DocAve 6 Exchange Public Folder Migrator

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DocAve 6: Exchange Public Folder Migrator

User Guide

DocAve

®

6 Exchange Public

Folder Migrator

Service Pack 4

Revision A

Issued May 2014

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Table of Contents

Table of Contents ... 2

About Exchange Public Folder Migrator ... 5

Complementary Products ... 5

Submitting Documentation Feedback to AvePoint ... 6

Before You Begin ... 7

Configurations ... 7

Agents ... 7

Required Permissions ... 7

Exchange Public Folder to SharePoint On-Premises Migration ... 7

Exchange Public Folder to SharePoint Online Migration ... 8

Local System Permissions ... 9

Forms Based Authentication Permissions ... 10

Migration Speed Considerations... 10

Health Analyzer ... 11

Getting Started ... 12

Launching DocAve Exchange Public Folder Migration ... 12

About Online Migrations ... 13

Online Migration Overview ... 14

Pre-migration Configurations ... 15

Configuring Exchange Public Folder Connections ... 15

Configuring an Exchange Public Folder Connection ... 15

Managing Exchange Public Folder Connections ... 16

Configuring Migration Databases ... 17

Configuring Filter Policies ... 18

Creating a Filter Policy ... 19

Managing Filter Policies ... 20

Configuring Mappings ... 21

Domain Mapping... 21

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Group Mapping ... 22

Permission Mapping ... 22

Configuring Dynamic Rules ... 26

Managing Dynamics Rules ... 26

Creating a Dynamic Rule ... 27

Configuring an Exchange Public Folder Migration Profile ... 28

Migration Options ... 28

Filter Options ... 31

Mapping Options ... 31

SharePoint Content Type ... 31

Property Mapping ... 33

Content Type Mapping ... 33

Folder Mapping ... 35

Security Mapping ... 35

Advanced Options ... 36

Dynamic Rule ... 36

Character Length Settings ... 36

Illegal Character Replacement Settings ... 37

Managing Sub-profiles ... 37

Editing an Existing Sub-profile ... 37

Deleting an Existing Sub-profile ... 38

Uploading a Previously configured Sub-profile... 38

Downloading an Existing Sub-profile ... 38

Performing an Exchange Public Folder Migration ... 39

Selecting the Source and Destination Nodes ... 39

Creating Containers ... 41

Configuring the Run Now Interface ... 43

Configuring the Save As New Plan Interface ... 44

Configuring Schedule Settings in the Add Schedule Interface ... 44

Managing Plans ... 47

Common Logic ... 49

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Accessing Exchange Public Folder Migration Using Hot Key Mode ... 51

Exchange Public Folder Migration ... 51

Home Page ... 52

Plan Manager Page ... 54

Appendix A: Exchange Public Folder Migration Database Information ... 55

Job Detail ... 55

Job Notification ... 58

Job Statistic ... 60

Object Type ... 63

Appendix B: Exchange Public Folder Migration Customization Table ... 64

Appendix C: Supported and Unsupported Destination Levels ... 66

Appendix D: Supported and Unsupported Access Method for Rich Text Field Data ... 67

Appendix E: Advanced Settings in the Configuration File ... 68

Appendix F: Conflict Resolution ... 71

Container Level Conflict Resolution ... 71

Content Level Conflict Resolution ... 71

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About Exchange Public Folder Migrator

DocAve Exchange Public Folder Migrator efficiently migrates documents from Exchange public folder to Microsoft SharePoint 2013, SharePoint 2010, and SharePoint Online. SharePoint administrators can easily automate the process of consolidating the full spectrum of corporate-wide document sources onto SharePoint, thereby maximizing the return on investment in existing content residing in Exchange public folder.

To ensure a complete and successful migration, DocAve's Pre-Migration Scanner provides a detailed analysis of the migration before it is performed. The DocAve Pre-Migration Scanner will detect and notify you of any illegal characters, user permissions, user names, user domains, and other legacy elements that must be mapped in order to migrate successfully into SharePoint.

Exchange Public Folder Migrator allows organizations to:

Streamline the data transfer easily from Exchange public folder to SharePoint Preserve and map all associated metadata and security settings of Exchange public

folder content during the migration

Plan migration jobs according to business needs with granular or bulk content migration and customizable job scheduling

Complementary Products

Many products and product suites on the DocAve 6 platform work in conjunction with one another. The following products are recommended for use with DocAve Exchange Public Folder Migrator:

• DocAve Content Manager for SharePoint for restructuring or moving SharePoint content.

• DocAve Report Center for SharePoint to examine pain points in the SharePoint infrastructure and report on SharePoint user behavior and changes.

• DocAve Data Protection for setting backup and recovery points prior to adjusting SharePoint governance policies in this product.

• DocAve Replicator to perform live or event-driven, as well as scheduled or offline replication. Synchronization and management of all content, configurations, and securities is performed with full fidelity.

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Submitting Documentation Feedback to AvePoint

AvePoint encourages customers to provide feedback regarding our product documentation. You can

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Before You Begin

Refer to the sections below for system and farm requirements that must be in place prior to installing and using DocAve Exchange Public Folder Migrator.

Configurations

In order to use DocAve Exchange Public Folder Migrator, the DocAve 6 platform must be installed and configured properly on your farm. DocAve Exchange Public Folder Migrator will not function without DocAve 6 present on the farm. To review a list of migration source versions and systems supported by DocAve Migrator, refer to Appendix C – Migration Source Environment in the DocAve 6 Installation Guide.

Agents

DocAve Agents are responsible for running DocAve jobs and interacting with the SharePoint object model. DocAve Agents enable DocAve Manager to communicate with the respective servers, allowing for DocAve Exchange Public Folder Migrator commands to function properly.

*Note: The use of system resources on a server increases when the installed agent is performing actions. This may affect server performance. However, if the agent installed on a server is not being used, the use of system resources is very low and, therefore, the effect on server performance is negligible. For instructions on installing the DocAve Platform, DocAve Manager, and DocAve Agents, see the

DocAve 6 Installation Guide.

Required Permissions

To install and use DocAve Exchange Public Folder Migrator properly, ensure that the Agent account has the following permissions.

Exchange Public Folder to SharePoint On-Premises Migration

To install and use Exchange Public Folder to SharePoint On-Premises Migration properly, ensure that the Agent account have enough permission.

