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OIL INDIA LIMITED

(A Govt. of India Enterprises)

BIDDING DOCUMENT NO. 6675/T-101/05-06/VKG/01

FOR

DESIGN, ENGINEERING, FABRICATION, SUPPLY,

ERECTION, TESTING AND COMMISSIONING OF MOUNDED

LPG STORAGE BULLETS AT DULIAJAN

PART-I: VOLUME – I (COMMERCIAL)

Prepared & Issued by:

Regd. Office : Engineers India Bhawan, 1, Bhikaiji Cama Place, New Delhi - 110066

Sl. No……… Cost of Bidding Document : INR 5,000/-

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D:\B. BISWAS\6675\01\M_INDEX.doc -

1

- MASTER INDEX

NAME OF WORK : DESIGN, ENGINEERING, FABRICATION, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF MOUNDED LPG STORAGE BULLETS AT DULIAJAN FOR M/S OIL INDIA

BIDDING

DOCUMENT NO. : 6675/T-101/05-06/VKG/01

A) PART-I: VOLUME I (COMMERCIAL)

S. NO. DESCRIPTION FILE NAME NO. OF

PAGES

1. COVER PAGE Cover pageP1 1

2. MASTER INDEX M_Index 11

3. ISSUE LETTER OF BIDDING DOCUMENT IssueLetter 1 NOTICE INVITING TENDER (NIT)

i) NIT (Short Description) 6675T01_Nit_pub 1 4.

ii) NIT (Detailed Description) 6675T01_Nit_web 5 5. ACKNOWLEDGEMENT CUM CONSENT

LETTER

Acklet 2

6. INSTRUCTION TO BIDDERS (ITB) 6675T01_ITB 15 PROPOSAL FORMS (ANNEXURES TO

ITB)

6675T01_ITB_ANN 17 i) ANNEXURE-I: INFORMATION

ABOUT BIDDER

1 ii) ANNEXURE-II: DETAILS OF

SPECIFIC EXPERIENCE AND ANNUAL TURNOVER DETAILS AS CALLED FOR IN “QUALIFICATION CRITERIA” OF NOTICE INVITING TENDER

2

iii) ANNEXURE-III: PAST EXPERIENCE DURING LAST 7 YEARS

1 iv) ANNEXURE-IV: CONCURRENT

COMMITMENTS

1 v) ANNEXURE-V: DETAILS OF

PROPOSED EQUIPMENTS, TOOLS & TACKLES

1 7.

vi) ANNEXURE-VI: ANNUAL TURNOVER STATEMENT

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PAGES vii) ANNEXURE-VII: DETAILS OF

PROPOSED SITE ORGANISATION

1 viii) ANNEXURE-VIII: COMPLIANCE TO

BID REQUIREMENT

1 ix) ANNEXURE-IX: COMMERCIAL

QUESTIONNAIRE

2 x) ANNEXURE-X: DETAILS OF P.F.

REGISTRATION

1 xi) ANNEXURE-XI: CHECK LIST FOR

SUBMISSION OF BID (COMMERCIAL PART)

2

xii) ANNEXURE-XII: BIDDER’S QUERIES FOR PRE-BID DISCUSSION

1

8. GENERAL CONDITIONS OF CONTRACT (GCC) 667501_GCC 27 PROFORMA TO GCC 6675-GCCProforma 5 i) PROFORMA-I: FORM OF PERFORMANCE BANK GUARANTEE 1

ii) PROFORMA-II: CONTRACT FORM 2

9.

iii) PROFORMA-III: FORM OF BID SECURITY (BANK GUARANTEE)

2 10. SPECIAL CONDITIONS OF CONTRACT

(SCC)

6675T01_SCC 24 11. APPENDIX TO SCC

i) Appendix-I: Measurement of Work 6675SCC-App-I 1 ii) Appendix-II: Terms of Payment 6675SCC-App-II 2 iii) Appendix-III: Conditions for Issue &

Reconciliation of Free Issue Material

6675SCC-Ap-III_IROM ₁₀ iv) Appendix-IIIA: Scope of Work &

Scope of Supply

6675SCC-Ap-IIIA ₈ v) Appendix-IV: Specification for Quality

Assurance System

6675SCC-Ap-IV_QAS ₁₀ vi) Appendix-V: Standard Specification

for Health, Safety and environment (HSE) management at construction sites, Safety measures for Electrical Installation during construction (7-51-0332 Rev. 0)

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PAGES vii) Appendix-VI: Qualification and

Experience of Key Supervisory Personnel

6675SCC-Ap-VI_KP ₂

viii) Appendix-VII: Project Planning, Scheduling and Monitoring System

6675SCC-Ap-VII_PPSM ₄ ix) Appendix-VIII: Time Schedule 6675SCC-Ap-VIII_TS 1 12. SCHEDULE OF RATES

(SEPARATOR)

SOR-Coversheet ₁

13. PREAMBLE TO SOR Preamble 1

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PART-II: PRICE PART

S. NO. DESCRIPTION FILE NAME NO. OF PAGES

SCHEDULE OF RATES

(S.O.R.)

1. Cover Page – Part-II CoverpageP2 1 2. Preamble to Schedule of Rates Preamble 1 3. Schedule of Rates (Detailed description) SOR 6

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PART-I: VOLUME –II (TECHNICAL)

S.NO. DESCRIPTION NO. NO. OF

SHEETS

REV. NO.

I STATIC EQUIPMENT

1. Vessel data sheet for Mounded Storage vessels.

6675-61-16-46-3001 4 C 2. a. Specification for Mounded Pressure vessels _{6675-00-16-46-SP-08} ₆ _B 2.b. Site Facilities _{6675-00-16-46-SP-06} ₃ _B 2.c. Specification for dismantling of existing

bullets 6675-00-16-46-SP-09 3 B

3. General Spec. for Pressure Vessel 6-12-0001 13 3 4. Supplementary Specification for Carbon Steel

Vessels 6-12-0002 7 5

5. Standard Specification for Boiler Quality

Carbon Steel Plates 6-12-0011 6 5

6. Vessel Tolerances 7-12-0001 2 3

7. Manhole With Davit 7-12-0010 2 4 8. Ladder Rungs for Manhole/Demister 7-12-0011 1 3 9. Standard Bolt-Hole Orientation 7-12-0015 1 3

10. Vortex Breaker 7-12-0019 1 3

11. Earthing Lug 7-12-0026 1 3

12. Name Plate 7-12-0027 1 3

13. Manufacturers Name Plate 7-12-0028 1 3 14. Bracket for Name Plate 7-12-0029 1 3 15. Details of Forged Nozzles 7-12-0031 1 2 16. Internal Feed Pipe Support 7-12-0032 2 2 17. Instructions to vendor for quality data

requirement 7-76-0101 8 3

18. Waiver/Deviation permit 5-0000-0180-F1 2 2 II. _{PROCESS & OPERATION}

1. Process Design Basis for Mounded Storage _{and pumping facilities} Process Description of LPG Storage Bullets

6675-04-41-DB-01

6675-04-41-DB-02 12 3 0 0

2. _{P&ID (LPG Storage and transfer system)} _{6675-04-41-61-1111/1112} _1/1 _1/1 3. P&ID

(Ethyl mercaptan dosing system ) 6675-04-41-61-1113 1 1 4. P&ID (LPG security system) _{6675-04-41-61-1114} ₁ ₁ 5. Decommission & commissioning of LPG

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SHEETS

REV. NO. III ELECTRICAL

1. Technical specification (electrical) for LPG mounded bullets

6675-00-16-50-SP-4001 9 0 2. Electrical scope of work for LPG Mounded

Bullets

6675-00-16-50-SP-4000 7 0 3. Key Single Line Diagram 6675-00-16-50-DS-4002 1 0 4. Cable schedule 6675-00-16-50-DS-4003 2 0 5. M.V. Switchboard component details 6675-00-16-50-DS-4004 1 0 6. Indoor/Outdoor Lighting Feeder 6675-00-16-50-DS-4005 1 0 7. Scheme for AC Control Supply 6675-00-16-50-DS-4006 1 0 8. M.V. Switchboard Contactor Controlled

