Role Description Finance Analyst

Role Description

Finance Analyst

Cluster Transport

Agency Transport for NSW

Division/Branch/Unit Regional and Outer Metropolitan / Fast Rail

Role number TBC

Classification/Grade/Band Transport Grade 7

ANZSCO Code 221112

PCAT Code 2113392

Date of Approval May 2021

Agency Website www.transport.nsw.gov.au

Agency overview

At Transport, we’re passionate about making NSW a better place to live, work and visit. Our vision is to give

everyone the freedom to choose how and when they get around, no matter where they live. Right now, we’re

delivering the

largest infrastructure program Australia has ever seen

– to keep people and goods moving,

connect communities and shape the future of our cities, centres and regions. At Transport, we’re also committed

to creating a diverse, inclusive and flexible workforce, which reflects the community and the customers we serve.

Our organisation – Transport for NSW – is comprised of numerous integrated divisions that focus on achieving

community outcomes for the greater good and on putting our customers at the centre and our people at the heart

of everything we do.

Primary purpose of the role

The role is to provide a range of financial management services to meet internal and external reporting and

analysis requirements, statutory compliance requirements and support the achievement of business objectives.

Key accountabilities

 Undertake research to assist with financial analysis and reconciliations to ensure the integrity of financial

data and identify risk areas. This includes monitoring of monthly results for transactional issues with

accruals, prepayments, capitalisation, and project costing allocations.

 Managing invoices, purchase orders, posting accruals and other financial and procurement

administrative tasks as required.

 Assisting in the procurement process, ensuring compliance with policies and procedures and providing

strategic advice on procurement submissions.

 Assisting with the preparation of briefings and options papers on technical matters for consideration by

Senior Managers and providing input and support for the financial and performance reporting process.

 Assisting to identify, promote and facilitate improvements in financial management and/or business

 Supporting achievement of business outcomes by providing sound accounting advice and direction to

stakeholders. This involves a detailed understanding of the underlying cost drivers of the business and

interpreting the impact of decisions and/or policy on financial outcomes.

Key challenges

 Coordinating and harmonising input, feedback and direction from multiple internal stakeholders and

decision-makers, and translating information into clear, accurate and effective communications suitable

for their intended audiences

 Managing time and prioritising issues given that work demands can flow from several sources

 Building and maintaining strong working relationships with a wide range of individuals and groups

Key relationships

Who Why

Internal

Reporting Line Manager  Escalate issues, keep informed, advise and receive instructions  Provide regular updates on key projects, issues, risks and priorities  Contribute to decision making

Work Team  Collaborate to continually improve knowledge, build capability, and improve consistency and service quality

Finance Business Partners  Provide relevant, timely and accurate advice / recommendations and reports

 Ensure respective team interactions with the business and People & Culture business partners are coordinated and seamless

TfNSW Group Finance & Investment  Manage compliance with Transport’s financial control frameworks, statutory and audit requirements, finance policies and procedures, and accounting standards

External

External Stakeholders/ Customers  Engage with relevant stakeholders/ customers to open channels of communication, provide expert advice, gather and exchange relevant information

 Resolve and provide solutions to issues

 Seek/ maintain specialist knowledge/ advice and collaborate on the implementation of organisation strategies, to keep abreast of best practice in Business Management.

Role dimensions

Decision making

The role operates with autonomy in determining day to day work priorities and in making associated decisions

in consultation with the line manager. Decisions on complex issues or those with political ramifications are

referred to a higher level of authority.

Reporting line

Direct reports

This role has no direct reports.

Budget/Expenditure

As per the approved TfNSW Financial Delegations.

Key knowledge and experience

 Demonstrated management accounting, analytical, communication and stakeholder management skills.

Essential requirements

 Tertiary qualification (Finance, Accounting, Commerce or related discipline) with relevant industry

experience, working toward or having full membership of a recognised professional accounting body, or

demonstrated, relevant, equivalent professional experience.

Capabilities for the role

The

describes the capabilities (knowledge, skills and abilities) needed to

perform a role. There are four main groups of capabilities: personal attributes, relationships, results and business

enablers, with a fifth people management group of capabilities for roles with managerial responsibilities. These

groups, combined with capabilities drawn from occupation-specific capability sets where relevant, work together

to provide an understanding of the capabilities needed for the role.

The capabilities are separated into focus capabilities and complementary capabilities.

Focus capabilities

Focus capabilities are the capabilities considered the most important for effective performance of the role. These

capabilities will be assessed at recruitment.

The focus capabilities for this role are shown below with a brief explanation of what each capability covers and

the indicators describing the types of behaviours expected at each level.

