April 7, 2015
Name of Firm or Individual
Address
City Province
Postal Code Telephone No. Fax No.
Name of Person Signing for Firm (Please Print)
Position of Person Signing for Firm
REQUEST FOR QUOTATION
The Township of Douro-Dummer is in the market to purchase 9 laptop computers, 13 desk top computers and 1 Server.
GENERAL DESCRIPTION
Supply, delivery and implementation of 9 laptop computers, 13 desktop computers and 1 server only new, brand name as described under applicable minimum requirements. Each laptop and desktop will be loaded with
Windows 7 Professional and Microsoft Office 2013 Standard. Publisher will be required on 3 of the desktop units. The Township has a Select Agreement with Government Pricing with Microsoft.
We are looking for a Full Solution Implementation of Industry Standard Desk Tops, Laptops and Server.
CURRENT WORKING ENVIRONMENT
Server Base environment – Microsoft Server 2008R2 Windows Edition – Windows Server 2008R2 Standard
System – Processor Intel® Xeon ® CPU, E5520 @ 2.27 GHz, 12 GB, 64-bil Operating System Microsoft SQL Server 2008
21 Systems –Windows 7 Professional 1 System Windows XP Professional
Network Printers/Scanners/Facsimile – HP LaserJet 600M602, HP Color LaserJet CP3525dn, Toshiba Studio 3555c, Receipt Printer Epson-TM-T88IV
Individual Office Printers – 2 of Brother-HL-22700W, 3 of Samsung-ML-2525, HP LaserJet 4p
TIMING
Please review the information below and provide the Township with your written quote on the Request for Quotation Package on or before 12:00 noon, Friday, April 24th, 2015. The counter computer clock will be
considered the official time or in the case of faxed documents the time printed on the documents from the fax machine or in the case of e-mailed documents the received time will be documented.
Expected date of delivery and implementation is May 20th, 2015. This date can be negotiated for the laptops and
desktops. The server must be installed by this date to accommodate a Diamond Software upgrade scheduled for May 27th and 28th.
All quotes delivered to 894 South St., Warsaw should be in a sealed envelope addressed to: Darlene Heffernan Treasurer
RE: 2015-Computers
Township of Douro-Dummer P.O. Box 92, 894 South Street Warsaw, Ontario
KOL 3AO
705-652-8392, Ext. 203 Fax (705) 652-5044
Intended Use
The Computers and Server will be used to run Municipal business applications. These applications can be both in-house developed and based on off-shelf software.
Council Laptop Minimum Requirements - 4
Manufacturer – shall be a Brand Name Manufacturer
(Toshiba, Dell, Lenovo, HP, or Other Brand Name Manufacturer) Specify_______________________
Processor Speed Intel i5 Processor Specify _______________________
Hard Disk 500 GB or higher Specify _______________________
RAM 4GB or higher Specify _______________________
DVD+/-RW/R CD-RW Specify _______________________
2 USB Ports Specify _______________________
Screen Size 14” LCD Flat Screen (portable not mobile) Specify _______________________
10/100/1000 NIC, Wireless 802.11 A/B/G/N Specify _______________________
Microsoft Office Standard -2013 Specify _______________________
Windows 7 Professional 64bit Installed Specify _______________________
Wireless Mouse with Pad Specify _______________________
Warranty - Three year parts, labour and shipping
– Next Business Day on site Specify _______________________
Extended Battery Specify_______________________
Full Installation – Data Transfer, network setup, application setup with
Office Laptop Minimum Requirements - 5
Manufacturer – shall be a Brand Name Manufacturer
(Toshiba, Dell, Lenovo, HP, or Other Brand Name Manufacturer) Specify_______________________
Processor Speed Intel i5 Processor Specify _______________________
Hard Disk 500 GB or higher Specify _______________________
RAM 8GB or higher Specify _______________________
DVD+/-RW/R CD-RW Specify _______________________
2 USB Ports Specify _______________________
Screen Size 14” LCD Flat Screen (portable not mobile) Specify _______________________
10/100/1000 NIC, Wireless 802.11 A/B/G/N Specify _______________________
Microsoft Office Standard - 2013 Specify _______________________
Windows 7 Professional 64bit Installed Specify _______________________
Wireless Mouse with Pad Specify _______________________
Warranty - Three year parts, labour and shipping
– Next Business Day on site Specify _______________________
Extended Battery Specify_______________________
Full Installation – Data Transfer, network setup, application setup with
Desktop Minimum Requirements - 13
Manufacturer – shall be a Brand Name Manufacturer
(Toshiba, Dell, Lenovo, HP, or Other Brand Name Manufacturer) Specify_______________________
Processor Speed Intel i5 Specify _______________________
Hard Disk 500GB or higher Specify _______________________
RAM 8GB or higher Specify _______________________
DVD+/-RW/R CD-RW Specify _______________________
4 USB Ports Specify _______________________
Screen Size20” LCD Flat Screen Specify _______________________
10/100/1000 NIC Specify _______________________
Minimum USB Scroll Wireless Mouse Specify _______________________