Motor Feeder

6675-00-16-50-DS-4007 1 0 9. Data sheet for squirrel cage induction motor 6675-00-16-50-DS-4007 1 0 10. Vendor List 6675-00-16-50-VL-4001 3 0 11. Specification for Flameproof Control Stations 6-51-0006 6 2 12. Flameproof plugs, sockets and hand lamps 6-51-0021 7 2 13. M.V. Induction Motors 6-51-0032 13 3 14. Medium and high voltage cables and

accessories

6-51-0051 10 4

15. Light fittings for hazardous locations 6-51-0061 7 2 16. Design philosophy for electrical facilities 6-51-0099 25 4

LIST OF INSTALLATION STANDARDS

1. Symbols-Plans (layout drawing) 7-51-0021 2 4 2. Earth electrode in test pit 7-51-0102 1 3 3. Earth plate fixing details 7-51-0103 1 2 4. Typical earthing of motors 7-51-0104 1 2 5. Typical push button station earthing 7-51-0106 1 2 6. Earthing of tanks, vessels and spheres 7-51-0108 2 3 7. Equipment earthing schedule 7-51-0116 1 4 8. Typical installation of well glass lighting

fixture

7-51-0217 1 2

9. Div.2/ Flameproof lighting fixture mounting details

7-51-0221 1 2

10. Typical section of lined trench in paved area 7-51-0303 1 3 11. Installation of push bottom station on

structural channel

7-51-0306 1 2

12.

Typical installation of cable for motor(in trench

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SHEETS

REV. NO. 13. Arrangement for termination of cables laid in

trench(for MV motors)

7-51-0325 1 1

14. Safety measures for electrical installations during construction

7-51-0332 2 0

IV. _{SPECIALIST MATERIALS AND MAINTENANCE SERVICES (SMMS)} 1. Specifications ,scope of work, engineering _{input for for cathodic protection & coating}

system for mounded storage bullets

6675-0642-CP-001 88 1

2. Schematic CP System Layout Details 6675-0642-DS-0001 3 0 3. Anode Lead Junction Box Detail for non _{classified area} 6675-CP-D-204 1 0 4. CJB cum test station Details 6675-CP-D-205 1 0 5. Str to cable joint by Thermit Welding 7-06-208 1 A 6 Underground Cable Installation Details 7-06-209 1 A 7. Installation Details of Junction Box Support _Structure 6675-CP-D-212 1 0 8. CP System PDB details 6675-06-42-D-227 1 0 9. Job Specification for fireproof coating for

connected lines of bullets & ROV's 6675-0640-SP-01 4 0 10. Standard specification of fireproofing for

hydrocarbon storage vessels. 6-79-09 11 2 11. Layout arrangement for equipment under

shelter. 6675-0642-012 1 0

12. PDB cabinet layout 7-06-250 1 0 13. MJB marker post details 6675-0642-05 1 0 14. Distributed vertical anode bed details for one

anode. 7-06-230 1 0

V. GENERAL CIVIL

1. Technical specification (General Civil) m ounded bullets

6675-00-16-47-SP02 10 A

2. Layout Plan for mounded bullets _{6675-00-16-47-1001} _- A 3. Area drawing for mounded bullets _{6675-00-16-47-00002} _- A 4. _{Spray nozzles(medium velocity)} _{6675-00-16-47-DS03} ₁ A 5. _{Quartzoid bulb detectors} _{6675-00-16-47-DS04} ₁ A 6. Engineering Design Basis 6675-00-16-47-DB01 10 0 7. Datasheet for deluge valve DVH-LOI-3487 DS 1 0 8. Deluge valve section DVH-LOI-3487 1 0 9. Schematic diagram DVH-LOI-3487 1 0

ENGINEERING STANDARDS

1. Abbreviations and legends 7-65-0001 4 2 2. Cable crossing under roads ( PVC Pipes) 7-65-0006 1 2 3. Standard sections for storm water ditches 7-65-0101 1 4 4. Pipe culvert for storm water drainage 7-65-0103 3 1 5. Concrete sliding sleepers cast-in-situ 7-65-0406 1 4 6. Concrete sliding sleepers cast-in-situ 7-65-0407 1 4 7. Installation details for fire hydrants, water

monitor and foam water monitor

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SHEETS

REV. NO. 8. Steps on dykes and roads 7-65-0308 1 2 9. Pipe sleeper cross overs 7-68-563 4 2 10. RCC pavement details 7-65-0404 1 2

11. Standard specification for concrete

pavement 6-65-1019 8 0

12

Standard specification for RCC pipe culverts and ERC crossing for LSTK Package

6-65-1021 4 0

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Standard specification for under ground for above ground GI pipeline system water services.( for LSTK Package)

6-65-1027 3 0

14

Standard specification for misc. civil and structural works for U/G piping and other civil works (for LSTK Package)

6-65-1035 5 0

15

Standard specification for stand post type fire hydrant (with or without pumper connection)

6-66-0012 4 1

16 Standard specification for stand post type

water monitor. 6-66-0021 5 1

17 Standard specification for hose cabinet. 6-66-0047 4 1

18

Standard specification for rubber lined or rubberised fabric lined woven j acketed hose.

6-66-0011 3 1

19. Standard specification for water spray nozzle for cooling.

6-66-0046 5 1

20

Standard specification for corrosion protection tape coating for underground steel piping.

6-79-0011 14 0

21 Standard specification for fabricati on and

erection of piping. 6-44-0012 13 2 23 Standard specification for inspection, and

testing of piping systems.

6-44-0013 9 2

VI PIPING

1. Scope of work and Supply and technical requirements

6675-00-16-43-MD-02 ₂₁ ₀

1A Engineering Design Basis (Piping)

-Questionnaire 6675-00-16-43-DB-01 4 0 1B _{Engineering Design Basis (Piping) –}

Design Philosophy

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SHEETS

REV. NO. Design Philosophy

2. Piping material specification (PMS) 6675-6-44-0005 40 0 3. Piping material specification- General

notes

6675-6-44-0005 A1 15 0

4. Valve Material Specification (VMS) 6675-6-44-0006 21 0 5. Valve material specification- General

notes

6675-6-44-0006 A1 5 0

6. Standard specification for non destructive

examination requirements of piping 6-44-0016 19 4

7. Welding specification for the fabrication of

piping 6-77-0001 29 2

8. Standard specification for shop and field

painting 6-44-0004 45 2

9. Standard specification for fabrication and

erection of piping 6-44-0012 13 2 10. Standard specification for inspection,

flushing a nd testing of piping systems

6-44-0013 9 2

11.

Standard specification for

pre-commissioning, chemical cleaning. And post cleaning passivation of carbon steel suction piping of compressors.

6-44-14 19 0

12.

Standard specification for Application of Torque and Hydraulic bolt Tension for Flange Joints

6-76-0002 27 0

13. Standard specification for Pressure Testing of Erected Piping Systems

6-44-0017 10 1

14. Standard specification for Positive Material

Identification(PMI) at construction site 6-82-0002 8 0 15. Standard specification for hot insulation

of vessels, piping and equipment 6-44-0002 53 2

16. Stub in Standard 7-44-0032 2 2

17. Drip Ring 7-44-0163 1 2

18. Vents and Drains 7-44-0350/0351 1/1 2/2 19. Orientation of Orifice Taps 7-44-0352 1 2 20. Wells Installation 7-44-0353 2 2 21. Pressure Tappings 7-44-0354 1 2

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SHEETS

REV. NO. 22. Utility Hose Station 7-44-0401 1 2 23. Tolerances For Fabrication 7-44-0486 1 2 24. Pipe Sleeve Details 7-44-0404 1 2

25. Welding specification charts for piping

class 6-77-0005 30 4

26. Overall Piping Plan 6675-61-16-43-0011 1 A 27. Piping Detail Drawing 6675-61-16-43-0021 1 A 28. Piping Detail Drawing 6675-61-16-43-0022 1 A

VII _{CIVIL STRUCTURAL}

1. Spec. for civil and structural works Mounded storage vessels

6675-00-16-48-SP-251 26 B

2. Job specification structural-Annexure-I 6675-00-16-48-SP-252 25 A 3. Welded column splice(unequal joist _section) 7-68-0207 ₂ 2 4. Splicing details for rolled sections 7-68-0208 7 3 5. Rigid frame details _7-68-0209 ₁ ₃ 6. Beam to beam and beam to column

connection details

7-68-0211 1 3

7. Standard grating details 7-68-0561 6 3 8. _{Typical details of weld lengths for angle}

members. 7-68-0653 1 1

9. Detail of moment connection for boxed

MC columns to boxed MC beams 7-68-0654 2 1

10. Shear connections

7-68-0689 4 0

11.