Local System Permissions: The permissions are automatically configured by DocAve during 1.

installation. Refer to Local System Permissions for a list of the permissions automatically configured upon installation. If there are no strict limitations within your organization on the permissions that can be applied, you can simply add the DocAve Agent Account to the local Administrators group to apply all of the required permissions.

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SharePoint Permissions: These permissions must be manually configured prior to using

2.

Exchange Public Folder to SharePoint On-Premises Migration; they are not automatically configured.

User is a member of the Farm Administrators group. Since Administrator works across farms and on all SharePoint settings and configurations, this account is needed in order to provide the best and most complete quality of service.

Full Control to all zones of all Web applications via User Policy for Web applications • Managed Metadata Service

Term Store Administrator o

Managed Metadata Service Administrator with Full Control permission o

SQL Permissions: These permissions must be manually configured prior to using Exchange Public 3.

Folder to SharePoint On-Premises Migration; they are not automatically configured. • Member has a Database Role of db_owner for all of the databases related to

SharePoint, including Content Databases, SharePoint Configuration Database, and Central Admin Database.

Member has the Server Roles of dbcreator and securityadmin to SQL server. *Note: If a Web application in the destination node is using forms based authentication and uses a database as the method of forms based authentication, refer to the Forms Based Authentication Permissions section to configure additional settings for this Web application. Exchange Public Folder Permissions: These permissions must be manually configured prior to 4.

using Exchange Public Folder to SharePoint On-Premises Migration; they are not automatically configured.

• Full Details • Folder visible

Exchange Public Folder to SharePoint Online Migration

To install and use Exchange Public Folder to SharePoint Online Migration properly, ensure that the Agent account and site collection users (specified when registering site collections) have enough permission.

Agent account permissions: 1.

• Local System permissions: These permissions are automatically configured by DocAve during installation. Refer to Local System Permissions for a list of the permissions automatically configured upon installation. If there are no strict limitations within your organization on the permissions that can be applied, you can simply add the DocAve Agent Account to the local Administrators group to apply all of the required

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*Note: If the registered site collections are SharePoint Online site collections, the Agent account is on the Agent machine that will run the Exchange Public Folder to SharePoint Online Migration job. This machine must have network connection or have configured Agent Proxy Settings. For detailed information on Agent Proxy Settings, see the Agent Proxy Settings section in the

DocAve 6 Control Panel Reference Guide.

If the registered site collections are on-premises site collections, the Agent account is on the Agent machine that will run the Exchange Public Folder to SharePoint Online Migration job. This machine must be the Central Administration server or one of the Web front-end servers of the farm where the registered site collections reside, or the machine that can communicate with the Central Administration server or one of the Web front-end servers.

Site Collection User permissions: 2.

User is a member of the Site Collection Administrators group. • Managed Metadata Service: Term Store Administrator

*Note: To register site collections using the Scan Mode, make sure the specified site collection user has enough permission.

• When the registered site collections are on-premises site collections: Policy for Web Application: Full Control

• When the registered site collections are SharePoint Online site collections: User has the Global administrator role

Exchange Public Folder Permissions: These permissions must be manually configured prior to 3.

using Exchange Public Folder to SharePoint Online Migration; they are not automatically configured.

• Full Details • Folder visible

Local System Permissions

The following Local System Permissions are automatically configured during DocAve 6 installation: • User is a member of the following local groups:

IIS WPG (for IIS 6.0) or IIS IUSRS (for IIS 7.0) o

Performance Monitor Users o

DocAve Users (the group is created by DocAve automatically; it has the o

following permissions):

Full Control to the Registry of

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 Full Control to the Registry of

HKEY_LOCAL_MACHINE\System\CurrentControlSet\Services\eventlog  Full Control to the Communication Certificate

Permission of Log on as a batch job (it can be found within Control Panel > Administrative Tools > Local Security Policy > Security Settings > Local Policies > User Rights Assignment)

 Full Control Permission for DocAve Agent installation directory

Forms Based Authentication Permissions

If a Web application in the destination node is using forms based authentication and uses a database as the method of forms based authentication, ensure at least one of the following conditions is met:

The Agent account has a Database Role of db_owner to this database.

Specify a use in the connectionString node in this Web application’s web.config profile that has the access to this database. For details, refer to the instructions below:

i. Navigate to Start > Administrative Tools > Server Manager > Roles > Web Server (IIS) > Internet Information Services (IIS) Manager, find the desired Web application in the Sites list.

ii. Right-click the desired Web application and select Explore. iii. Find the web.config file in the pop-up window.

iv. Open the web.config file with Notepad.

v. Find the connectionString node and specify a user that has access to the database that stores FBA security information.

Migration Speed Considerations

Speed is a very important factor when migrating content. To set expectations for how long your migration plans will take (in order to better inform stakeholders), the following are some key factors that should be taken into consideration prior to running your migration plans.

• Network bandwidth between the two SharePoint environments • SQL I/O and memory

• Memory on Web front-end servers

• Memory on the server hosting the DocAve Media service • Number of CPUs on Web front-end servers

• Source environment deployment Number of objects in source o

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 Divide database and folder structures into small data sets before running the migration. Consider a granular migration approach. Size of objects in source

o

 A single 1 GB file will migrate far quicker than a million files that have a sum of 1 GB.

Complexity of folders and sites o

Prioritize content to be migrated into SharePoint, and utilize tools to establish co-existence throughout the course of the migration project to slowly roll-out SharePoint to users as their content becomes available. Whether DocAve has to create site collections during migration

o

 Use folders to break up large document libraries or data subsets to manage library size, consider utilizing filtering to migrate a sub-set of the data at a time.

Whether securities are included in the plan (including mappings) o

 Permissions can be configured to be migrated in the migration plans. Whether metadata is included in the plan

o

Health Analyzer

AvePoint recommends using Health Analyzer to check the prerequisites for properly using DocAve Exchange Public Folder Migration.

*Note: When configuring the Health Analyzer profile to include the rules you are about to use for scanning, select the rules for the source Agent and the destination Agent separately and include the rules in different profiles to avoid any misleading by the scan results of the rules.

*Note: Health Analyzer is only available for the users in the DocAve Administrators group. For more information about Health Analyzer, refer to DocAve 6 Control Panel Reference Guide.

