BENEFITS OF A CLOUD ERP SYSTEM April 12, 2016

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BENEFITS OF A CLOUD ERP

SYSTEM

April 12, 2016

Ricardo de Rojas Senior Managing Consultant [email protected]

Colleen Gutirrez Senior Consultant II [email protected]

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INTRODUCTION

Ricardo de Rojas

• Senior Managing Consultant

• 18+ years of experience

• Intacct implementation &

configuration certified consultant

• Provides project management &

implementation services

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INTRODUCTION

Colleen Gutirrez

• Senior Consultant II

• 19+ years of experience

• Intacct implementation &

configuration certified consultant

• Provides implementation, training &

ongoing support services

AGENDA

Identify potential cloud computing solutions

Benefits of a cloud-based ERP system

Describe the strengths of a cloud-based ERP system

compared to an on-premises solution

Demonstrate the unique features & capabilities of a Cloud

ERP software: Intacct

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ABOUT BKD TECHNOLOGIES

 Technology consulting practice of BKD

 Reseller of enterprise resource planning (ERP) & customer relationship management (CRM) software

 Strategic IT consulting services

 50 employees (throughout BKD footprint)

 CPAs (Certified Public Accountants)

 CPIM (Certified Production & Inventory Management)

 CIRM (Certified Integrated Resource Management)

 CAE (Certified Account Executive)

 CAAS (Certified Accounting Applications Specialist)

 CISA (Certified Information Systems Auditor)

 Intacct Core Product Certification

 Intacct Implementation Consultant

 Intacct Advanced Implementation &

Configuration consultant

 PMP (Project Management Professional)

SERVICES WE OFFER

Software Implementation &

Support Software Implementation &

Support Strategic Technology

Planning Strategic Technology

Planning

Software Development &

Integration Services Software Development &

Integration Services

ERP & CRM Cloud Services

Managed Services, Training, Hosted & SaaS Offerings

ERP & CRM Cloud Services

Managed Services, Training, Hosted & SaaS Offerings

Project Management

Services Project Management

Services Business Intelligence

& Reporting

KPI & Dashboard Development &

Business Intelligence

& Reporting

KPI & Dashboard Development &

Software Selection Assistance Software Selection

Assistance

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WHAT ARE YOUR OPTIONS?

On-Premise

 Software installed on your hardware

 Limited real-time accessibility & visibility

 Customization typically $$$

 Deep financial functionality on higher end systems $$$

 Costly to scale – add hardware, LANs, security, etc.

 Similar to on-premise solution

 Third party hosts solution

 Vendor provides end-to-end solution

 Real time accessibility &

visibility standard

 Functionality vendor dependant

 Cost-effective scale (up or down)

 No hardware/limited IT costs

Hosted Cloud

WHAT IS THE CLOUD?

10 // experience direction

Cloud refers to computer software & services that run on the Internet

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THE CLOUD IMPACTS ALL OF US, BOTH AS

CONSUMERS & IN BUSINESS

NOW ALSO FOR YOUR APPLICATIONS

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WHAT ARE ADVANTAGES OF FINANCIALS IN THE

CLOUD?

 Predictable & cost efficient

 No computing infrastructure

(CapEx vs OpEx)

 Regular software updates

 Enhanced security

 Time to deployment

 Scalability & flexibility

 Reliability & quality

 Compliance

 Increased business agility

 Higher end-user adoption

CLOUD COMPUTING BENEFITS

1) Predictable & cost efficient

 No large upfront capital investment

 Predictable IT costs

 Reduce spending on IT operations

 Reduce spending for IT support

 Savings gained through higher worker productivity & greater efficiency

 Tax benefits

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CLOUD COMPUTING BENEFITS

2) No computing infrastructure to maintain

Initial expenses

• Software license

• Computer hardware

• Server

• Printers

• PCs

• Communications equipment

• Installation costs

CLOUD COMPUTING BENEFITS

2) No computing infrastructure to maintain

Additional costs

• Real estate

• Energy

• Cooling

• IT admin staff

• Software management & monitoring

• Software maintenance

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CLOUD COMPUTING BENEFITS

2) No computing infrastructure to maintain

 No large capital expenses

 No servers on site

 No computer infrastructure to maintain

 Cloud will free you to focus on your business

CLOUD COMPUTING BENEFITS

3) Regular software updates

 Speed of implementation

 Faster delivery of new functionality

 Reduced total cost of ownership

 Increased Security

 Predictability

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CLOUD COMPUTING BENEFITS

4) Enhanced security

 Physical & network security

 Application security

 System security

 Data-level security

CLOUD COMPUTING BENEFITS

4) Enhanced security

Physical & network security

• Multiple fiber trunks & mirrored RAID storage

• Standby servers & redundant network components

• Redundant uninterruptable power supplies & parallel redundant generators

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CLOUD COMPUTING BENEFITS

4) Enhanced security

Application security

 Highly granular level of control over user access

 Option to require two-step user verification when users sign on through an unrecognized device

