level program execution or testing (ix) Removal of serial number identification / product tags.

(d) Damage that disfigures the laptop from its normal appearance and function would be deemed to diminish the value compared to a model of equal age and make without disfigurement.

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Student Responsibilities and Requirement of the Scotch Laptop Program

The aim and purpose of the College Laptop Program is educational, to support schoolwork and research.

Security & Transport

• You should know where your laptop is at ALL times.

Senior School Students

 Laptops should be with you or in your locked locker.  Laptops may not be left at school overnight.

Middle and Junior School Students

 1°

 A Locked Classroom – or one with a teacher in attendance.  YOUR Locked Locker – If you have one.

Laptops must NOT be left in lockers overnight.  MS Staff Work Room - as a last resort.

• Laptops MUST be transported in the Scotch Laptop Bag when being carried to and from class. • Alternative laptop bags should NOT be purchased or used to carry laptops at school.

Laptop Repair

• If the laptop sustains any damage, please bring it immediately to 1°

• If the laptop stops working properly and you or your teacher can’t fix it, you must bring it to 1° to be fixed at recess or lunchtime.

• If it can’t be fixed in a reasonable time frame you will be issued a loan laptop until your computer can be returned.

Games

• Games are NOT to be played at school.

• You will be asked to remove any software that is violent in nature or that breaches the Acceptable Use Policy.

Laptop Backup & Computer Names

• Students MUST backup their work regularly. Loss of data is always a possibility when working with computers. A recent backup is

the only insurance against data loss.

• You MUST NOT change your laptop’s name in the SHARING preferences, as this will stop your computer software updates working properly.

Email, Spam, DoS & Illegal Content

• Your school email services should only be used for appropriate messages, as directed by your teacher.

• School email accounts can be checked at any time by Scotch staff.

• Sending inappropriate messages, SPAM or DoS (denial of service) messages is considered a serious offence that will incur significant consequences. If you receive any inappropriate messages, report them immediately to a teacher.

• Capturing and distributing illegal content via programs like UTorrent is also a serious misuse of your laptop.

• Similarly, if someone gives you a copy of illegally captured material you may also be breaking the law. • As a general rule, if you are not sure if it is ok to receive a copy of a file, then DON’T accept it.

Power Adaptors & Charging

• Make sure your laptop is fully charged overnight.

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ACCEPTABLE USE POLICY: INFORMATION AND LEARNING TECHNOLOGIES SERVICES

Scotch College provides Information and Learning Technologies (ILT), which include hardware, software, communication, and human resource services for students and staff to use within the provisions of the acceptable use policy and licence agreements.

• The aim and purpose of the College network and Laptop Program is educational, to support schoolwork and research.

• Access to the network including Internet access, iShare, e-mail and printing, is a privilege and continued use depends on respect for the rules of the School and care of the equipment.

• All users are responsible for legal, financial and other obligations resulting from their use of any ILT services.

• Students must report any malfunctions or damage to a computer/mobile device or technology such as digital camera to a teacher, or member of the ILT team.

• At no time should any user represent himself or herself as someone else. This practice is known as identity theft. There are however circumstances in which it is appropriate to maintain a level of anonymity (eg. chat rooms)

• Users will at all times respect the privacy and copyright of others. This means that the work of others must be fully acknowledged; files belonging to other users may be copied only with their permission; users may read their own mail only; passwords and personal details must not be disclosed.

• E-mail, Wiki and Blog messages must be courteous and respect the privacy and dignity of others.

• Users will be conservative with network downloads and only download data associated with their schoolwork.

• The College may at any time terminate, suspend or limit network access, Internet access or e-mail.

• Senior School students (Yrs 8 to 12) may only use approved mobile devices in class (- iPod Touch, iPad or iPhone) as directed by staff.

• Students in other years should not bring mobile devices to school unless they are for telephone communication.

• Boys may not make/receive phone calls without express permission from a staff member. Mobile telephones must be used sensibly.

• Video and photographs may not be taken or distributed without the express permission of the subject.

• Scotch College may check a computer, any storage devices, any school provided mobile device, internet usage logs, email and other communication mediums at any time to ensure I am complying with the spirit and intent of these policies.

• Scotch College requires that inappropriate/illegal software is not installed or downloaded onto computers or mobile devices that it provides for use by its students and staff.

• Scotch College requires all staff not to accept current students as a ‘Friend’ on social networking sites such as Facebook or other communications and collaboration systems not owned or managed by the College.

I agree that:

• I will use the College ILT Services (including Internet access, e-mail and printing) for educational purposes.

• I shall at all times be courteous and use appropriate language.

• I shall respect the College ILT equipment and resources.

• I take full responsibility for my use of the Internet, web services and e-mail.

• I shall not divulge personal details of any kind that could put anyone, including myself, at risk.

• I shall respect the rights, privacy and property of others. This includes their user IDs, passwords and files.

• I shall respect intellectual property rights and protect the College from infringement of copyright.

• I shall not plagiarise the work of others and shall fully acknowledge all material.

• I agree not to access unsuitable, offensive or illegal material.

• I understand that inappropriate use of the network, Internet, e-mail or other communication mediums including Social Networking sites, such as Facebook and YouTube, may result in disciplinary action.

• I will not invite or accept my teacher to be a ‘friend’ on social networking sites such as Facebook or other communications and collaboration systems not owned or managed by the College.

• I will be conservative with network downloads and only download data associated with my schoolwork.