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Getting Started

Refer to the sections below for important information on getting started with Exchange Public Folder Migration.

Launching DocAve Exchange Public Folder Migration

To launch Exchange Public Folder Migration and access its functionality, follow the instructions below: Log into DocAve. If you are already in the software, click the DocAve tab. The DocAve tab 1.

displays all product suites on the left side of the window. Click Migration to view all of the Migration modules. 2.

Click Exchange Public Folder Migration to launch that module. 3.

*Note: If desired, access the License Usage information for Migrator products from the Migration landing page.

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About Online Migrations

An Online Migration job migrates content, configurations, securities, and users from a source Exchange public folder to a destination SharePoint environment when a network between the source and

destination is available.

While it is theoretically possible to run an Online Migration job without configuring the settings

described in the sections below, it is strongly recommended that you configure these settings to ensure appropriate content management during migration.

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Online Migration Overview

To perform Online Migration jobs, the following steps must be performed in this order. Click the link to jump to the corresponding section.

Pre-migration Configurations

1.

• Configuring Exchange Public Folder Connections

• Configuring Migration Databases (Optional) • Configuring Filter Policies (Optional) • Configuring Mappings (Optional) • Configuring Dynamic Rules (Optional)

Configuring an Exchange Public Folder Migration Profile

2. Migration Options a. Filter Options b. Mapping Options c. Advanced Options d. Managing Sub-profiles e.

Performing an Exchange Public Folder Migration

3.

Selecting the Source and Destination Nodes

a.

Creating Containers

o

Select either of the following methods to perform an online migration: b.

Configuring the Run Now Interface

o

Configuring the Save As New Plan Interface

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Pre-migration Configurations

Configure the following settings before performing Exchange Public Folder Migration. Click the link to jump to the corresponding section.

• Configuring Exchange Public Folder Connections

• Configuring Migration Databases (Optional) • Configuring Filter Policies (Optional) • Configuring Mappings (Optional) • Configuring Dynamic Rules (Optional)

Configuring Exchange Public Folder Connections

To use Exchange Public Folder Migration, you must configure the Exchange public folder connection so that DocAve Agent is able to connect to the Exchange server. In the Home tab, click Configure

Connection on the ribbon, and then the Exchange Public Folder Connection pop-up window appears.

Configuring an Exchange Public Folder Connection

In the Exchange Pubic Folder Connection pop-up window, click Create to create a new connection or click Edit to modify a selected one. Configuring the following settings on the pop-up window:

Exchange Public Folder Connection Name – Enter a name in the Name text box for the 1.

Exchange public folder connection. Then enter an optional description in the Description text box for future reference.

Connection – Enter the required information to make the specified source Agent be able to 2.

connect to the Exchange server.

Agent – The Agents displayed are the ones whose Agent type contains Exchange Public a.

Folder Migration-Exchange Public Folder Agent. From the drop-down list, select an Agent that is able to access the Exchange server from the drop-down list. For more information of Agent type configuration, refer to the DocAve 6 Control Panel Reference Guide.

Access method – Select the access method according to the Exchange server. b.

Select WebDAV if using Exchange 2000/2003/2007 server. o

Select Web Services if using Exchange 2007/2010/2013 server. o

Select MAPI if using Exchange 2000/2003/2007/2010/2013 server. o

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*Note: AvePoint recommends using the MAPI access method for the

connection where the source RTF (Rich Text Format) files you want to migrate to the destination.

*Note: The Microsoft Outlook 2003 Service Pack 2 (32-bit) or higher versions must be installed on the source Agent machine if you select the MAPI access method.

Exchange URL (for WebDAV, Web Services) – Enter the URL of the Exchange public c.

folder that the Agent connects to. An example is shown in the Exchange URL text box. Outlook profile (for MAPI only) – Enter the Outlook profile that the Agent connects to. d.

*Note: You can find the existing profiles by navigating to Control Panel > Mail (32-bit) > Show Profiles on the source server. If no profile can be found, create a new one. Username and Password – Enter the username and the password for accessing e.

Exchange public folder. An example is shown in the Username text box. It is

recommended to specify an administrator of the Exchange server here in order to have the required permission to load all data, perform the operations on the data.

Click Validation Test to verify the connection and the configurations. f.

After the verification completes, click OK to save the settings and return to the g.

Exchange Pubic Folder Connection pop-up window.

Managing Exchange Public Folder Connections

It allows you to configure multiple connections for the DocAve Agent and the Exchange server. The Exchange Public Folder Connection pop-up window displays any Exchange public folder connections that you have previously created.

In this interface, you can change the number of Exchange public folder connections displayed per page and the order in which they are displayed. To change the number of Exchange public folder connections displayed per page, select the desired number from the Show rows drop-down menu in the lower right-hand corner. To sort the Exchange public connections, click on a column heading such as Name, and Agent.

Customize how these connections are displayed in a number of different ways:

Search – Allows you to filter Exchange public folder connections to be displayed by the keyword entered in the Input Keyword text box (the keyword is not case sensitive). The keyword must be contained in a column value. You can select Search all pages or Search current page to define the search scope. Select Search all pages to search the keyword among all pages, the connections whose name or Agent contains the keywords will be displayed. Select Search current page to search the keyword through the current page, the connections whose name or Agent contains the keywords will be displayed. To

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cancel the search results, you can click the delete ( ) button beside the text box to refresh and display all connections.

Manage columns ( ) – You can manage which columns are displayed in the list so that only information you want to see is shown. Click the manage columns ( ) button, and then check the checkbox next to the column name to have that column shown in the list.

Hide the column ( ) – You can manage which columns are hidden in the list. Hover over the cursor on the column that you want to hide and then click the hide the column ( ) button, and then the column is hidden.

Filter the column ( ) – Filters the connections, which are related to the specified Agents, to be displayed. Hover over the cursor on the Agent column and click the filter the column ( ) button, then check the checkbox next to the Agent name. Click OK to display the connections which are related to the selected Agents. To cancel the filter results, click Clear Filter above the table.

Perform the following actions in the Exchange Public Folder Connection pop-up window:

Click Create to create a new Exchange public folder connection. For details of creating an Exchange public folder connection, see Configuring an Exchange Public Folder Connection.

