Data Recovery & Retention Management

Data Recovery &

Retention Management

Autonomy Backup & Archiving Software

Amit Parbhucharan

Dilemma

Looking for an edge

Motivate change

- Version upgrade

- New add-on technology

- New system

Make appropriate choices

- Safe

- Proven

- Open

Recovery management involves the use of two

well-known concepts to Preserve your data, and access it!

HP Software

Autonomy Information Management

PRESEVE

Short term

(Backup)

Long term

(Archive)

Continuum of Protection Options

D

ata

lo

ss

R

eco

v

er

y

Po

in

t

Ob

jecti

v

e

(R

PO)

Minutes

Seconds

Hours

Last

Transaction

Hours

Minutes

Cost

Low

High

Tape-based

backup

Disk-based backup

& deduplication

“Instant”

Deduplication &

Replication

Mirroring, Snaps &

Full System Redundancy

Clustering

Cloud-based

backup

Extend

Enterprise

Data

Protection to

the Cloud

Scale with

Your Virtual

Environment

True

Enterprise

Protection for

Mobile User

Data

Comprehensi

ve Protection

for Enterprise

& ROBO

Environments

Transform

Backup Data

into an

Information

Advantage

Enterprise Data Protection to Meet the Distributed Big Data Challenge

HP Autonomy Data Protection solutions

• Premise-based HP

StoreOnce™ federated

deduplication backup and

recovery

• Backup for physical or virtual

servers plus integrated cloud

backup option

• Heterogeneous environment

support with best in class

integration with HP Storage

• Cloud-based server backup

powered by world’s largest

private cloud +60 PB

• Rapid Recovery with

DeltaRestore, TurboRestore,

and Data Shuttle

• Easy to use GUI to simplify

backup & recovery

management

• Mobile backup for

laptops/desktops and access

to backup data through iPad,

Android tablet devices

• Over 4M devices protected

around the globe today

• Enterprise scalability to meet

the protection needs of the

largest organizations

Enterprise Data Protection to Meet the Distributed Big Data Challenge

Why even bother about pan-enterprise PC Data

Protection strategy?

Key-drivers:

>> User Behaviour & Business Objectives

- Digital information dependence

- User mobility and broadband adoption

- Productivity pressures

- Governance, Risk and Compliance (GRC)

- Business continuity

Organisational Driver:

Major Risks to PC-based Data Remain Unchecked

Best Practice requires a consistent process to recovery

business data – no matter where it resides. (King III)

Most PC backup approaches put the burden on the user

Manually copy data to the file server/share

Manually make personal backups to external drives, DVD,

Flash...

Backup is not automatic & regular enough!

And data loss can be expensive

Productivity / employee downtime

Exposure & cost

Non-compliance

Extending endpoint PC protection to mobile access

Autonomy Connected Backup

• Protect critical information at the edge

of the network

• Ensure endpoint data is available, secure and

accessible for recovery and discovery

• Seamless integration with Autonomy Legal

Hold

• 4 million endpoints protected and growing

• Understands the meaning of 100% of all data

Industry’s first eDiscovery-ready

laptop data protection solution

Anywhere Access – including mobile devices

Secure accessibility to user backup data via mobile devices

The Recognised Leader in Enterprise PC Backup!

“

Connected Backup has the

largest base of enterprise PC

backup customers

.”

Autonomy Connected Backup Customer Story

The Challenge:

One of five operating divisions of Transnet SOC Ltd needing

pan-enterprise backup of business critical data on user

laptops and desktops across geographically dispersed

port sites!

The Benefits:

Enable intelligent, automatic, centrally managed data

backup for office data and Outlook PST files on all

user laptops and desktops.

Ensure recovery of this data in case of data loss,

including when laptops are stolen/misplace or, when

employees leave the company.

“

We can't afford to waste time from files being

lost, and Autonomy's solution gives us short,

efficient, centrally managed backups that

don't occupy our users, and provides

a robust set of tools and rich functions to

recover data

_.”

