M
ICROSOFT
O
UTLOOK
2010
Introduction... 3
Getting Started ... 3
Tour of the Outlook 2010 Interface ... 3
Start Outlook 2010... 4
Configure Email Account s ... 4
Set up IMAP/ Microsoft Exchange Server accounts ... 4
Set up POP accounts ... 7
Quick notes ... 9
Use the Ribbon ... 9
Command Tabs... 9
Command Groups ... 11
Customize the Ribbon ... 11
Change colors in Outlook ... 12
Introduction
Microsoft Outlook 2010 offers a premium business and personal email management tools to most of users all over the world.
From the redesigned look, Outlook 2010 provides a richer set of experiences to meet the communication needs at work, Home and school such as:
Save time viewing, creating and managing email
Get easier access to the right tools
Connect with people and stay up to date
Access personal information anywhere and anytime
This training document will provide users essential skills to explore most of the finest tools of organizing email, communicating and keeping in touch with social networking
Getting Started
Start Outlook 2010
Click on Start
Choose All Programs
Choose Microsoft Office folder
Click on Microsoft Office Outlook 2010
The Outlook Startup Wizard will be displayed for the first time using Outlook
Cancel out of the wizard
Set up email accounts without using the wizard
Configure Email Account s
Outlook requires configure an email account when starting it up for the first time. There are three types of
email accounts that Outlook supports:
IMAP accounts
Yahoo, Google, Hotmail, and AOL email accounts
Having access to mail folder on the mail server, store and process mail without downloading it to the local computer
Microsoft Exchange Server accounts
A collaborative communications server used by many organizations
POP3 accounts
The leading e-mail account type on the Internet
E-mail messages are downloaded to the local computer and then usually deleted from the mail server
Set up IMAP/ Microsoft Exchange Server accounts
The Add New Account Dialog Box is displayed
Choose E-mail Account box (default)
Enter username in Your Name textbox
Enter email address in E-mail Address textbox
Enter email password in Password textbox and retype it again in Retype Password textbox
Click Next
Wait for Outlook configure the email account
Click Finish when three green checkmarks indicating that the account did set up correctly
Click OK to restart Outlook and close the Outlook
Re-open Outlook, re-enter the email account password if prompted before the program starts, and then click OK to continue
Repeat the all the step to configure other new accounts
Set up POP accounts
A POP e-mail is normally associated with a Web site or Internet Service Provider (ISP), such as Comcast or AT&T
Contact the ISP or Web hosting company to find out what information as well as requirement to configure a POP account to Outlook
Incoming mail server address
Outgoing mail server (STMP) address
To set up a POP e-mail account, do the following:
Go to File tab Info click on Add Account
The Add New Account Dialog Box is display
Choose Internet E-mail option and click Next
Enter the account information under the Internet E-mail Settings
Under Logon Information, the User Name can be either only the user’s first name
and last name or a full email address which is depended on the ISP or Web hosting company
After enter the account information, if needed, click on Test Account Settings to test if the account is properly set up
Under Deliver new messages to section, decide either create a brand-new Outlook data file or add this data to an existing data file
If needed, click on More Settings to make other modifications based on the input from the Web posting company
The Test Account Settings Dialog Box is displayed
Quick notes
Multiple e-mail accounts can be setup in Outlook
A primary e-mail accounts can be setup together with additional ones such as:
An e-mail account for clients (primary)
An e-mail account for general inquiries
An e-mail account for personal
Use the Ribbon
The Ribbon stretches across the top of the message box. It displays groups of related commands in
separate tabs called Command tabs and groups called Command Groups
Command Tabs
Send/Receive tab - contains send/receive, download, server and preferences groups
Folder tab - contains New, actions, clean up, favorites and properties groups
View tab - contains current view, conversations, arrangement, layout, people pane, and window groups
Command Groups
Certain groups are expandable to view more options, notice some groups have a small diagonal arrow in the lower-right corner.
Select these diagonal arrows also known as Dialog Box Launchers to bring up an options window
Not all items have expandable options and for those no Dialog Box Launcher will appear
Customize the Ribbon
Do one of the following:
Go to File tab click Customize Ribbon
Right click on the Ribbon bar, and select Customize the Ribbon… from pop-up menu
Customization features:
Reorder the order of the tabs on the Ribbon bar
To create a new group to existing tabs, click New group Add commands to existing tabs
To create new tab, click New Tab Export/Import customized Ribbon bar
Change colors in Outlook
In previous versions of Outlook, there were no available options to change the overall look and feel of the program. In the 2010 version, however, there is the option to change colors. Microsoft has incorporated the ability for the user to select from three pre-selected color options
Go to File tab Options
The Outlook Options Dialog Box is displayed
Choose General
Under User Interface options section, select a desired color in the drop down list in Color scheme