Click View Details to view details about a selected Exchange public folder connection. Click Edit to edit a previously configured Exchange public folder connection. For details

of editing an Exchange public folder connection, see Configuring an Exchange Public Folder Connection.

Click Delete to delete the selected Exchange public folder connections. When the Exchange public folder connection is using for a migration plan, then this connection cannot be deleted.

Configuring Migration Databases

Configuring a migration database is not mandatory for Exchange Public Folder Migrators unless you want to store detailed job information such as the status and type of the job, the user who runs the job, the start and end time of the job, plan information, agent information, etc. For detailed information on the Migration database schema, refer toAppendix A: Exchange Public Folder Migration Database Information.

*Note: The version of SQL Server required to create a migration database must be SQL Server 2005 SP1 or higher.

On the Home tab, in the Settings group, click Migration Database. The Migration Database 1.

pop-up window appears. Select a farm.

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Click Configure in the Manage group to configure a migration database for the corresponding 3.

farm or My Registered Sites, or click the down arrow ( ) button next to the farm and select the Configure option from the drop-down menu. The Configure page appears.

Configure the following settings for the database that will store migration job data: 4.

Configure Migration Database –Specify a migration database. Enter a new Database a.

Server and a Database Name in the corresponding fields.

Authentication – Select the authentication mode for the migration database. If you b.

select the Windows Authentication and you want to access the database server with a specified Windows account, select the Specify a Windows account option. Select an existing managed account profile or create a new managed account profile by clicking New Managed Account Profile in the drop-down menu. If you select SQL

authentication, the necessary information must be specified in the Account and Password fields. You can also validate the SQL database account by clicking Validation Test.

Failover database server (optional) – Specify a failover database server. In the event c.

that the specified migration database collapses, the data stored in the Migration database can be transferred to this standby database.

Alternatively, you can specify a Migration Database in the Advanced settings by entering a connection string instead of configuring the settings in Step 3. Click Advanced; the Connection String section appears. Check the Edit connection string directly checkbox to activate this feature, and then enter the connection string according to the example listed in the left pane. For more information about how to configure the connection string, refer to the

ConnectionString property in SQL Server Books Online or SQL Server Tutorials by navigating to Start > Microsoft SQL Server (with the version you are using) > Documentation and Tutorials. Click OK to finish and save the configuration, or click Cancel to return to the Migration Database 5.

page without saving any configurations.

Select the farm that has configured a migration database and click View Details in the Manage 6.

group to view detailed information of the migration database configured for the selected farm, or click the down arrow ( ) button next to the farm and select the View Details option from the drop-down menu. The View Details page appears.

*Note: The View Details button is clickable only when the selected farm has configured a migration database.

Click Configure on the ribbon to configure the migration database for the farm. 7.

Configuring Filter Policies

Filter Policy allows you to set up filter rules so that you can control what objects are to be migrated to the SharePoint destination, and you can target content more precisely. By setting up and saving filter

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policies, you can apply the same filter policies to different plans without having to recreate them each time.

Creating a Filter Policy

To create a new filter policy, complete the following steps:

Click Profile Settings on the Home tab. The Profile Settings tab appears. 1.

Click Filter Policy from the Settings group on the Profile Settings tab. The Filter Policy page 2.

appears.

Click Create from the Manage group. The Create page appears. Enter the name for the filter 3.

policy in the Name text box and enter an optional description for further reference in the Description text box.

In the Filter Rules area, select the Folder or Exchange Message option in the drop-down menu 4.

and click Add a Filter Level Group to add a filter level group, which is used to add the desired criterions in one group for a specific object level.

In the Rule column, Name is the default rule for an Exchange Message and Folder Name is the 5.

default rule for a folder. Contains is the default condition. Configure the rule settings as follows: Click Name to change the rule from the drop-down list and then specify the

a.

corresponding condition and value.

For the Name and Message Class rule, the available conditions are Contains, o

Does Not Contain, Equals, and Does Not Equal.

*Note: Only the Name rule is available if you select the Folder level.

Contains – When the item’s name/message class contains the value you set, it will be filtered and included in the filter results.

Does Not Contain – When the item’s name/message class does not contain the value you set, it will be filtered and included in the filter results.

Equals – When the item’s name/message class equals the value you set, it will be filtered and included in the filter results.

Does Not Equal – When the item’s name/message class does not equal the value you set, it will be filtered and included in the filter results. For the Created Time/Modified Time/Received Time/Start Time/Due Time o

rule, the available conditions are Before, After, Within, and Older Than. *Note: Only the Created Time and Modified Time rules are available if you select the Folder level.

Before – When the item’s time is before the time value you set, it will be filtered and included in the filter results.

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After – When the item’s time is after the time value you set, it will be

filtered and included in the filter results.

Within – When the item’s time is within the time range you set, it will be filtered and included in the filter results.

Older Than – When the item’s time is older than the time value you set, it will be filtered and included in the filter results.

If you have more than one criterion, click the order to adjust the criteria’s order. o

If you have more than one criterion, adjust the logic relation according to your requirements. By default, the logic relation between each criterion is And. You can click the current logic relation (And or Or) to change it.

And – When multiple criteria are used, only the data that meets all of the criteria is included in the filter results.

Or – When multiple criteria are used, the data that matches at least one of the criteria is included in the filter results.

After the filter policy settings complete, click OK to save the settings and return to the Filter 6.

Policy page.

Managing Filter Policies

To access the Filter Policy interface, click Profile Settings on the Home tab. On the Profile Settings page, click Filter Policy on the ribbon.

The Filter Policy interface displays any filter policies that you have previously created in the main display pane.

In this interface, you can change the number of filter policies displayed per page and the order in which they are displayed. To change the number of filter policies displayed per page, select the desired

number from the Show rows drop-down menu in the lower right-hand corner. To sort the filter policies, click the column heading such as Filter Policy Name, and Description.

Customize how these filter policies are displayed in a number of different ways:

Search – Allows you to filter the filter policies to be displayed by the keyword entered in the Input Keyword text box (the keyword is not case sensitive). The keyword must be contained in a column value. You can select Search all pages or Search current page to define the search scope. Search all pages means that the filter policies in all of the pages whose name or description contains the keywords will be displayed; while Search current page means that only the filter policies in the current page whose name or description contains the keywords will be displayed.