Ian Du Preez,

Senior Manager: Enterprise Architecture,

Transnet National Ports Authority

True Enterprise Data Protection for Mobile User Data

Connected Backup – Takeaways

• Design to scale

and

Enterprise-proven

• With scheduled and

automated backups

, enterprise data is always

protected & recoverable anywhere

• Administrative

policies ensure that all of the “right” data is protected

• Provides visibility, accessibility, & control over mobile endpoint data

• Secure, multi-tenant, & compliant

solution (PCI DSS, ISO 27001)

• Allows IT to

free up time & resources

by outsourcing data protection to a

trusted, proven leader

in cloud data protection

• Can be deployed in the

enterprise data center

or

in the cloud

, providing a

HP Data Protector

Same GUI, but today very enhanced and not the DP you knew!

HP StoreOnce™ Federated Deduplication

• Deduplicate data at any location within your enterprise for

maximum storage efficiency and recovery performance,

centrally manage low-bandwidth replication

Integrated Cloud Backup

• Eliminate cost & complexity of traditional offsite backup via the

world’s largest, secure private virtualized cloud at 50+

petabytes

Comprehensive Virtual Environment Support

• Fully automated, policy-based protection for virtual and cloud

infrastructures, centralized management across all

environments – physical, virtual, and cloud

Autonomy IDOL 10 Enabled

• Meaning based context search and recovery of backed up file

system data types

Enterprise Application Protection

• Comprehensive enterprise application support,

rapid single

Public/Private

Cloud Backup

Apps

Scale with Your Virtual Environment

Flexibility & automation enable scale

• In-guest agent (inside VM), agentless

(hypervisor integration) and storage array

snapshot protection options to meet

varying needs

• Automatic detection and provisioning of

protection for new VMs (One-touch

Protection)

• Infrastructure as a Service (IaaS)

integration to support self consumption of

IT resources

• Integration with multiple server

A single console for physical and

virtual servers

App

OS

App

OS

App

OS

Hypervisor

Granular Recovery Extension (GRE)

Application Admin Recovery of Single Items for

SharePoint, Exchange & VMware

Integrated

single item

recovery within

application

Description

• Enables application administrators to

restore object from image backups

• Restore is performed via application

console

• Works with tape, disk or snapshot backups

Benefit

• Removes burden of single item recovery

management from backup adminstrators

• Improved recovery SLAs without increased

cost

• Essentially no learning curve for application

administrators

Transforming the Enterprise storage, backup industry with three next generation

products

HP’s Converged Data Protection Strategy

Common technology from midrange to

high-end enterprise so you can do far more… with

much less!

Simple

• Efficient • Agile

ONE

Data Protection

architecture

Modern storage

architecture

New:

HP Data Protector 8.0

Breakthrough

scalability &

performance

Support for

New HP Storage

products

StoreOnce

enhancements

Expanded

3PAR snapshot

coverage

Advanced VMware

recovery options

Extended platform

coverage

Scalable

Comprehensi

ve

Efficient

Fast

Recovery management involves the use of two

well-known concepts to Preserve your data, and access it!

HP Software

Autonomy Information Management

PRESEVE

Short term

(Backup)

Long term

(Archive)

Complex and cluttered

TODAY’S APPLICATION LANDSCAPE

• Outdated and disjoined

IT systems

• Applications supporting

obsolete business

processes, with no user

base or data growth

• Duplicate instances of

core applications

SPRAWLING APPS

LANDSCAPE

• Lack of data archiving

practices.

• System performance

degradation

• Keeping data beyond its

required retention period

• Not deleting old data

before merging

redundant systems

UNCONTROLLABLE

DATA GROWTH

• New and disjoined

software systems

coming from

acquisitions

• Silo’ed growth of parallel

systems, applications

and resources

MERGERS,

ACQUISITIONS

• Compliance

requirements mandate

the need to retain data

from active and legacy

applications

COMPLIANCE

“The applications state is a mess… because this 300 year old organization has grown through

various mergers and acquisitions, each of which brings a new set of applications.”