Specification for fireproofing of structural

steel works 6-68-0033 12 5

12.

Pump House Details

6675-00-16-48-1304 1 A

VIII INSPECTION

1. Inspection/Monitoring meth odology for

packages contracts 6675-5-1842-0001 13 0 IX

INSTRUMENTATION 1. Instrumentation spec. for LPG Mounded

Bullets

6675-61-16-51-JS-01 12 A

2. Job Standard specifications for instrumentation work

6675-6-52-0053 86 0

3 Standard specification for tank level indicators

6675-6-52-0014 11 0

4 Job standard specification for pressure switches

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SHEETS

REV. NO. 5 Instrument standard specification for

control valves

6675-6-52-0031 20 0

6 Instrument standard specification for gas detection system

6-52-80 13 1

7 Instrument connection on vessels, stand pipes and tanks

7-52-0001 1 1

8 Instrument connection on piping 7-52-0002 1 1 9 Orifice plates and flanges dimensional

details

7-52-0041 14 1

TUBING HOOK UP STANDARDS 1 control valve with positioner and I/P

converter

7-52-00204 1 2

2 Control valve with solenoid 7-52-0207 1 2 INSTALLATION STANDARDS

1 Flow instrument - DP type liquid & condensate vap. service meter belo

6675-61-16-51-IS06 1 0

2 Pressure Gauge liquid / gas service 6675-61-16-51-IS21 1 0 3. Pressure Instrument meter on vessel

above

6675-61-16-51-IS61 1 0

4. Pressure Instrument Gas Service Meter Above

6675-61-16-51-IS35 1 0

5. Pressure gauge remote/pump discharge 6675-61-16-51-IS30 1 0 6. Level gauge on stand pipe 6675-61-16-51-IS42 1 0 7. Instruments support - single instruments 7-52-0101 3 0 8. Instruments support - two instruments 7-52-0102 3 0 9. Support details for junction boxes 7-52-0104 1 0 10. Canopy for instruments 7-52-0105 1 0

DRAWINGS AND DOCUMENTS

1. Level ins trument installation detail 6675-61-16-51-4601 1 0 2. Level sketch 6675-61-YD-NE-0001 1 A 3. Instrument air supply distribution scheme 6675-61-16-51-G011 1 0 4. Sketch for built up thermowell 6675-00-YT-SK-SK-1410 1 0 X PROJECTS

1. List of approved Vendors 6675-08-MB-VL 7 0 XI ROTATING EQUIPMENT

1. Scope of Work and Supply 6675-00-RE-SS-5030 3 B 2. Doc./drgs. for owner/PMC review 6675-00-RE-VDR-5020 3 A 3. Job specification 6675-00-RE-JS-5010 10 B

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D:\B. BISWAS\6675\01\IssueLetter.doc Page 1 of 1 ISSUE LETTER OF BIDDING DOCUMENT

SUBJECT : DESIGN, ENGINEERING, FABRICATION, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF MOUNDED LPG STORAGE BULLETS AT DULIAJAN FOR M/S OIL INDIA

(BIDDING DOCUMENT NO.: 6675/T-101/05-06/VKG/01)

1. The Bidding Document is issued in the form of Compact Disc (CD). Bidder shall submit the Master Index enclosed with this "Issue letter of Bidding Document" duly signed and stamped in token of having received and read all parts of Bidding Document.

NAME & ADDRESS OF BIDDER: _____________________________ _____________________________ _____________________________

The cost of the Bidding Document (Non-Refundable) is Rs. 5,000/- (Rupees Five thousand only) to be submitted in the form of Crossed Demand Draft (DD No. __________________ dated _________________) in favour of Engineers India Limited, Kolkata.

2. The Bidding Document is not transferable in any other name.

3. Bidders desirous to submit their bid on downloaded document have to pay requisite document fee as specified in the bidding document while submitting their bid. Bids submitted on downloaded documents shall not be considered for opening without requisite bidding document fee.

DY. GEN. MANAGER, R.O. (Kolkata) ENGINEERS INDIA LTD.

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OIL INDIA LIMITED

NOTICE INVITING TENDER (NIT) FOR

DESIGN, ENGINEERING, FABRICATION, SUPPLY, ERECTION, TESTING AND

COMMISSIONING OF MOUNDED LPG STORAGE BULLETS AT DULIAJAN FOR M/S OIL INDIA LIMITED (BIDDING DOCUMENT NO. 6675/T-101/05-06/VKG/01)

(DOMESTIC COMPETITIVE BIDDING)

Engineers India Limited (EIL), on behalf of Oil India Limited (OIL), invites sealed bids under single stage two-bid system from competent Indian agencies for Design, Engineering, Fabrication, Supply, Erection, Testing and Commissioning of Mounded Storage Bullets at Duliajan, Assam.

Bid Security Cost of Bidding Document

Time Schedule Sale Period

INR 18,60,000/- INR 5,000/- 12 (Twelve) Months From 02.05.06 To 29.05.06

Last date and time for receipt of Bids: 1200 Hrs. on 30.05.06.

For detailed NIT, visit EIL website www.indianprocessplants.com and OIL website (www.oilindia.nic.in).

Contact person : Sr. Mgr. (C&P), Engineers India Limited, Regional Office Kolkata, A. G. Towers, 5th Floor, 125/1, Park Street, Kolkata-700 017. Telephone : 91-33-22276304/22277305 Extn. 228 Telefax : 91-33-22277692, Email: [email protected]

DY. GENERAL MANAGER ENGINEERS INDIA LIMITED – KOLKATA

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OIL INDIA LIMITED

NOTICE INVITING TENDER (NIT) FOR

DESIGN, ENGINEERING, FABRICATION, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF MOUNDED LPG STORAGE BULLETS AT DULIAJAN FOR M/S

OIL INDIA LIMITED (BIDDING DOCUMENT NO. 6675/T-101/05-06/VKG/01)

(DOMESTIC COMPETITIVE BIDDING)

1.0 M/s. Oil India Ltd. (OIL), a Government of India Enterprise, engaged in exploration and distribution of oil and gas, have proposed to replace the above ground existing LPG Storage Bullets with Mounded LPG Storage Bullets to mitigate safety hazard. OIL have appointed Engineers India Limited (EIL) as their Consultant for implementation of this Project

2.0 EIL, on behalf of OIL, invites sealed bids for the abovementioned subject Work under single stage two envelope system from competent Indian agencies with sound technical and financial capabilities and meeting the qualification criteria as stated under para 6.0 below.

3.0 BRIEF SCOPE OF WORK AND TIME SCHEDULE

3.1 The scope of work envisaged is residual design, detailed engineering, procurement of materials and bought out components, fabrication, post weld heat treatment, inspection, testing, coating and painting, cathodic protection, instrumentation, supply, construction, civil works, erection and commissioning of following mounded storage vessel systems on turnkey basis. Total single point responsibility of satisfactory execution of entire work shall rest with the Bidder.