Manage columns ( ) – You can manage which columns are displayed in the list so that only information you want to see is shown. Click the manage columns ( ) button, and then check the checkbox next to the column name to have that column shown in the list.

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Hide the column ( ) – You can manage which columns are hidden in the list. Hover over the cursor on the column that you want to hide and then click the hide the column ( ) button, and then the column is hidden.

Perform the following actions in the Filter Policy interface:

Click Create on the ribbon to create a new filter policy. For details of creating a new filter policy, see Creating a Filter Policy.

Click Edit on the ribbon to change the configurations for the selected filter policy. For details of editing configurations for filter policies, see Creating a Filter Policy.

Click Delete on the ribbon. A confirmation window appears, confirming that you want to proceed with the deletion. Click OK to delete the selected filter policy, or click Cancel to return to the Filter Policy interface without deleting the selected filter policy.

Configuring Mappings

Before performing an Exchange public folder migration job, you may want to define optional Domain Mapping, User Mapping, Group Mapping, and Permission Mapping settings. Refer to the following sections to decide whether to configure the mapping settings, and learn how to configure the mapping settings.

Domain Mapping

If there are users with the same name but with different domains respectively in the source and destination, you can map a source domain name to a SharePoint domain name in the destination by using domain mapping. During migration, Migrator will change the source domain name to your specified domain name in the destination node. Therefore, the source user summer\user1 can be mapped to SharePoint domain user may\user1 through domain mapping.

To access Domain Mapping, click Profile Settings on the ribbon of the Home tab, and then the Profile Settings tab appears. Click Mappings on the ribbon, and then select Domain Mapping from the drop-down menu. The Domain Mapping interface appears. Click Create on the ribbon to create a new domain mapping rule.

For specific instructions on setting up domain mapping, refer to the DocAve 6 Control Panel Reference Guide.

User Mapping

Use user mapping if you wish to map an existing source node username to an existing SharePoint user name in the destination. During migration, Migrator will replace the source username with your specified username in the destination node.

To access User Mapping, click Profile Settings on the ribbon of the Home tab, and then the Profile Settings tab appears. Click Mappings on the ribbon, and then select User Mapping from the drop-down

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menu. The User Mapping interface appears. Click Create on the ribbon to create a new user mapping rule.

*Note: In User Mapping, the Add a placeholder account to keep metadata even if the user no longer exists option is not supported for use with Exchange Public Folder Migration to SharePoint Online. This option replaces non-existent destination users with a placeholder account in the destination Active Directory.

For specific instruction on setting up user mapping, refer to the DocAve 6 Control Panel Reference Guide.

Group Mapping

Use group mapping if you wish to map an existing source group name. During the migration, Migrator will replace the source group name with your specified group name in the destination node.

To access Group Mapping, click Profile Settings on the ribbon of Home tab, and then Profile Settings tab appears. Click Mappings on the ribbon, and then select Group Mapping from the drop-down menu. The Group Mapping interface appears. Click Create on the ribbon to create a new group mapping rule. For specific instructions on setting up group mapping, refer to the DocAve 6 Control Panel Reference Guide.

Permission Mapping

Permission mapping allows you to map an existing source permission name to SharePoint permissions in the destination. Exchange Public Folder Migrator provides you a Default Permission Mapping to migrate the public folder permissions to the SharePoint permissions, which is contained as default permission mapping rule in the default main profile.

*Note: If you have configured both the user mapping and permission mapping in the Mapping Options profile, you can merge the source user’s mapping permissions in SharePoint to the permissions of the mapped destination user.

To access Permission Mapping, click Profile Settings on the ribbon of Home tab, and then 1.

Profile Settings tab appears.

Click Mappings on the ribbon, and then select Permission Mapping from the drop-down menu. 2.

The Permission Mapping interface appears.

Managing Permission Mappings

In the Permission Mapping interface, you will see a list of previously configured permission mappings. In this interface, you can change the number of permission mappings displayed per page and the order in which they are displayed. To change the number of permission mappings displayed per page, select

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the desired number from the Show rows drop-down menu in the lower right-hand corner. To sort the permission mappings, click a column heading such as Name, and Description.

Customize how these permission mappings are displayed in a number of different ways:

Search – Allows you to filter permission mappings to be displayed by the keyword entered in the Input Keyword text box (the keyword is not case sensitive). Both the value of the Name and Description columns can be searched by the keyword. Select Search all pages to search the keyword among all pages. Select Search current page to search the keyword through the current page. To cancel the search results, you can click the delete ( ) button beside the text box to refresh the area and all permission

mappings are displayed.

Manage columns ( ) – You can manage which columns are displayed in the list so that only information you want to see is shown. Click the manage columns ( ) button, and then check the checkbox next to the column name to have that column shown in the list.

Hide the column ( ) – You can manage which columns are hidden in the list. Hover over the cursor on the column that you want to hide and then click the hide the column ( ) button, and then the column is hidden. The Name column is not allowed to be hidden. Perform the following actions to a permission mapping:

Click Create to create a new permission mapping. For details of creating a permission mapping, see the Creating Permission Mappings section of this guide.

Click View Details to view details about a selected permission mapping. Click View Details on the ribbon and you will see the previously configured settings for this permission mapping. Here you can also click Edit on the ribbon to make changes to the permission mapping’s settings. You will be brought to the Edit Permission Mapping page where you can change this permission mapping.

Click Edit to edit a previously configured permission mapping. The Default Permission Mapping is not allowed for editing. For details of editing a permission mapping, see

Creating Permission Mappings.

Click Delete to delete the selected permission mappings. Click Delete on the ribbon. A confirmation window appears, confirming that you want to proceed with the deletion. Click OK to delete the selected permission mappings, or click Cancel to return to the Permission Mapping page without deleting the selected permission mappings. The Default Permission Mapping is not allowed for deleting.

Creating Permission Mappings

To create a new permission mapping, click Create on the ribbon. To edit a previously configured permission mapping, select the permission mapping and then click Edit on the ribbon.

In the Create/ Edit Permission Mapping interface, configure the following settings:

Permission Mapping Name – Enter a name for the permission mapping. Then enter an optional 1.

