INSTRUCTION TO BIDDER

i) Bidders are required to study the Bid Document in details and submit the following prior to Pre-Bid.Clarifications on the Bid Document, if any.

All clarifications and deviations etc will be reviewed and discussed during the pre-bid conference.

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In case any modifications to the bid document (including change in specifications) is required as a sequel to the pre-bid conference, same shall be issued to all the Bidder’s in the form of Addendum to the Tender Document, prior to the submission of bids with adequate notice to all the Bidders

ii) Once the bid is submitted no further correspondence shall be exchanged with the bidders and the Bidder will be evaluated or disqualified strictly on the basis of the bid submitted.

iii) Bidders are required to fill the various TECHNICAL CHEK- LISTS/QUESTIONNARIES attached in the various sections in order to enable EIL to get the full information required for evaluation of the bids.

iv) Bidders are required to submit statement of strict compliance to the Technical Specifications without any deviations/clarifications along with the Technical Offer without which the offer is liable for rejection. Bidders are to fill and submit a no deviation statement along with the Bid as per attached format.

v) Bidders in their own interest are requested to ensure that their offers are complete in all respects and devoid of any ambiguities or conditions. Incomplete bids/conditional bids shall be liable for rejection.

vi) In case of any conflicting requirement of various chapters, which are part of this document, following order of priority shall govern in general. However, in case of conflict, it shall be referred to Owner for clarifications and the decision of Owner shall be final and binding on the contractor without any cost and time implications.

• Process package

• Job specifications, scope of work and engineering specifications/standards and job specific drawings

• EIL standard specifications. Section 3.0 under volume IIIA, IIB

Contractor has to work in operating plant and have to abide by the safety norms set by OIL. Contractor has to work as per schedule mutually agreed by OIL the schedule shall be prepared in such way the minimal shut down in required for hook-up. All the arrangement and plant will be ready before taking shut down.

vii) Contractor has to do the detail survey and arrange the equipment to detect the underground facilities before starting of the work

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viii) A brief scope of dismantling work and drawing of existing facilities is enclosed to access the dismantling quantity. However the Bidders are advised to visit and examine the site of works, familiarize on dismantling scope of work and its surroundings and obtain for themselves on their own responsibility all information that may be necessary for submitting the bid and entering into a CONTRACT. The site visit shall be at Bidders’ own expenses.

ix) The Bidder and any of his personnel or agents will be granted permission by OIL to enter upon its premises and lands for the purpose of such inspection, but only upon the express conditions that the bidder, his personnel or agents, will release and indemnify Company and his personnel and agents from and against all liability in respect thereof and will be responsible for personal injury (whether fatal or otherwise), loss of or damage to property and any other loss, damage, costs and expenses howsoever caused which but for the exercise of such permission would not have arisen.

x) Failure to visit the site or failure to study the Bidding Documents will in no way relieve the successful bidder from furnishing any equipment, material or other items; or performing and work in accordance with the Bidding Documents.

xi) Contractor to ensure that the cost of mandatory / recommended spares indicated in the package has been taken care in the offer. Contractor to submit the price for 2-year mandatory spares also as optional items.

xii) At the Kick off meeting the Contractor shall furnish discipline-wise detailed index of all drawings and documents, indicating schedule dates of submission, so that each individual discipline of OIL/ consultant representative will kept informed.

xiii) Vendor’s additional standards & standards specification over and above EIL standards, if used during detail engineering, shall be required to be vetted by OIL before adopting.

xiv) Specialist engineer from vendor (if required) shall be made available at Contractor’s cost during erection, commissioning and guarantee run for all major/critical equipments.

xv) Commissioning Spares including those required for two years of normal operation (Contractor to recommend and submit the price as optional item.

2.0 SCOPE OF WORK

Residual design, detailed engineering, preparation of all fabrication drawings/schemes, review/approval of document from appropriate authorities, procurement, supply, receipt, storage, conservation, preservation and handling of material at site of all metallic and non-metallic materials and consumables required for work, transportation of materials, fabrication/construction/erection, &