3.2 3 nos. Mounded Storage Vessels each of 830 m3 capacity and size 6m I/D x 25.5m TL to TL, designed and constructed as per ASME Section VIII Division 2 having following parameters: Minimum Thickness (mm) Service Design Pressure (kg/cm2g) Design Temp. (ºC) Shell Heads Empty Weight (MT) Approx. Material LPG 14.5 +55/(-) 29 30 22 185 SA 516 Gr 70

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3.3 Accessories for mounded storage vessels, including procurement and installation of 4 nos.

pumps, construction of their foundation, civil works such as sand bed, mound, hard stand,

soil strengthening and tunnel/trenches, coating and painting, cathodic protection, mercaptan dosing system, all piping, instrumentation and electrical works within battery limit, fire-protection system.

3.4 Scope also includes barricading of the bullet area for dismantling and construction work, dismantling of 3 nos. existing bullets mounted above grade (size 3.353m outside diameter and 42.723m overall length – weight approx. 65 MT each), cutting in to three pieces and transportation to Owner’s storage point, dismantling of existing piping, structures, foundation.

4.0 TIME SCHEDULE: 12 (twelve) months from the date of issue of Letter of Intent/Fax of Intent

5.0 SALIENT FEATURES OF BIDDING DOCUMENT

a) Bidding Document No. : 6675/T-101/05-06/VKG/01 b) Bidding Document on Sale : From 02.05.06 to 29.05.06

(1330 Hrs.to 1600 Hrs.) c) Document Fee : INR 5,000/-

d) Bid Security : INR 18,60,000/-

e) Pre-Bid Conference : 10-00 Hrs. on 16.05.06 in EIL office at Kolkata f) Last date of Receipt of

Bidder's Queries for Pre-Bid

: 12.05.06

g) Last Date and time of submission of Bids

: 1200 Hrs. on 30.05.06 h) Opening of

Techno-Commercial (Unpriced) Bid

: 1430 Hrs. on 30.05.06

(In presence of authorised representative of attending bidders).

i) Place of submission of bid : Engineers India Limited, Regional Office Kolkata, A. G. Towers, 5th Floor, 125/1, Park Street, Kolkata-700 017

If any of the day identified above happen to be EIL holiday, the next working day shall be implied.

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5.1 Bidding document can be purchased by interested Bidders on any working day (Monday to Friday) during sale period from Cashier, Engineers India Limited, Regional Office Kolkata, A. G. Towers, 5th Floor, 125/1, Park Street, Kolkata-700017 on written request and upon payment of non-refundable Document Fee payable through crossed demand draft in favour of “Engineers India Ltd.” payable at Kolkata. Request for sending Bidding Document by Post/ Courier or any other mode shall not be entertained.

5.2 The complete Bidding document is also available on the website of OIL (www.oilindia.nic.in) and EIL (www.indianprocessplants.com). Bidders desirous to submit their bid on downloaded document shall pay cost of Bidding document while submitting the Bid, failing which their Bid shall not be considered for opening.

5.3 For Bid submitted on downloaded document, the Bidder in whose name Bid and EMD is submitted shall be considered for Bid Evaluation.

6.0 QUALIFICATION CRITERIA (TECHNICAL) 6.1 EXPERIENCE CRITERIA

6.1.1 The Bidder must be an established fabricator of mounded vessels/reactors/columns/spheres/ vessels of carbon steel and should have fabricated at least two such items with thickness above 25 mm and total erection weight (excluding refractory & internals) of single equipment not less than 185 MT (may be in multiple lift and weld in-situ), in the past seven years.

6.1.2 The Bidder on his own must have successfully executed at least one installation of two or more mounded storage vessels meeting requirements of thickness and weight as per 6.1.1 above, in a single mound and his scope of work and supply must include design, engineering, procurement, fabrication, erection and hydro test including all connected works and commissioning of the complete mounded storage system on a turnkey basis as single point responsibility which should have been working satisfactory for at least one year (8000 hours). Period of one year (8000 hours) shall be reckoned from the due date of opening of the bids.

6.1.3 If the Bidder has no past experience of his own as per 6.1.2 above, but meets the requirements of 6.1.1 above, then he shall engage services of a reputed back up consultant for design, engineering, construction supervision and performance guarantees. The back up consultant must be acceptable to Owner/EIL. The back up consultant must have the relevant experience of his own as defined in 6.1.2 above. The back up consultant shall be engaged for carrying out:

a) either the complete design and engineering or the review of design, drawings/data sheets prepared by bidder.

b) provide or review the construction and erection procedures prepared by bidder and shall provide supervision during construction and commissioning, and

c) provide back up guarantees for performance and defect free job carried out by the bidder.

6.1.4 The Bidder shall enter into 'Memorandum of Understanding’ (MOU) or have consent letter(s) from the back up consultant covering the relevant scope of work. The MOU

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D:\B. BISWAS\6675\01\6675T01_NIt_Web.doc Page 4 of 5 or consent letter(s) shall be valid up to defect liability period of the Mounded Bullets System.

6.1.5 The Bidder shall furnish documentary evidence by way of copies of work order(s), completion certificate and other relevant documents along with the bid to establish his experience and track record meeting qualification criteria stated above in Clause 6.1.1 to 6.1.4 (as applicable). The Bidder shall submit his and back up consultant’s experience record as per the format enclosed in the Bidding Document.

6.2 FINANCIAL CRITERIA

6.2.1 The minimum annual turnover of the Bidder should be equal to or more than INR 2325 Lakhs during any one of the last three financial years (i.e. 2002-2003, 2003-2004 & 2003-2004-2005).

6.2.2 The net worth of the Bidder during last financial year (i.e. 2004-2005) shall be positive. However, Bidder having negative net worth will also be considered provided all his annual reports for the last 3 years indicate profit after tax.

6.2.3 Working Capital Ratio (Current assets to current liability) of bidder shall be minimum 1.5.

6.2.4 The minimum net working capital of the bidder shall be 25% of annual turnover during last financial year. Alternatively, Bidder should submit an unconditional certificate from Schedule “A” Bank for providing working capital equivalent to 25% of value of work.

7.0 OIL/EIL shall assess Bidder's capacity and capability to execute the work using in house information and by taking into account concurrent commitments.

8.0 The Bidder shall furnish documentary evidence by way of copies of Work order, Completion certificate and Balance Sheet or Audited Financial Statements including Profit & Loss Account etc. along with the Bid to establish his experience and track record meeting qualification criteria. OIL/EIL reserve the right to complete the evaluation based on the details furnished without seeking any additional information.

9.0 Bids must be accompanied with the Bid security (Earnest Money Deposit) as mentioned above in the form of Demand draft or non-revocable Bank Guarantee from any reputed International Bank or any Scheduled Bank in favour of M/s Oil India Limited. Bids not accompanied with requisite Bid Security shall be rejected and such Bids shall not be allowed to attend the bid opening. The Bank Guarantee shall be as per proforma enclosed with the Bidding Document and valid for 6 (Six) months from the due date of submission of bid.

10.0 Late Bids due to any reasons whatsoever shall not be accepted irrespective of the duration by which the Bids are late. The late Bids shall be returned to the Bidders and the representatives of such Bidders shall not be allowed to attend the Bid opening.

11.0 OIL/EIL shall not be responsible for any costs or expenses incurred by Bidder in connection with the preparation or delivery of Bids, site-visit and other expenses incurred during bidding process.

12.0 OIL/EIL reserves the right to take into account the past performance of Bidders during evaluation of Bids.

13.0 Bidder shall purchase bidding document in his own name and submit the bid directly. The bidding document is non-transferable. Bid submitted by Bidder who

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D:\B. BISWAS\6675\01\6675T01_NIt_Web.doc Page 5 of 5 have not purchased the Bidding document either directly or through their authorised agents will be rejected.