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Permission Mapping – Set up the mapping of Exchange permissions to SharePoint permission 2.

levels. By default, the Exchange permission has set up a SharePoint permission level. You can modify it and select a desired SharePoint permission level from the SharePoint Permission Level drop-down list. You can also create a new SharePoint permission level by clicking New

SharePoint Permission Level at the top of the drop-down list.

Click OK to save the configurations and return to the Permission Mapping interface, or click 3.

Cancel to return to Permission Mapping interface without saving any changes.

For more information of creating a new SharePoint permission level, editing an existing one, viewing details of an existing one, refer to Creating SharePoint Permission Levels.

SharePoint Permission Levels

You can manage SharePoint permission levels by creating a new SharePoint permission level, viewing details of a previously configured SharePoint permission level, editing a previously configured

SharePoint permission level, or deleting a previously configured SharePoint permission level. To access Manage SharePoint Permission Level interface, click Profile Settings on the Home tab > Mappings > Permission Mapping > Manage SharePoint Permission Level. The Manage SharePoint Permission Level interface appears, and you will see a list of provided or previously configured SharePoint permission level.

In this interface, you can change the number of SharePoint permission levels displayed per page and the order in which they are displayed. To change the number of SharePoint permission levels displayed per page, select the desired number from the Show rows drop-down menu in the lower right-hand corner. To sort the SharePoint permission levels, click on a column heading such as Name, and Description. Customize how these SharePoint permission levels are displayed in a number of different ways:

Search – Allows you to filter SharePoint permission level to be displayed by the keyword entered in the Input Keyword text box (the keyword is not case sensitive). The keyword must be contained in a column value. Select Search all pages to search the keyword among all pages. Select Search current page to search the keyword through the current page. To cancel the search results, you can click the delete ( ) button beside the text box to refresh the area and display all permission levels.

Manage columns ( ) – You can manage which columns are displayed in the list so that only information you want to see is shown. Click the manage columns ( ) button, and then check the checkbox next to the column name to have that column shown in the list.

Hide the column ( ) – You can manage which columns are hidden in the list. Hover over the cursor on the column that you want to hide and then click the hide the column ( ), and then the column is hidden.

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Perform the following actions in the Manage SharePoint Permission Level page.

Click Create on the ribbon to create a new SharePoint permission level. For detailed instructions on creating a new SharePoint permission level, see Creating SharePoint Permission Levels.

Click View Details on the ribbon and you will see the previously configured settings for this SharePoint permission level. Here you can also click Edit on the ribbon to make changes to the SharePoint permission level’s settings. You will be brought to the Edit SharePoint Permission Level page where you can change its settings.

Click Edit on the ribbon to change the configurations for this SharePoint permission level. Note that the default SharePoint permission levels provided, including Contribute, Design, Edit, Full Control, Read, View Only, PFM Delete All Items, PFM Edit All Items, PFM Create Subfolders, PFM Create Items, PFM Read Items, PFM Delete Own Items, PFM Edit Own Items, and PFM Folder Owner, are not editable. For details on editing configurations for a SharePoint permission level, see Creating SharePoint Permission Levels.

Click Delete on the ribbon. A confirmation window appears, confirming that you want to proceed with the deletion. Click OK to delete the selected SharePoint permission levels, or click Cancel to return to the Manage SharePoint Permission Level interface without deleting the selected SharePoint permission levels. Note that the default SharePoint permission levels provided, including Contribute, Design, Edit, Full Control, Read, View Only, PFM Delete All Items, PFM Edit All Items, PFM Create Subfolders, PFM Create Items, PFM Read Items, PFM Delete Own Items, PFM Edit Own Items, and PFM Folder Owner, cannot be deleted.

Creating SharePoint Permission Levels

To create a new SharePoint permission level, click Create on the ribbon. To modify a previously configured customized SharePoint permission level, select the SharePoint Permission Level, and then click Edit on the ribbon. When creating or editing the SharePoint permission level, configure the following settings:

Name and Description – Enter a name for this permission level and an optional description for 1.

future reference.

Permissions – Choose which permissions to be included in this permission level. You can select 2.

permissions from List Permissions and Personal Permissions by checking the checkbox next to the permission name. Check the Select All checkbox to select or clear all permissions. The permissions listed in Site Permissions cannot be edited, and the View Pages and Open

permissions in Site Permissions will be selected by default when you select permission from List Permissions or Personal Permissions.

Click OK to save the configurations, or click Cancel to cancel any changes. 3.

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Configuring Dynamic Rules

Dynamic rules map Exchange properties to SharePoint metadata using DLL files customized in C#. In a migration profile, if dynamic rules conflict with the configured column mapping, dynamic rules take over the role of column mapping.

Managing Dynamics Rules

To use the dynamic rule feature, click Profile Settings on the ribbon of Home tab. The Profile Settings tab appears. Click Dynamic Rule on the ribbon.

In the Dynamic Rule interface, you will see a list of previously configured dynamic rules.

In this interface, you can change the number of dynamic rules displayed per page and the order in which they are displayed. To change the number of dynamic rules displayed per page, select the desired

number from the Show rows drop-down menu in the lower right-hand corner. To sort the dynamic rules, click on a column heading such as Name, Description, DLL File Name, and Last Modified Time.

Customize how these dynamic rules are displayed in a number of different ways:

Search – Filters dynamic rules displayed by the keyword you designate. The keyword must be contained in a column value. At the top of the Dynamic Rule viewing pane, enter the keyword for the dynamic rules you wish to display. You can select Search all pages or Search current page to define the search scope. Search all pages means that the dynamic rules in all of the pages whose names and descriptions contain the keywords will be displayed; while Search current page means that only the dynamic rules in the current page whose names and descriptions contain the keywords will be displayed. Note that the search function is not case sensitive.

Manage columns ( ) – You can manage which columns are displayed in the list so that only information you want to see is shown. Click the manage columns ( ) button, and then check the checkbox next to the column name to have that column shown in the list.

Hide the columns ( ) – This allows you to hide the column. Click the hide the columns ( ) button in the column title to hide the column.

You may perform the following actions to a Dynamic Rule:

Click Create on the ribbon to create a dynamic rule. For detailed information on creating a new dynamic rule, see Creating a Dynamic Rule.

Click View Details on the ribbon and you will see the previously configured settings for this dynamic rule. Here you can also click Edit on the ribbon to make changes to the dynamic rule’s settings. You will be brought to the Edit Dynamic Rule page where you can change this dynamic rule.