FOCUS CAPABILITIES

group/sets

Capability name Behavioural indicators Level

Display Resilience and Courage

Be open and honest, prepared to express your views, and willing to accept and commit to change

 Be flexible, show initiative and respond quickly when situations change

 Give frank and honest feedback and advice  Listen when ideas are challenged, seek to

understand the nature of the comment and respond appropriately

 Raise and work through challenging issues and seek alternatives

 Remain composed and calm under pressure and in challenging situations

Adept

Act with Integrity  Represent the organisation in an honest, ethical

and professional way and encourage others to do so

Be ethical and professional, and uphold and promote the public sector values

 Act professionally and support a culture of integrity

 Identify and explain ethical issues and set an example for others to follow

 Ensure that others are aware of and understand the legislation and policy framework within which they operate

 Act to prevent and report misconduct and illegal and inappropriate behaviour

Communicate Effectively

Communicate clearly, actively listen to others, and respond with understanding and respect

 Tailor communication to diverse audiences  Clearly explain complex concepts and

arguments to individuals and groups

 Create opportunities for others to be heard, listen attentively and encourage them to express their views

 Share information across teams and units to enable informed decision making

 Write fluently in plain English and in a range of styles and formats

 Use contemporary communication channels to share information, engage and interact with diverse audiences

Adept

Work Collaboratively

Collaborate with others and value their contribution

 Encourage a culture that recognises the value of collaboration

 Build cooperation and overcome barriers to information sharing and communication across teams and units

 Share lessons learned across teams and units  Identify opportunities to leverage the strengths of

others to solve issues and develop better processes and approaches to work

 Actively use collaboration tools, including digital technologies, to engage diverse audiences in solving problems and improving services

Adept

Deliver Results

Achieve results through the efficient use of resources and a commitment to quality outcomes

 Seek and apply specialist advice when required  Complete work tasks within set budgets,

timeframes and standards

 Take the initiative to progress and deliver own work and that of the team or unit

 Contribute to allocating responsibilities and resources to ensure the team or unit achieves goals

 Identify any barriers to achieving results and resolve these where possible

 Proactively change or adjust plans when needed

Intermediate

Think and Solve Problems

Think, analyse and consider the broader context to develop practical solutions

 Research and apply critical-thinking techniques in analysing information, identify

interrelationships and make recommendations based on relevant evidence

Complementary capabilities

Complementary capabilities are also identified from the Capability Framework and relevant occupation-specific

capability sets. They are important to identifying performance required for the role and development

opportunities.

Note: capabilities listed as ‘not essential’ for this role are not relevant for recruitment purposes however may be

relevant for future career development.

 Anticipate, identify and address issues and potential problems that may have an impact on organisational objectives and the user

experience

 Apply creative-thinking techniques to generate new ideas and options to address issues and improve the user experience

 Seek contributions and ideas from people with diverse backgrounds and experience

 Participate in and contribute to team or unit initiatives to resolve common issues or barriers to effectiveness

 Identify and share business process improvements to enhance effectiveness

Finance

Understand and apply financial processes to achieve value for money and minimise financial risk

 Understand core financial terminology, policies and processes, and display knowledge of relevant recurrent and capital financial measures  Understand the impacts of funding allocations on

business planning and budgets

 Identify discrepancies or variances in financial and budget reports, and take corrective action  Know when to seek specialist advice and

support and establish the relevant relationships  Make decisions and prepare business cases,

paying due regard to financial considerations

Adept

Procurement and Contract Management

Understand and apply procurement processes to ensure effective purchasing and contract performance

 Understand and comply with legal, policy and organisational guidelines and procedures relating to purchasing

 Conduct delegated purchasing activities in line with procedures

 Work with providers, suppliers and contractors to ensure that outcomes are delivered in line with time and quality requirements

Intermediate

COMPLEMENTARY CAPABILITIES

group/sets

Capability name Description Level

Manage Self Show drive and motivation, an ability to self-reflect

Value Diversity and Inclusion Demonstrate inclusive behaviour and show respect for diverse backgrounds, experiences and

perspectives

Intermediate

Commit to Customer Service Provide customer-focused services in line with public sector and organisational objectives Adept Influence and Negotiate Gain consensus and commitment from others, and

resolve issues and conflicts Intermediate

Plan and Prioritise Plan to achieve priority outcomes and respond

flexibly to changing circumstances Intermediate Demonstrate Accountability Be proactive and responsible for own actions, and

adhere to legislation, policy and guidelines Adept

Technology Understand and use available technologies to

maximise efficiencies and effectiveness Adept Project Management Understand and apply effective planning,

coordination and control methods Intermediate

Occupation specific capability set

Financial Accounting and Statutory Reporting

Apply and comply with accounting standards, legislation and specific organisational policies, standards and protocols, and implement effective statutory and other external reporting requirements

Level 2

Management Accounting Provide high quality analysis and evaluation of financial and operational performance to inform management decisions, and to underpin effective budget formulation, forecasting and projections

Level 2

Finance Operations and Systems

Ensure appropriateness and reliability of financial information systems, and effective governance, cash management and controls over transactional

processes

Level 2

Finance Business Partnering Partner with key stakeholders, and provide expert professional advice, coaching and consulting expertise to ensure the effective alignment of financial management strategies and organisational objectives