14.0 Bids will be received at Engineers India Limited, Regional Office Kolkata, A. G. Towers, 5th Floor, 125/1, Park Street, Kolkata-700017. Time and date of opening of Price Bids shall be intimated only to qualified and techno-commercially acceptable Bidder(s) at a later date. Incomplete offers shall not be considered for evaluation. 15.0 Central Public Sector Enterprises of Government of India shall be extended

purchase preference as per Indian Govt. guidelines in force from time to time. 16.0 Bids sent through Fax/ E-Mail/ Computer floppy shall not be accepted.

17.0 Bids from Consortium / Joint Venture shall not be accepted.

18.0 OIL/ EIL reserve the right to reject any or all Bids received without assigning any reason.

19.0 Clarifications if any, can be obtained from Senior Manager (C&P), through Telefax and Telephone numbers of EIL, Kolkata as follows: Telephone : 91-33-22276304/22277305 Extn. 228, Telefax : 91-33-22277692, Email:

[email protected]

DY. GENERAL MANAGER ENGINEERS INDIA LIMITED – KOLKATA

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D:\B. BISWAS\6675\01\ACKlet.doc Page 1 of 2

ACKNOWLEDGEMENT CUM CONSENT LETTER

To

ENGINEERS INDIA LIMITED EI-ANNEXE, 4TH FLOOR, 1, BHIKAIJI CAMA PLACE,

R.K. PURAM, NEW DELHI - 110 066 FAX NO. 91-011-26194722/ 26186304

ATTN. : DY. GEN. MANAGER , R.O. (KOLKATA)

SUBJECT : DESIGN, ENGINEERING, FABRICATION, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF MOUNDED LPG STORAGE BULLETS AT DULIAJAN FOR M/S OIL INDIA

(BIDDING DOCUMENT NO.: 6675/T-101/05-06/VKG/01)

Dear Sir,

We hereby acknowledge receipt of a complete set of Bidding Document along with enclosures for subject works as per the Master Index for our use in preparing the Bid.

We undertake that the contents of the above Bidding Document shall be kept confidential and further that the drawings, specifications and documents shall not be transferred and that the said documents are to be used only for the purpose for which they are intended.

A) We intend to bid as requested for the subject works and furnish following details with respect to our quoting office:

(i) POSTAL ADDRESS : ________________________ ________________________ ________________________ (ii) TELEPHONE NUMBER : ________________________ (iii) TELEFAX NUMBER : ________________________ (iv) CONTACT PERSON : ________________________ (v) DESIGNATION : ________________________ (vi) MOBILE NO. : ________________________ (vii) E-MAIL ADDRESS : ________________________

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D:\B. BISWAS\6675\01\ACKlet.doc Page 2 of 2

B) Contact person at Kolkata, if any :

(i) POSTAL ADDRESS : ________________________ ________________________ ________________________ (ii) TELEPHONE NUMBER : ________________________ (iii) TELEFAX NUMBER : ________________________ (iv) CONTACT PERSON : ________________________ (v) DESIGNATION : ________________________ (vi) MOBILE NO. : ________________________ (vii) E-MAIL ADDRESS : ________________________

C) We are unable to bid for the reasons given below and we are returning back the entire set of Bidding Documents.

Reasons for non-submission of Bid :

___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ BIDDER'S NAME : _________________________ SIGNATURE : _________________________ NAME : _________________________ DESIGNATION : _________________________ DATE : _________________________

NOTE : Bidder is requested to furnish the details mentioned at (A) and (B) or (C) immediately after receipt of Bidding Document/Downloading of Bidding Document.

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Engineers India Limited New Delhi

Mounded LPG Storage Bullets Project Instruction to Bidders

Job Number: 6675 Sheet 1 of 15 (6675T01_ITB)

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TABLE OF CONTENTS

A GENERAL...3

1.0 BRIEF SCOPE OF WORK... 3 2.0 COST OF BIDDING... 3 3.0 ACKNOWLEDGEMENT & CONFIRMATION... 3 4.0 SPLIT-UP OF WORK ... 4 5.0 SITE VISIT... 4

B BIDDING DOCUMENT, CLARIFICATIONS AND AMENDMENT...4

6.0 BIDDING DOCUMENT... 4 7.0 CLARIFICATION OF BIDDING DOCUMENT ... 4 8.0 PRE-BID MEETING ... 5 9.0 AMENDMENT OF BIDDING DOCUMENT... 5 10.0 CONFIDENTIALITY OF BIDDING DOCUMENT... 6

C PREPARATION OF BID...6

11.0 LANGUAGE OF BID ... 6 12.0 COMPLIANCE TO BID REQUIREMENT ... 6 13.0 DOCUMENTS COMPRISING BID... 6 14.0 BID PRICES... 8 15.0 CURRENCIES OF BID & PAYMENT ... 9 16.0 BID VALIDITY... 9 17.0 BID SECURITY / EARNEST MONEY DEPOSIT (EMD) ... 10 18.0 ARRANGEMENT OF BID... 11 19.0 CHECK LIST FOR SUBMISSION OF BID... 11

D BID SUBMISSION ... 11

20.0 SEALING AND MARKING OF BID ... 11 21.0 DEADLINE FOR SUBMISSION OF BIDS ... 12 22.0 LATE BIDS... 12 23.0 MODIFICATION AND WITHDRAWL OF BIDS ... 12

E BID OPENING AND EVALUATION ... 12

24.0 OPENING OF TECHNO-COMMERCIAL BIDS ... 12 25.0 CLARIFICATION OF BIDS... 12 26.0 EVALUATION OF TECHNO-COMMERCIAL BIDS ... 13 27.0 OPENING OF PRICE BID ... 13 28.0 EVALUATION OF PRICE BIDS ... 13 29.0 CONTACTING THE OWNER/ EIL ... 14 30.0 AWARD OF CONTRACT ... 14 31.0 NOTIFICATION OF AWARD... 14 32.0 CONTRACT AGREEMENT ... 14 33.0 SIGNING OF CONTRACT ... 15 34.0 PERFORMANCE GUARANTEE... 15

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A GENERAL

1.0 BRIEF SCOPE OF WORK

1.1 The Scope of Work comprises Residual Design, Detailed Engineering, Procurement of materials and bought out components, Fabrication, Post Weld Heat Treatment, Inspection, Testing, Coating and Painting, Cathodic Protection, Instrumentation, Supply, Construction, Civil works, Erection and Commissioning of following mounded storage vessel systems on turnkey basis.

3 nos. Mounded Storage Vessels each of 830 m3 capacity and size 6m I/D x 25.5m TL to TL, designed and constructed as per ASME Section VIII Division 2 having following parameters:

Minimum Thickness (mm) Service Design Pressure (kg/cm2g) Design Temp. (OC) Shell Heads Empty Weight (MT) Approx. Material LPG 14.5 +55/(-)29 30 22 185 SA 516 Gr 70

Accessories for mounded storage vessels, including procurement and installation of 4 nos. pumps, construction of their foundation, civil works such as sand bed, mound, hard stand, soil strengthening and tunnel/trenches, coating and painting, cathodic protection, mercaptan dosing system, all piping, instrumentation and electrical works within battery limit, fire-protection system are also included in Scope of Contractor.

1.2 The Scope of Work also includes barricading of the bullet area for dismantling and construction work, dismantling of 3 nos. existing bullets mounted above grad (size 3.353m outside diameter and 42.723m overall length – weight approx. 65 MT each), cutting in to three pieces and transportation to Owner’s storage point, dismantling of existing piping, structures, foundation.

2.0 COST OF BIDDING

2.1 The Bidder shall bear all costs associated with the preparation and delivery of its bid, including costs and expenses related to visits to the dump site and the Owner will in no case be responsible or liable for these costs regardless of the outcome of the bidding process.

3.0 ACKNOWLEDGEMENT & CONFIRMATION

3.1 Within 7 (Seven) days of receipt of Bidding Document, Bidder shall acknowledge the receipt and confirm his intention to bid for the tendered work as per proforma ‘Acknowledgement-Cum-Consent Letter’ enclosed in Bidding Document. Bidder also must intimate their intention of not quoting if they are not submitting Bid, within 7 days of receipt of the Bidding Document, failing which such agencies may not be considered for issue of Bidding Document on Limited basis in future.