 Enforced password changes & automatic session timeouts

 Option to set acceptable IP ranges from which users may log in

CLOUD COMPUTING BENEFITS

4) Enhanced security

System security

• SSAE 16 SOC1 Type II audited & PCI DSS certified

• Tightly restricted access to production data including biometric access controls

• Hardened networks & firewalls

• Real-time activity log tracking

• Automated security scanning & third-party white hat penetration testing

• Virus resistance reinforced through software architecture

• Oracle database secured with advanced security

• Minimum 128-bit encryption for all data transmission

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CLOUD COMPUTING BENEFITS

4) Enhanced security

Data-level security

• Full daily backups to multiple locations

• Continuous backup of transaction data

• Secure streaming of transaction data to remote disaster recovery center

CLOUD COMPUTING BENEFITS

5) Time to deployment

 Fastest time to value

 Speed of implementation

 Faster delivery of new functionality

 Immediate access. Anywhere. Anytime

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CLOUD COMPUTING BENEFITS

6) Scalability & flexibility

 Easily upscale or downscale your IT requirements as needed

 Employees use mobile technology to do their daily work from their smartphone, tablet, laptop or notebook

CLOUD COMPUTING BENEFITS

7) Reliability & quality

 One version of the software

 Rapid deployment

 Less or no software bugs

 Minimize downtime

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CLOUD COMPUTING BENEFITS

8) Compliance

 PCI DSS – Payment Card Industry Data Security Standards

 ACA – Affordable Care Act

 SOX – Sarbanes-Oxley Act

 HIPAA – Health Insurance Portability and Accountability Act

 ePHI – Electronic Protected Health Information

CLOUD COMPUTING BENEFITS

9) Increase business agility

 On-demand scalability

 Data availability

 Greater security

 Faster delivery of new functionality

 Profitability

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CLOUD COMPUTING BENEFITS

10) Higher end-user adoption

 Always on

 Improved accessibility

 Improved mobility

 Improved collaboration

 Achieving economies of scale

 Globalize your workforce on the cheap

CLOUD COMPUTING BENEFITS

10) Higher end-user adoption

 Streamline processes

 Increased speed in responding to unforeseen events

 Monitor projects more effectively

 Less personnel training is needed

 Improve flexibility

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WHERE ARE THE SAVINGS: EXAMPLE

Fastest Growing Provider

of cloud financial management solutions to small & midsize businesses

95%

Industry-leading customer satisfaction & retention

Choice of accounting &

finance experts worldwide

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 Enterprise class

capabilities at mid-

market prices

 Makes it clear that

cloud-based does not

imply lightweight

 Highlights stark

differences between

cloud products

ADVANCING INTACCT’S INDUSTRIAL STRENGTH

“MULTI-EVERYTHING” ARCHITECTURE

Intacct Multi-Everything

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WORLD-CLASS FUNCTIONALITY

General ledger Accounts payable Accounts receivable Cash management Revenue management Global consolidations Multi-currency management Multi-entity accounting

Intacct platform:

Integrate, customize, extend CSV file up & download XML/API web services Development sandbox Purchasing management Inventory management

Order management Integration with Salesforce CRM Project accounting Fund accounting Automated sales tax

Multi-dimensional reporting Business analytics Role-based dashboards Budgeting & planning Time management Expense management

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INTACCT PRODUCT VALUE PROPOSITION

 Quarterly release schedule –

four comprehensive new releases per year

 Integrations & customizations guaranteed not to break with new releases

 99.998% uptime

 Industry leading 95% customer renewal rate

 Best-in-Class strategy fits today’s buyer

WHAT WE WILL DEMO TODAY?

 Uptime & performance

 Accessible

 Regular software updates

 Secure & complaint

 High end-user adoption

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NEXT STEPS

Do any of these benefits help you or your organization ?

Learn more about BKD at

http://www.bkd.com/technologies/products/intacct/

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CONTINUING PROFESSIONAL EDUCATION

(CPE) CREDITS

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