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RESOURCE AND PATIENT MANAGEMENT SYSTEM

Office of Information Technology

Division of Information Resource Management

Electronic Health Record

(EHR)

Addendum to User Manual

Version 1.1 Patch 12

September 2014

(2)

Addendum to User Manual

Table of Contents

September 2014

Table of Contents

1.0

Introduction ... 1

2.0

Web References Search Configuration for “I” Button ... 2

2.1

Updating from UpToDate to ClinicalKey ... 2

2.2

Step One: Add Clinical Key as New Web Reference Site ... 2

2.2.1

View Existing Info button Sites in FileMan ... 2

2.2.2

Add New Info Button Site in FileMan ... 3

2.3

Step Two: Inactivate Web Reference Site Entry for UpToDate ... 3

2.4

Step Three: Default Web Reference Search ... 3

2.5

Add BEHWEB DEFSURL and BEHWEB GETSITES RPC’s to the

Options file ... 5

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Addendum to User Manual

Introduction

September 2014

1.0

Introduction

The IHS subscription to UpToDate expires on 8/31/2014. The IHS subscription to

Clinical Key begins 9/1/2014.

Clinical Application Coordinators will need to add Clinical Key as a Web Reference

Search option; most will want to default the Web Reference Search selection to

Clinical Key.

The current function of the Infobutton (“I” button) in RPMS EHR v1.1 patch 12 and

preceding is as follows: If the user highlights content and clicks the “I” button, this

launches a search of MedlinePlus or Lab Tests Online for patient education content.

If nothing is highlighted and the user clicks the “I” button, then the Web Reference

Search is launched. Many sites have set this search function to default to UpToDate.

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Addendum to User Manual

Web References Search Configuration for “I” Button

September 2014

2.0

Web References Search Configuration for “I”

Button

2.1

Updating from UpToDate to ClinicalKey

When a user has nothing selected and clicks the “I” button on the Problem List, Visit

Diagnoses, Historical Diagnoses, Patient Education, or Visit Services component, the

following search tool is presented to the user with options as shown in Figure 2-1,

depending on local configuration.

Figure 2-1: Web Reference Search dialog

2.2

Step One: Add Clinical Key as New Web Reference Site

These must be added in FileMan; use caution. The goal is to add a URL that will

result in an appropriate returned search for the Search Term entered by the user. The

search URL must be entered, not the home URL for a given site.

2.2.1

View Existing Info button Sites in FileMan

VA Fileman

Select VA FileMan Option: print File Entries OUTPUT FROM WHAT FILE: BEH INFO BUTTON SITES// SORT BY: WEB REFERENCE SITE// START WITH WEB REFERENCE SITE: FIRST// FIRST PRINT FIELD: .01;L15 WEB REFERENCE SITE THEN PRINT FIELD: .02;L25 SEARCH URL THEN PRINT FIELD: .03;L5 SEQUENCE THEN PRINT FIELD: Heading (S/C): BEH INFO BUTTON SITES LIST Replace STORE PRINT LOGIC IN TEMPLATE: DEVICE: VIRTUAL TERMINAL Right Margin: 80// BEH INFO BUTTON SITES LIST AUG 27,2014 16:09 PAGE 1

WEB REFERENCE SITE SEARCH URL SEQUENCE

--- CDC www.cdc.gov/search.do?act 1 FamilyDoctor.org http://search.familydocto 2 Google http://www.google.com/sea 3 JAMA http://jama.ama-assn.org/ 4

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Addendum to User Manual

Web References Search Configuration for “I” Button

September 2014

Medline http://search.nlm.nih.gov 5 UpToDate http://www.utdol.com/appl 6

2.2.2

Add New Info Button Site in FileMan

Select VA FileMan Option: Enter or Edit File Entries INPUT TO WHAT FILE: BEH INFO BUTTON SITES// EDIT WHICH FIELD: ALL// Select BEH INFO BUTTON SITES WEB REFERENCE SITE: ClinicalKey Are you adding 'ClinicalKey' as a new BEH INFO BUTTON SITES (the 7TH)? No// y (Yes)

SEARCH URL: http://www.clinicalkey.com/#!/SearchCtrl/doSearchResults/ <<< This must

be exact

SEQUENCE: 7 <<<< This number will be any number of the site’s choosing as long

as it is not already used as a sequence

INACTIVE:

2.3

Step Two: Inactivate Web Reference Site Entry for

UpToDate

After inactivating, UpToDate will no longer be selectable on the Web Reference

Search dropdown. There is no requirement to inactivate UpToDate, but if there is no

site license for the product the user will receive a login challenge.