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4.0 SPLIT-UP OF WORK

4.1 Total work shall be awarded to only one agency and scope of work shall not be split.

5.0 SITE VISIT

5.1 Bidders are advised to visit and examine the site, its surroundings and familiarise himself with the existing facilities and environment, and collect all other information which they may require for preparing and submitting the bid and entering into the Contract. Claims and objections due to ignorance of existing conditions or inadequacy of information will not be considered after submission of the bid and during implementation.

B BIDDING DOCUMENT, CLARIFICATIONS AND AMENDMENT

6.0 BIDDING DOCUMENT

6.1 The Bidding Document is issued in the form of Compact Disc (CD). Bidder shall submit the Master Index enclosed with the Notice Inviting Tender (NIT) duly signed and stamped in token of having received, read and complied to all parts of Bidding Document.

6.2 The Bidding Document shall be read in conjunction with any Amendment issued in accordance with Clause 9.0 here below.

6.3 The Bidder is expected to examine the Bidding Document, including all instructions, forms, terms, specifications and drawings in the Bidding Document. Failure to furnish all information required as per the Bidding Document or submission of a bid not substantially responsive to the Bidding Document in every respect would result in the rejection of the Bid. 6.4 Bidding documents once issued are non-transferable in other name and

shall at all times remain the exclusive property of the OWNER with a licence to the Bidder to use the Bidding Documents for the limited purpose of submitting the bid.

7.0 CLARIFICATION OF BIDDING DOCUMENT

7.1 Although the details presented in this Bidding document consisting of Conditions of Contract, Scope of Work, Technical Specifications and Drawings have been compiled with all reasonable care, it is the Bidder’s responsibility to ensure that the information provided is adequate and clearly understood.

7.2 Bidder shall examine the Bidding document thoroughly in all respect and if any conflict, discrepancy, error or omission is observed, Bidder may request information/ clarification/query of the Bidding Document in writing as per Annexure-XII to ITB by hand or through Fax/ EIL’s mailing address indicated in the Instructions to Bidder so as to reach office of EIL not later than five days prior to opening of Techno-Commercial Bids. EIL will respond in writing to any request for any information or clarification or query of the Bidding Document, which it receives up to the date mentioned in LIT. EIL’s response (including an explanation of the query) will be sent in writing to all Bidders (without disclosing source of such query) who have been

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issued the Bidding Document. In case of downloaded Bidding Document from websites only those Bidders who have submitted acknowledgement cum consent letter to EIL shall be issued EIL's response as above

7.3 Any failure by Bidder to comply with the aforesaid requirement shall not excuse the Bidder, after subsequent award of contract, from performing the work in accordance with the agreement.

7.4 Bidders are requested to resolve all their clarifications/queries to the Bidding Document before due date of submission of bid. Thereafter bidders are requested to submit their bid in total compliance to Bidding Document without any deviation/stipulation/clarification/assumption. Accordingly, bidder must submit format for "Compliance to bid requirement" as per

Annexure-VIII to ITB duly filled in along with Unpriced part of bid. Bids not

conforming to bidding document in totality and/or non-accompanied by necessary documents as asked for in the bidding document shall be summarily rejected.

7.5 The responses to Bidder’s queries/ clarifications raised will be furnished as expeditiously as possible to all who have been issued the Bidding Documents. Any modification of the Bidding Document, which may become necessary as a result of the bidders query, shall be sent to all bidders through the issue of an Addendum/ Amendment.

8.0 PRE-BID MEETING

8.1 The Bidder or his authorised representative(s) (limited to 2 persons only) is advised to attend a Pre-Bid meeting as per details given in Letter Inviting Tender. The purpose of the meeting will be to clarify issue and to answer questions on any matter that may be raised at that stage by the bidders. 8.2 The bidder is requested to submit any queries/clarification/information

pertaining to bidding documents in writing delivered by hand or by fax as per Annexure-XII to ITB so as to reach office of EIL not later than the date specified in the Letter Inviting Tender. Queries/ Clarifications/ Information sought in any other manner shall not be responded to.

8.3 The Owner’s responses to Bidder’s queries/ clarifications raised will be furnished as expeditiously as possible to all who have purchased the Bidding Documents and to those who have submitted acknowledgement cum consent letter in case of downloaded document. Any modification of the Bidding Document, which may become necessary as a result of the pre-bid meeting/ conference, shall be sent to all Bidders through the issue of an Addendum/ Amendment.

9.0 AMENDMENT OF BIDDING DOCUMENT

9.1 EIL may, for any reason whether at his own initiative or in response to the clarification requested by the prospective bidder(s), issue amendment in the form of Addendum during the bidding period or subsequent to receiving the bids. Any Addendum thus issued shall become part of Bidding Document and Bidder shall submit a copy of the Addendum duly signed and stamped in token of his acceptance. Addendum shall be issued to only those bidders, who have purchased the Bidding Document or submitted acknowledgement cum consent letter as per the Performa enclosed in the

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Bidding Document.

9.2 In case Addendum is issued during the bidding period, Bidder shall consider its impact in his bid. In case Addendum is issued subsequent to receipt of bids, Bidder shall follow the instructions issued along with Addendum with regard to submission of impact on quoted price / revised price, if any.

9.3 Agencies who have downloaded the Bidding Document and have submitted acknowledgement cum consent letter duly filled in as per proforma enclosed in the Bidding Document, indicating their intention to bid shall only be communicated regarding amendment to NIT, if any.

10.0 CONFIDENTIALITY OF BIDDING DOCUMENT

10.1 The Bidding Document is and shall remain the exclusive property of the Owner without any right to Bidder to use them for any purpose except for the purpose of Bidding.

10.2 On no account will any agency to whom Bidding Documents is furnished, part with possession thereof or copy or take copies or tracings of any drawing, plan etc. It should be understood that the information therein is confidential, and that the Bidding Documents are therefore being furnished to bidders in the strictest confidence.

C PREPARATION OF BID

11.0 LANGUAGE OF BID

11.1 The Bid prepared by the Bidder, all correspondence and documents relating to the bid exchanged by the Bidder and the EIL shall be written in the English language. Any printed literature/certificate/any other document furnished by the Bidder may be in another language, provided they are accompanied by an accurate translation of the relevant passages in the English language, in which case, for purpose of interpretation of the Bid the English translation shall prevail.

12.0 COMPLIANCE TO BID REQUIREMENT

12.1 Evaluation of bid shall be finalised on the basis of details/documents submitted by bidders in the bid at first instance, without raising any TQ/CQ for Technical or Commercial/Financial clarifications. Owner/ EIL expects Bidder’s compliance to requirement of Bidding Document without any deviation. No exception or deviation shall be accepted to stipulations/ conditions of Bidding Document. Accordingly, bidder must submit format for "Compliance to bid requirement" as per Annexure-VIII to ITB duly filled in along with Unpriced part of bid.

13.0 DOCUMENTS COMPRISING BID

13.1 The Bid should be prepared by the Bidder and shall be submitted in Two Parts viz. Part-I, Part-II in three separate sealed envelopes:

i) PART – I – Bid Security (Earnest Money Deposit) – Envelope No. 1 ii) PART - I - Techno-commercial/ Unpriced Bid – Envelope No. 2 iii) PART - II - Price Bid – Envelope No. 3

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13.2 PART- I – BID SECURITY – ENVELOPE NO. 1

13.2.1 This Part shall contain Bid Security as per provision of Clause no.17.0 of ITB in a separate sealed envelope super scribed with Bidding document no., Bid due date, Bidder's name & address and "Bid Security – Envelope

No. 1".