Click Edit on the ribbon to change the configuration of this dynamic rule. For details on editing dynamic rule, see Creating a Dynamic Rule.

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Click Delete on the ribbon. A confirmation window appears, confirming that you want to proceed with the deletion. Click OK to delete the selected dynamic rules, or click Cancel to return to the dynamic rule without deleting the selected dynamic rules.

Creating a Dynamic Rule

To create a new dynamic rule, click Create on the ribbon. To edit a previously configured dynamic rule, select the dynamic rule and then click Edit on the ribbon.

In the Create Dynamic Rule interface or Edit Dynamic Rule interface, configure the following settings: 1. Name and Description – Enter a Dynamic Rule Name for the dynamic rule that you are about to

create or edit. Then enter an optional description for this dynamic rule for future reference.

2.

Upload a DLL File – Upload a DLL file customized in C# from the local path. This file contains

your configured mapping settings.

3. Click OK to save the configuration and return to the Dynamic Rule interface. Click Cancel to return to the Dynamic Rule interface without saving any configuration or changes.

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Configuring an Exchange Public Folder Migration Profile

The Migration Profile allows you to specify and define numerous settings for the migration jobs including Migration Options, Filter Options, Mapping Options, and Advanced Options. Follow the instructions below to create a Migration Profile.

1. From the Home tab, in the Profile group, click Profile Settings. The Profile Settings tab appears. 2. From the Profile Settings tab, under the Profile/Sub-profile group, click New.

3. Enter a profile name in the pop-up window and click OK.

4. Select the Migration Options from the left-hand pane. Select a previously configured Migration Options Sub-Profile from the drop-down menu or enter a name and click Create a New Profile to create a new sub-profile. For details about this section, refer to Migration Options.

5. Select the Filter Options from the left-hand pane and select a previously configured filter policy from the drop-down menu. Or click New Filter Policy from the drop-down menu to create a new filter policy. For details on creating a filter policy, refer to Creating a Filter Policy.

6. Select the Mapping Options from the left-hand pane. Select a previously configured Mapping Options Sub-Profile from the drop-down menu or enter a name and click Create a New Profile to create a new sub-profile. For details about this section, refer to Migration Options.

7. Select the Advanced Options from the left-hand pane and configure the Dynamic Rule, Character Length Settings and the Illegal Character Replacement Settings. For details about this section, refer to Advanced Options.

8. Click Save in the Main Profile row to save the profile. Alternatively, click Save As and enter a profile name to save it as another profile. Select Save and replace the existing main profile to replace the original profile. Otherwise, it is saved without removing the original profile.

Migration Options

Configure the settings in Migration Options to specify how to migrate the content and the security to SharePoint. To set up sub-profile Migration Options, complete the following steps.

From the Home tab, in the Profile group, click Profile Settings. The Profile Settings tab appears. 1.

Click Migration Options on the left-hand pane, and from the Profile Settings tab, under the Sub-2.

profile group, click Edit Sub-profile to make the Migration Options field active. From the Profile Settings tab, under the Profile/Sub-profile group, click New. 3.

Enter a sub-profile name in the pop-up window and click OK. 4.

Click the Content tab to configure the following settings. The following settings are optional. 5.

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Migrate root folder as list – Select this option, and when selecting site node as o

the destination, the selected source folder and the folders (the root folders of the selected source folder) under it will be migrated to respective lists. After the migration, lists having the same name as the selected source folder and the root folders will be created in the destination. Each root folder and the data in it is migrated to respective lists.

For example, Folder A is the selected source root folder and under Folder A, there are two folders, Folder B and Folder C (Folder B and Folder C are root folders of Folder A). When selecting Migrate root folder as list and selecting site node as the destination, the migration results are as below:

 A list named Folder A will be created and the data (except Folder B, Folder C, and the data within these two folders) which is contained in source Folder A will be migrated to the Folder A list.

Two lists named Folder B and Folder C are created and the data which is contained in source Folder B and Folder C will keep the data structure and will be migrated to respective lists.

Use folder full path as list name ‒ Select this option, and when the destination o

node is site level, the selected source data in each folder level will be migrated to respective lists named by the folder full path.

For example, you have selected Folder A as the source content. Folder A is the sub folder of public folder and it contains Folder B. In Folder B, an Item C is included. After the migration, two lists named Public Folders>Folder A and Public Folders>Folder A>Folder B are created, and the Item C is included in the Public Folders>Folder A>Folder B list.

If either of these two options is not selected, when selecting site nodes as the

destination, the selected source folder will be migrated to a newly created list named by the source folder name and keep the original data structure.

Folder Structure Management – When selecting the list node as the destination, if using Create top level folder on destination to perform the migration, the migration results are:

A top level folder having the same name as the source folder is created in the o

destination list and the source content you selected is migrated to this folder. Without selecting this option, the only difference is that the top level folder will o

not be created.

If you select a site node as the destination, no matter whether you select this o

option or not, a top level folder having the same name as the source folder is created in the destination list, and the source content you selected is migrated to this folder.

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Conversation Option – When migrating e-mails, if the destination list is discussion board

list, select whether to use the Migrate conversation as discussion threads option. If you select this option, the e-mails whose PR_CONVERSATION_INDEX property o

has the same value will be migrated to a discussion having the same subject as these e-mails. The body of the e-mails which replied the original e-mail will be as the reply item for the discussion.

If you do not select this option, each e-mail will be migrated to be an individual o

discussion using the mail subject as the discussion subject and using the e-mail body as the discussion body.

If the destination list is not discussion board list, the Migrate conversation as o

discussion threads option will not take effect.

Source Content Deletion – If you want to delete the source content which has been migrated successfully after the migration, select Delete source content upon the job completion. Only the data will be deleted, and the folder structure will not be deleted. *Note: To perform the deletion operation, make sure the user you specified in the Exchange public folder connection has the sufficient permission.

Content Type Option – When selecting Use pre-defined SharePoint content type, the default content type in the destination object will be used. If you do not select this option, the content type mapping configured in Mapping Options will take effect. • Outlook Home Page URL – Select whether to set/remove the value of the Home Page

property of the source folder.