Select VA FileMan Option: Enter or Edit File Entries INPUT TO WHAT FILE: BEH INFO BUTTON SITES// EDIT WHICH FIELD: ALL// Inactive THEN EDIT FIELD:

Select BEH INFO BUTTON SITES WEB REFERENCE SITE: UpToDate INACTIVE: ? Choose from: 1 YES 0 NO INACTIVE: 1 Yes

2.4

Step Three: Default Web Reference Search

Now that the reference site(s) have been added, you may default the Web Reference

Search tool.

Select PARAMETER DEFINITION NAME: BEH default WEB SEARCH SITE Default Web Search Site

BEH DEFAULT WEB SEARCH SITE may be set for the following:

700 Division DIV [choose from INSTITUTION] 800 System SYS [2013-DEMO.NA.IHS.GOV] Enter selection: 800 System 2013-DEMO.NA.IHS.GOV <<< set this at system or

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Addendum to User Manual

Web References Search Configuration for “I” Button

September 2014

--- Setting BEH DEFAULT WEB SEARCH SITE for System- Search Site: ClinicalKey

The system when it presents the Web Reference Search dialog will now include your

addition and default to Clinical Key.

Figure 2-2: ClinicalKey default

The user can now type in a search term, and upon clicking Search, will be taken to

the Clinical Key website which will return the first-level search results as shown in

Figure 2-4.

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Addendum to User Manual

Web References Search Configuration for “I” Button

September 2014

Figure 2-4: Clinical Key website

2.5

Add BEHWEB DEFSURL and BEHWEB GETSITES

RPC’s to the Options file

For EHR users, two RPCs (BEHWEB DEFSURL and BEHWEB GETSITES) must

be added to the OPTIONS file via Fileman enter/edit mode as shown below:

Select OPTION: 1 ENTER OR EDIT FILE ENTRIES INPUT TO WHAT FILE: OPTION//

EDIT WHICH FIELD: ALL// RPC (multiple) EDIT WHICH RPC SUB-FIELD: ALL//

THEN EDIT FIELD:

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Addendum to User Manual

Web References Search Configuration for “I” Button

September 2014

1 VUECENTRIC CIAV VUECENTRIC VueCentric

2 VUECENTRIC FRAMEWORK CONFIGURA CIAV MANAGER VueCentric Framework Configuration

CHOOSE 1-2: 1 CIAV VUECENTRIC VueCentric Select RPC: BGOVPED2 TOPIC// BEHWEB DEFSURL

Are you adding 'BEHWEB DEFSURL' as a new RPC (the 1794TH for this OPTION)? No// Y (Yes)

RPCKEY: RULES: Select RPC: ^

====================================================== Select OPTION: 1 ENTER OR EDIT FILE ENTRIES

INPUT TO WHAT FILE: OPTION//

EDIT WHICH FIELD: ALL// RPC (multiple) EDIT WHICH RPC SUB-FIELD: ALL//

THEN EDIT FIELD:

Select OPTION NAME: VUE

1 VUECENTRIC CIAV VUECENTRIC VueCentric

2 VUECENTRIC FRAMEWORK CONFIGURA CIAV MANAGER VueCentric Framework Configuration

CHOOSE 1-2: 1 CIAV VUECENTRIC VueCentric Select RPC: BGOVPED2 TOPIC// BEHWEB GETSITES

Are you adding ‘BEHWEB GETSITES’ as a new RPC (the 1795TH for this OPTION)? No// Y (Yes)

RPCKEY: RULES: Select RPC: ^

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Addendum to User Manual

Contact Information

September 2014

Contact Information

If you have any questions or comments regarding this distribution, please contact the

OIT Help Desk (IHS).

Phone: (888) 830-7280 (toll free)

Web:

http://www.ihs.gov/helpdesk/

References

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