13.3 PART– I:TECHNO-COMMERCIAL/ UNPRICED BID – ENVELOPE NO. 2

13.3.1 This Part shall contain Technical and Unpriced Commercial bid in one original and five copies and shall comprise hard copies of the attachments specifying attachment number arranged in the order as per following in a separately sealed envelope super scribed with Bidding document no., Bid due date, Bidder's name & address and "Techno-Commercial/ Unpriced

Bid – Envelope No. 2".

i) Covering letter of Bid.

ii) Copy of Notice Inviting Tender (NIT) along with the Master Index duly signed and stamped in token of having received and read all parts of the Bidding Document and having accepted and considered the same in preparing and submitting their bid.

iii) Power of attorney in favour of signatory (ies) of the bid.

iv) Specific Experience, Annual Turnover as called for in "Qualification

Criteria" of Notice Inviting Tender as per Annexure-II to ITB.

v) Details of Past Experience (similar works) executed in the last seven years by the Bidder as per Annexure-III to ITB along with Work Order copies and Completion Certificates.

vi) Details of concurrent commitments as per Annexure-IV to ITB.

vii) Details of Equipment, Tools & Tackles proposed to be deployed as per

Annexure-V to ITB.

viii) Annual Turnover Statement as per Annexure-VI to ITB.

ix) Organization Chart (Head office and Site office separately) proposed for the execution of this work along with the bio-data of key personnel (in line with Appendix-VI to SCC) as per Annexure-VII to ITB.

x) Compliance to Bid requirement as per Annexure-VIII to ITB. xi) Commercial Questionnaire as per Annexure-IX to ITB.

xii) Details of P.F. Registration Number as per Annexure-X to ITB.

xiii) Completion Schedule in the form of Bar Chart indicating various major activities in line with Time Schedule.

xiv) Quality Assurance/Quality Control documents as per requirement indicated in Special Conditions of Contract.

xv) Health, Safety and Environment (HSE) management as per requirement indicated in Special Conditions of Contract.

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certificate should not be earlier than one year from due date of opening of Techno-Commercial part.

xvii) Organization details

• In case of a proprietorship firm, the name and address of proprietor, and certified copy of `Certificate of Registration of firm'.

• In case Bidder is a partnership firm, certified copy of the partnership deed.

• In case of company (whether private or public), certified copy of the `Certificate of Incorporation' together with certified Memorandum/Articles of Association.

xviii) Check List of submission of bid as per Annexure-XI to ITB.

xix) Bidder’s queries for pre-bid discussion as per Annexure-XII to ITB xx) Blank copy (without prices) of Schedule of Rates in token of

acceptance without any deviation.

xxi) Any other information required in the Bidding Documents or considered relevant by the bidder.

13.3.2 Bidder is advised that Owner/ EIL intend to fully evaluate the un-priced techno- commercial submissions.

13.3.3 It is important that Bidder clearly demonstrates his ability by which Owner/ EIL gets a level of confidence that the Bidder will be able to perform the works within the Time Schedule and meeting the other requirements listed in the Bidding Document. Failure to do so may result in disqualification of the Bid.

13.4 PART - II - PRICE BID – ENVELOPE NO. 3

13.4.1 The Part shall contain the Price Bid in separately sealed envelope clearly superscribing Name of Work, Bidding document no., Bid due date, Bidder's name & address and " PART – II : Price Bid - Envelope No. 3" – DO NOT

OPEN.

i) Priced Part shall contain hard copy of Schedule of Rates duly filled in. Bidders shall take printout of the ‘Schedule of Rates’ enclosed with the Bidding Document and fill prices in the same. Price shall be submitted in hard copy only and shall be signed and stamped on each page by the Bidder.

No stipulation, deviation, terms & conditions, presumption, basis etc. shall be stipulated in Price Part of the bid. Any conditions, if stipulated, shall be treated as null and void and shall render the bid liable for rejection.

14.0 BID PRICES

14.1 Unless stated otherwise in the Bidding Documents, the Contract shall be for the total works as described in Bidding Document, based on the Schedule of Prices submitted by the Bidder and accepted by the Owner. 14.2 Bidder shall quote for Lumpsum Price(s) for various sub-systems as per

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performance of the complete sub-system considering all parts of the Bidding Document.

14.3 Lumpsum price(s) shall be inclusive of all Taxes and Duties including Excise duty, Sales tax, VAT, Custom duty (including countervailing duty, additional duty and special duty, if any), Works Contract Tax, Service tax, Education cess etc.and other levies payable by the Contractor for performance of the Contract. However, statutory variations in Taxes and Duties such as Excise duty, Sales tax, VAT, Custom duty, Work contract tax, Service tax, Educational cess and other levies on finished goods during the Contractual delivery period only will be on Owner's account. If there is delay beyond contractual delivery date for reasons attributable to Contractor, any increase in Taxes and Duties will be borne by the Contractor and any decrease shall be passed on to Owner.

14.4 The base date applicable for variation shall be date preceding the day of opening of the price bid.

14.5 Owner will issue C-Form to the Contractor on all inter-state sales of materials by the Contractor to the Owner pursuant to the terms hereof to enable the Contractor to avail concessional rate of sales tax on such sales. 14.6 Prices quoted by the bidder, shall remain firm and fixed and valid until

completion of all works in all respect and will not be subject to variation on any account except as otherwise specifically provided in the bidding documents.

14.7 The total price quoted for Detailed Engineering shall not exceed 5% (Five Percent) of Total Lumpsum Price.

14.8 The total price quoted for Detailed Engineering and Supplies taken together shall not exceed 75% (Seventy Five percent) of the Total Lumpsum Price for all sub-systems except the tankage works.

14.9 It will be the duty of Contractor to duly observe and perform all laws, rules, regulations, orders and formalities applicable to Excise Duty, Sales Tax, Customs Duty and Countervailing Duty etc. on the manufacture, sale and/or supply of any material to the Owner. The Contractor shall keep the Owner indemnified from and against any and all claims, demands, prosecutions, penalties, damages, demurrages and/or other levies whatsoever made or levied by any Court, Tribunal or the Customs or other Authorities with respect to any alleged breach, evasion or infraction of such duties, taxes, charges or levies or any breach or infraction of such laws, rules, regulations, orders or formalities concerning the same and from the consequence thereof.

14.10 Alternative bids shall not be considered.

15.0 CURRENCIES OF BID & PAYMENT

15.1 The Bidder shall quote in Indian Rupees and shall be paid in Indian Rupees only.

16.0 BID VALIDITY

16.1 Bid submitted by Bidder shall remain valid for a minimum period of 04

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Techno-Commercial (Part-II) Bids. Bidders shall not be entitled during the said period of four months, without the consent in writing of the Owner, to revoke or cancel their Bid or to vary the Bid given or any term thereof. In case of Bidders revoking or cancelling their Bid or varying any terms in regard thereof without the consent of Owner in writing, Owner reserves the right to forfeit EMD paid by them along with their bids.

16.2 Owner/ EIL may solicit the bidders consent to an extension of the period of validity of bid. The request and the responses there to shall be made in writing. If the Bidder agrees to the extension request, the validity of Bank Guarantee towards EMD shall also be suitably extended. However, bidders agreeing to the request for extension of validity of bid will not be permitted to modify the bid.

17.0 BID SECURITY / EARNEST MONEY DEPOSIT (EMD)

17.1 Bidder shall furnish, as part of its Bid, a Bid Security for an amount as indicated in NIT. The Bids not accompanied with Bid Security or Bid Security not as per Performa given in the Bidding Document shall be considered as non-responsive and such Bids shall be rejected.

17.2 The Bid Security for the amount indicated in NIT shall be in the form of Crossed Demand Draft or Bank guarantee from any Indian Scheduled Bank in favour of Oil India Limited, Duliajan. The said bank guarantee shall be valid for 2 months beyond validity of bid i.e. 6 (Six) months beyond deadline for bid submission.

17.3 Bid Security of unsuccessful bidders will be discharged or returned, as promptly as possible upon award of Contract.

17.4 Bid Security of the successful Bidder will be discharged or returned upon the Bidder's accepting the Contract, and furnishing the performance bank guarantee.