When selecting Set Outlook home page URL to perform the migration, the o

destination list URL and folder URL will be set as the value of the Home Page property of the source folder. When you open the specific folder, you will be redirected to the SharePoint list URL.

When selecting Remove Outlook home page URL to perform the migration, the o

Home Page property of the source folder will be set blank.

*Note: Make sure the user used to connect the Exchange Public Folder connection has the Folder owner permission to the source selected folders. Click the Security tab next to the Content tab and configure the Security settings. The following 6.

settings are optional.

Inherit the folder permission from its parent folder– if you want the migrated folder to inherit from the source parent folder permission, select this checkbox.

Inherit the folder permission from destination list – If you want the migrated folder to inherit from the destination list permission, select this checkbox.

Click Save to save the profile. Alternatively, click Save as and enter a profile name to save it as 7.

another profile. Select Save and replace the existing sub-profile to replace the original profile. Otherwise, it is saved without removing the original profile.

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Filter Options

Configure the settings in Filter Options to specify the source content to be migrated. To configure Filter Options, complete the following steps.

From the Home tab, in the Profile group, click Profile Settings. The Profile Settings tab appears. 1.

Click Filter Options on the left-hand pane, and select an existing filter policy from the drop-2.

down menu. You can also click the New Filter Policy link to create a new filter policy. To create a new filter policy, refer to Creating a Filter Policy.

Mapping Options

Configure settings in Mapping Options to set the SharePoint Content Type, Property Mapping, Content Type Mapping, Folder Mapping, and Security Mapping. For different access methods, WebDAV (selected by default),Web Services, or MAPI, you must set the mapping settings individually. To set up sub-profile Mapping Options, complete the following steps.

From the Home tab, in the Profile group, click Profile Settings. The Profile Settings tab appears. 1.

Click Mapping Options on the left-hand pane, and from the Profile Settings tab, under the Sub-2.

profile group, click Edit Sub-profile to make the Mapping Options field active. From the Profile Settings tab, under the Profile/Sub-profile group, click New. 3.

Enter a sub-profile name in the pop-up window and click OK. 4.

Select an Exchange Property Type from the drop-down menu. 5.

Configure the following settings by referring to corresponding sections: SharePoint Content

6.

Type, Property Mapping, Content Type Mapping, Folder Mapping, and Security Mapping. Click Save to save the profile. Alternatively, click Save as and enter a profile name to save it as 7.

another profile. Select Save and replace the existing sub-profile to replace the original profile. Otherwise, it is saved without removing the original profile

SharePoint Content Type

In the SharePoint Content Type settings, you can create content types based on the SharePoint build-in content types, and the content types created are used to perform the content type mapping. By default, a list of new content types is pre-configured. In the list, for example, the ExchangeDocument content type is created based on the Document content type, so the Document content type is the parent content type of the ExchangeDocument content type. View the new content types and their parent content types as shown below.

Content Type Name Base Content Type

ExchangeDocument Document

ExchangeAnnouncement Announcement

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Content Type Name Base Content Type

ExchangeContact Contact ExchangeEvent Event ExchangeTask Task ExchangeNote Item ExchangeActivity Item ExchangeDiscussionReply Message

For the list, you can perform the following actions.

Click Add a Content Type to add a content type. A new row appears at the bottom of the table. Enter the content type name, and then specify the based SharePoint content type from the drop-down list.

*Note: By default, six SharePoint columns are added to the newly created content type. SharePoint Column Display Name Column Type

Title Single line of text

ExchangeID Single line of text

Created By Person or Group

Created Date and Time

Modified By Person or Group

Modified Date and Time

Double-click the name in the Content Type Name list to modify the name, and double-click the name in the Base Type Name list to select a new build-in content type. • Click Delete the Selected Content Type(s) to delete a selected content type. Click Edit the Selected Content Type to edit an existing content type. Follow the instructions below to edit a content type.

Select a content type and click Edit the Selected Content Type. A Content Type pop-up window 1.

appears.

On the pop-up window, the columns included in the selected content type and the column types 2.

are shown in the table.

You can add a new column and specify the column type or edit an existing one. 3.

Click Add a Property Mapping to add a new column and specify the column type. A new row appears at the bottom of the table. Enter the column name, and then specify the column type from the drop-down list.

Double-click the column name in the SharePoint Column Display Name list to change the column name and double-click the column type in Column Type list to change the column type. For some columns, they are not allowed for editing. When using the managed metadata column, specify the term set path, whether to allow multiple values,

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and the character to separate the multiple values in the column. The default character is ;.

*Note: For managed metadata columns, if you deselect the Allow multiple values checkbox, you cannot edit the character to separate the multiple values in the column. Click OK to save the content type settings and return to the SharePoint Content Type tab. 4.

Property Mapping

Setting up the property mapping for Exchange property is used for content type mapping. When configuring the content type mapping, the Exchange property’s display name, which is set in the property mapping, is able to be selected and the value in it is able to be mapped to the destination column. By default, a property mapping table is pre-configured. In the table, for example, if the property tag is urn:schemas:contacts:givenName in the Exchange Property Tag list and the display name is IPM.Contact.FirstName in the Display Name list, then, when configuring the content type mapping, you can select the IPM.Contact.FirstName Exchange property.

For the table, you can perform the following actions,

Click Add a Property Mapping to add a property mapping. A new row appears at the bottom of the table. Enter the display name in the Display Name column and enter the property tag in the Exchange Property Tag column.

Double-click the name in the Display Name column to set the new name, and double-click the name in the Exchange Property Tag column to set the property tag.

Click Delete the Selected Mapping(s) to delete a selected property mapping.

When selecting Web Services access method, you can customize the property mapping. Follow the steps below to customize the property mapping.

Select the Customized Property Settings checkbox. 1.

Click Add a Property Mapping. 2.

Enter the display name of the column in the Display Name list. 3.

Enter the Exchange property information in the GUID, ID, Type, and Property Tag column. 4.

Repeat steps from 2 to 4 to add another customized property mapping. 5.

Content Type Mapping

Depending on the SharePoint list template, you can set the content type mapping for each message class. By default, the content mapping settings are pre-configured. In the table, for example, if the source data is using the IPM.Post message class and the destination SharePoint list is using the Document Library template, then, the data migrated to the destination list will use the

ExchangeDocument content type. View the content mapping settings in the predefined table as shown below.

Figure

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