• I will not make illegal copies of any software.

• I will not give illegal copies of any software to others.

• I will not install or download any software/data that may be illegal, inappropriate or offensive or use any software to infringe on the intellectual property/copyright of others (eg LimeWire, Peer to Peer file sharing).

• Scotch College may check my computer and any storage devices at any time to ensure I am complying with the spirit and intent of these policies.

• I understand that I can install software I have bought for myself, or that is bought by my parents, or downloaded from the Internet, I must comply with all the licence agreements for that software and I will be responsible for any ensuing consequences.

• I understand that software companies and copyright holders may take legal action against me if I break licence agreements or use software to infringe copyright.

• The Headmaster may impose penalties on me for copying, allowing software to be copied, or installing or downloading inappropriate or offensive software or media or otherwise failing to comply with these policies. This includes the use of software likely to infringe the intellectual property of others or activities likely to disrupt computing and network services (including wasting network bandwidth).

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Important Messages About Using Your Laptop

REMEMBER your laptop belongs to Scotch College. When using it you must abide by the “Scotch Acceptable Use Policy” rules.

1. Security & Transport

a. You should know where your laptop is at ALL times.

b. If you attend an event without your laptop (eg Sport) it must be left in one of the following 5 areas:

i. 1 Degree – if a staff member is in attendance.

ii. A Locked Classroom – or one with a teacher in attendance. iii. YOUR Locked Locker – If you have one. Note, Laptops must NOT

be left in lockers overnight.

iv. Reception Area – only if supervised by a staff member

c. Laptops MUST be transported in the Scotch Laptop Bag when being carried out of class.

d. Alternative laptop bags should NOT be purchased or used to carry laptops at school.

2. Laptop Backup & Computer Names

a. Students MUST backup their work regularly. Loss of data is always a possibility when working with computers. A recent backup is the only insurance against data loss

b. You MUST NOT change your laptop’s name in the SHARING preferences, as this will stop your computer software updates working properly.

3. Games

a. You will be asked to remove any software that is violent in nature or that breaches the Acceptable Use Policy

b. Games are not to be played during class time without teacher permission.

4. Email, Spam, DOS & Illegal Content

a. Your school email services should only be used for appropriate messages, as directed by your teacher.

b. School email accounts can be checked at any time by Scotch staff.

c. Sending inappropriate messages, SPAM or DOS (denial of service) messages are considered a serious offence that will incur significant consequences. If you receive any inappropriate messages, report them immediately to a teacher.

d. As a general rule, if you are not sure if it is ok to receive a copy of a file, then DON’T accept it. 5. Parents ILT Workshops

a. These are advertised in the Headmasters Newsletter.

6. Power Adaptors & Charging

a. Make sure your laptop is fully charged overnight.

b. Keep your power adapter labelled and in your laptop bag at ALL times.

c. Take care in winding your power adaptor cords to avoid expensive breakage.

7. Laptop Repair

a. If your laptop stops working properly, you MUST bring it to 1° as soon as possible.

b. If it can’t be fixed in a matter of minutes you will be issued a loan laptop until your computer can be returned.

8. Care Tips

Refer to Scotch College Acceptable Use Policy

 Think twice before shutting the screen – is there anything on the keyboard?  Don’t drink or have liquids near laptop.

 Ensure any cables are out of the way to avoid tripping over them.  Never leave laptop in a vehicle in plain sight.

 Never leave laptop unattended in a public place, even for a short time.  When travelling always carry the laptop as hand luggage.

 Backup your work regularly.

 Reboot your computer once per week.

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Student Name: ______________________________ Student ID: __________________________

I acknowledge that I have read and understood the latest online version of the following policy documents. I also confirm that I will be responsible for keeping abreast of any ILT policy updates which will be advertised and posted online at:

http://www.scotch.wa.edu.au/view/information-and-learning-technology/

1. Scotch Laptop Fact Sheet ... ☐

2. Acceptable Use Policy (includes Insurance Details) ... ☐

3. Student Responsibilities Sheet ... ☐

4. Important Message about using Laptop ... ☐ Name of Parent/Guardian: __________________________ Signed: ______________________________________Date: __________

Year 5 Collection Signed: (Parent/Student): Date: Asset No: _______________ Laptop ☐ Bag ☐ Charger ☐ Time Machine☐ TM Asset No: ____________ _______________________ _____/______/__________ Return

Signed: (Staff Member) Date: Asset No: _______________ Laptop ☐ Bag ☐ Charger ☐ Time Machine☐ TM Asset No: ____________ _______________________ _____/______/__________ Year 6 Collection Signed: (Parent/Student): Date: Asset No: _______________ Laptop ☐ Bag ☐ Charger ☐ Time Machine☐ TM Asset No: ____________ _______________________ _____/______/__________ Return

Signed: (Staff Member) Date: Asset No: _______________ Laptop ☐ Bag ☐ Charger ☐ Time Machine☐ TM Asset No: ____________ _______________________ _____/______/__________ Year 7/8 Collection Signed: (Parent/Student): Date: Asset No: _______________ Laptop ☐ Bag ☐ Charger ☐ Time Machine☐ TM Asset No: ____________ _______________________ _____/______/__________ Return

Signed: (Staff Member) Date: Asset No: _______________ Laptop ☐ Bag ☐ Charger ☐ Time Machine☐ TM Asset No: ____________ _______________________ _____/______/__________