17.5 The Bid Security may be forfeited:

i) If a Bidder withdraws its bid during the period of Bid validity specified in Sub-Clause 16.1 of ITB, or

ii) If a Bidder does not accept the correction of arithmetical errors as per Clause 28 of ITB hereof, or

iii) In case of a successful Bidder, if the Bidder fails, within the specified period:

a. to sign the Contract.

b. to furnish the performance guarantee.

17.6 The Bid Security shall be denominated in the currency as mentioned in Notice Inviting Tender.

17.7 Any bid not secured in accordance with above clauses will be rejected by the Owner as non-responsive”.

17.8 Notification of Award of Contract will be made in writing to the successful Bidder by the Owner initially in the form of letter / telefax of Intent which will be followed by detailed Letter of Acceptance by Owner and the same will be returned by the Bidder duly signed within 15 days of receipt of the same.

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18.0 ARRANGEMENT OF BID

18.1 The Bidder shall prepare Bid Security, one Original and five copies of the Techno-Commercial Bid and one Original copy of Price Bid, clearly marking each one as "BID SECURITY (PART-I) ": “ORIGINAL – TECHNO-COMMERCIAL BID (PART-II)”, “ORIGINAL - PRICE BID (PART-III)”, “COPY NO.1 – TECHNO-COMMERCIAL BID (PART-II)”, etc. as appropriate. In the event of discrepancy between the original and any copy the original shall prevail.

18.2 The original and all copies of the bid shall be typed or written in indelible ink (in case of copies, Photostats are also acceptable) and shall be signed by person(s) duly authorised to signed on behalf of the bidder. All pages of bid shall be stamped and initialled by person(s) signing the bid.

19.0 CHECK LIST FOR SUBMISSION OF BID

19.1 To assist Bidder in ensuring the completeness of bid, a checklist for submission of various documents/details in un-priced commercial part of bid’, as per Annexure-XI to ITB has been enclosed.

19.2 Bidder is required to fill the checklist and submit along with the bid for ready reference.

D BID SUBMISSION

20.0 SEALING AND MARKING OF BID

20.1 The Bidder shall seal Bid Security, one Original and five copies of the Techno-Commercial Bid and one Original copy of Price Bid, clearly marking each one as "BID SECURITY (PART-I) ": “ORIGINAL – TECHNO-COMMERCIAL BID (PART-II)”, “ORIGINAL - PRICE BID (PART-III)”, “COPY NO.1 – TECHNO-COMMERCIAL BID (PART-II)”, etc. as appropriate.

20.2 The Bidder shall seal the original and each copy of the bid in an inner and outer envelope, duly marking the envelopes "Original" and "copy".

20.3 The inner and outer envelopes shall be addressed to the EIL at the following address: -:

Engineers India Limited, Regional Office Kolkata, A. G. Towers, 5th Floor, 125/1, Park Street, Kolkata-700017

Attn: Dy. General Manager, R.O. Kolkata.

i) The envelope shall bear the name of works "(the project name)", the Bidding Document No., and the words "DO NOT OPEN BEFORE (date and time of opening of bids as indicated in NIT).

20.4 In addition to above, the outer envelope shall indicate the name and complete address of the Bidder to enable the bid to be returned unopened in case it is declared "Late".

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20.5 If the outer envelope is not sealed & marked as above, the Owner/EIL will assume no responsibility for the misplacement or premature opening of the bid.

21.0 DEADLINE FOR SUBMISSION OF BIDS

21.1 Bids must be submitted by the time and date mentioned in the NIT at the address stated therein.

21.2 The Owner/ EIL may, at its discretion, extend the deadline for submission of bids by issuing an Amendment in accordance with Clause 9.0 of above, in which case all rights and obligations of the Owner and the bidders previously subject to the original deadline will thereafter be subject to the deadline as extended.

22.0 LATE BIDS

22.1 Any bid received by EIL after the deadline for submission of bids will be declared "Late" irrespective of the time by which the bid is late and shall be rejected and representative of such Bidders shall not be allowed to attend the Bid opening. Unopened bids shall be returned to the Bidder.

23.0 MODIFICATION AND WITHDRAWL OF BIDS

23.1 The Bidder may modify or withdraw its bid after the bid’s submission, provided that written notice of the modification or withdrawal is received by the EIL prior to the deadline prescribed for submission of bids.

23.2 The Bidder's modification or withdrawal notice shall be prepared, sealed, marked and despatched in accordance with the provisions of procedure for submission of bids. A withdrawal notice may also be sent by telex or cable but must be followed by signed confirmation copy. No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the Bidder.

23.3 No bid shall be modified after the deadline for submission of bids.

E BID OPENING AND EVALUATION

24.0 OPENING OF TECHNO-COMMERCIAL BIDS

24.1 The Bid Security (Part-I) and Techno-Commercial part of the Bid (Part-II) shall be opened in the presence of attending representatives of Bidder. The attending representative(s) of the Bidder may have to produce authorisation letter from their competent authority, otherwise they will not be allowed to attend the Bid opening. Number of representative will be restricted to maximum one person. The Bidder's representative who is present shall sign a Bid opening statement evidencing their attendance. 24.2 The Bidder's names and submission of the requisite EMD will be

announced and recorded at the opening.

25.0 CLARIFICATION OF BIDS

25.1 Evaluation of bid shall be finalised on the basis of details/documents submitted by the bidder in the bid at 1st instance, without raising any TQ/CQ for Technical or Commercial/Financial clarifications. Bidder must submit the bid in line with provision of bidding document without any deviation. Accordingly, bidder must submit format for "Compliance to bid

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requirement" as per Annexure-VIII to ITB duly filled in along with

Unpriced part of bid. Bid not conforming to bidding document in totality and/or non-accompanied by necessary documents as asked for in the bidding document shall be summarily rejected.

25.2 Bidders shall note that any clarification/query/deviation mentioned anywhere in the bid shall not be given any cognizance.

25.3 Bidders shall however note that no revision in quoted Prices shall be allowed, in case bidder still stipulate the deviations which are not accepted by the Owner and are required to be withdrawn by the bidder in favour of stipulations of the bidding documents.

26.0 EVALUATION OF TECHNO-COMMERCIAL BIDS

26.1 Prior to detailed evaluation of bids, the Owner/ EIL will determine whether each bid (i) is accompanied by required EMD; (ii) totally comply to the requirement of bidding document.

26.2 Evaluation of bidders for meeting their Qualification criteria, details furnished in Annexure-II to ITB as per clause 13.3.1 iv) above shall only be taken into consideration.

26.3 UNSOLICITED POST TENDER MODIFICATIONS

Bidders are advised to quote strictly as per terms and conditions of the bidding document and not to stipulate any deviations/exceptions. Once quoted, the bidder shall not make any subsequent price changes, whether resulting or arising out of any technical / commercial clarifications sought on any deviations or exceptions mentioned in the bid. Similarly, no revision in quoted price shall be allowed should the deviations stipulated by him are not accepted by Owner and are required to be withdrawn by him in favour of stipulation of the bidding document. Any proposed price changes is likely to render the bid liable for rejection.

26.4 COMPLETE SCOPE OF WORK

The complete scope of work has been defined in the bidding document. Only those bidders who take complete responsibility for the complete scope of work as contained in the bidding document shall be considered for qualifying.

26.5 Owner/EIL reserves the right to take into account the concurrent commitment and the past performance of Bidders during evaluation of bids.

27.0 OPENING OF PRICE BID

27.1 Priced commercial part of only those bidders whose bids is determined to be technically and commercially acceptable to the Owner/EIL shall be opened. Bidders selected for opening of their price bids shall be informed about the date of price bid opening. Bidders may depute their authorised representative to attend the opening. During price bid opening, only total price as quoted by the bidders shall be read out.

28.0 EVALUATION OF PRICE BIDS

28.1 The ”Schedule of Prices” quoted shall be taken up for evaluation and work shall be awarded on lowest quote basis.