Minimum USB Standard Wireless Keyboard Specify _______________________
20 - Microsoft Office Standard – 2013 Specify _______________________
3 of Microsoft Office Professional - 2013 Specify _______________________
Windows 7 Professional 64bit installed Specify _______________________
Each Unit shall be new (refurbished units will not be considered) Specify _______________________ Warranty - Three year parts, labour and shipping
– Next Business Day Onsite Specify _______________________
Server Minimum Requirements
Manufacturer – shall be a Tier 1 Manufacturer i.e. HP, IBM Specify_______________________
Processor Intel Xeon 8 Core Processor Specify _______________________
Hard Disk 6 X 900GB SAS 10K Drives
(Raid 10 – 2.7 TB of usable space) Specify _______________________
RAM 72GB Register or better Specify _______________________
Backup – Network Attached Storage W/Estimate 12TBs of Usable Storage - 3x 3TB USB Drives for Off Site Backups
Backup Software – Will include BMR (Bare Metal Recover),
Virtual Server Backup and Granular File Recovery Specify_______________________
DVD Specify _______________________
4 USB 2.0 Ports Specify _______________________
Redundant Power Supplies and Fan Kit Specify _______________________
Minimum USB Scroll Wireless Mouse to match brand name Specify _______________________ Minimum USB Standard Wireless Keyboard to match brand name Specify _______________________ WINDOWS SERVER 2012 R2 W/20 CALS – 2 X Server 2012 R2
- Minimum of 2 Virtual Server using Microsoft Hyper V Specify _______________________
EXCHANGE SERVER 2013 W/20 Client Access Licenses Specify _______________________
WatchGuard Firewall Appliance w/UTM Security Bundle to Support
And Office 20 Users Specify _______________________
Microsoft Office Standard – 2013 Specify _______________________
Warranty - Three year parts, labour and shipping
– Next Business Day Onsite Specify _______________________
ADDITIONAL IMPLEMENTATION REQUIREMENTS
The following requirements and information is applicable to the laptops, desktops and server:
Full on Site Installation, Implementation and testing. All users are to be added and tested.
Printer Network to be configured and tested.
Ability to work with third party software vendor: Diamond. Set up back up system, test.
No future plans for Voice over IP
Future growth has been considered in specifications. Firewall is currently in place.
No clones accepted.
Local Certified Service Provider, Same Day Business Response with 4 business hours on site response for critical server issues
CLARIFICATION OF REQUEST FOR QUOTATION DOCUMENTS
Any clarification of the Request for Quotation documents required by the Seller prior to submission of its Request for Quotation shall be requested through:
1. Darlene Heffernan, Treasurer, The Township of Douro-Dummer, (705) 652-8392 Ext 203 or email [email protected].
2. If Darlene is not available please contact: Peggy Reyner, (705) 652-8392 Ext. 200 or email [email protected]
Any such clarifications so given shall not in any way alter the Request for Quotation documents.
During the period prior to submission of Request for Quotations, required alterations will be issued to Seller’s as written addenda. The Seller shall list in its Request for Quotation all addenda that were considered when its Request for Quotation was prepared.
REQUEST FOR QUOTATION AWARD
Bids will be called, received, accepted and processed in accordance with the Township of Douro-Dummer’s procurement policy. (copy available upon request)
The Township reserves the right to accept or reject any or all quotes, to negotiate with the successful Bidder(s), split the award or to waive irregularities and omissions, if in so doing the best interests of the Township will be served. No liability shall accrue to the Township for its decision in this regard. Any quote or any part of a quote will not necessarily be accepted. The lowest quote may not necessarily be accepted as the Township of Douro-Dummer reserves the right to reject any or all quotes.
DELIVERY
All laptops, desk tops and the server will be delivered and installed at 894 South St., Warsaw.
CONDITIONS
PRICES
The undersigned agrees to supply, deliver and implement all computers and 1 server as outlined under Minimum Requirements of this Request for Quotation Document including all conditions as outlined for the following prices.
Supplier:________________________________________________________________ Contact Name:___________________________________________________________ Address: ________________________________________________________________
______________________________ Signature (Signing Officer)
Description Approx. Quantity
Unit Price Extended Price Laptop Computers – Council
as specified in minimum requirements
4 Laptop Computers – Office
as specified in minimum requirements
5 Desktop Computers – Office
as specified in minimum requirements
13 Server
as specified in minimum requirements
1
Microsoft Office Standard - 2013 20 Microsoft Office Professional - 2013 3
Windows 7 Professional 22
Wireless Trackball Mouse 1