Aging- The universal problem

• Information outlives the lifespan of the

application

• Most data is rarely accessed after 2

years

• Most applications are eventually

replaced or upgraded with data left

behind

• Old applications can’t simply be

‘unplugged’ since they may contain

information subject business

Mounting costs as data & applications age



Software license and support fees



Servers and storage capital and

support expenses



Administrative overhead



Risks associated with running on

out of date hardware/database

systems



Skills required to maintain old

versions of

application/database/server

environments



Data center utilization / floor space



Power & cooling

What do you do today? What would you like to achieve tomorrow?

Focus your efforts, based on application

retention and access needs

Static Archiving:

- What backup archiving delivers

-

Monthly

-

Quarterly

-

Yearly

-

Tick’s the PROCESS box, but not the

LONGEVITY box

Application Optimisation:

- What BUSINESS actually wants

- What delivers VALUE

- What requires more THOUGHT &

PLANNING

-

Tick’s the boxes for PROCESS &

HP Application

Information Optimisation

Oracle, PeopleSoft, MSSQL…

Streamline what you can:

- Application retirement

- Application optimisation

- Infrastructure optimisation

- Data rationalisation

ARCHIVING is a concept central to

information management &

Target application data for archiving includes…

Lookup

data

o Static data

o Very small volumes

o E.g. Codes, application metadata ,descriptions, regions, ...

Reference

data

o Long life cycle (LANDSCAPE of the company)

o Small to medium volumes

o

E.g. Business Units, Customers, Products, …

Transactional

data

o Short life cycle (TIME and business process dependent) ,

o large to very large volumes

o E.g. Purchase Orders, Payroll, Customer Orders, Billing, GL

transactions, Clinical trials, …

Typical Requirements

Archive

ALL

or a

SUBSET

of application data

- Respecting

integrity

and

consistency

Format that’s survivable through:

- Vendors

- Technology evolutions

Data format need to support :

- structured

query

language (SQL)

- textual

search

Store metadata and documentation with the data

Render

key reports

from the archive

Solution Types

Performance Archiving

Archive data to secondary database

Retain access via application

Compliance Archiving/Application Retirement

Archive data to XML based archive

Retain access via standard reporting tools

Structured Records Management

Integration with ACA and HP TRIM bringing consolidated archiving

and record management principles to Application data management

Test Data Management

Production

Database

Archive

Database

Production

Database

ACA/TRIM

Production

Database

Dev1

AA

SV

SV

AQS

HP AIO Designer

Product Overview

• Visual modeling environment to define

business transactions, archive rules and

work flows

• Packaged modules for Oracle

E-Business Suite and PeopleSoft

• Enhance packaged archive modules with

bespoke customizations

• Creates archive documentation

• Automated deployment and generation

Examples of Real Customer Outcomes

• Storage Footprint Reduction

• “Storage reduced by 48%”

• “Reduced production database by 66% and stabilized future growth”

• “Reduced storage requirements up to 56%”

• “Able to keep its application data growth in check”

• Improved Backup Operations and Cost Savings

• “More than 90% reduction in disaster recovery window”

• “Reduced budget for tape expenditures”

• Improved Application Performance

• “Performance improvements from 43% to 70%”

• “Query time reduced by 89%”

• “ Average run times are 68% less”

• Improved IT Operations

• “Upgrade outage window cut from 14 days to only 3 days”

PRODUCTION

Business Application

ARCHIVE

How HP AIO improves Backup

PRODUCTION

Business Application

Backup

Monthly

Extraction

Static, Compressed

Active

Backup

Backup

Daily Full

Daily Incr

Weekly Full

Monthly

Full

R

e

c

o

v

e

ry

R

e

c

o

v

e

ry

R

e

c

o

v

e

ry

After

Before

Archive

Retire

Accelerated

Rationalized

Top 1-5

high growth

mission critical

LIVE

applications

Top 15-25 mission

critical

large

LIVE

applications

100-5000

LEGACY

applications

Optimize

Lean

o Rapid database growth

• Query Performance

• Backup and Recovery

Performance

• Cloning Performance

• High Availability

o Large database sizes

• Excessive storage consumption

• Query Performance

• Backup and Recovery

Performance

• Cloning Performance

• High Availability

o Large Application Portfolio

• Reduce complexity & risk

• Reduce hardware and software

spend

One Solution to do it all

Let us help you transform your

Structured Data Management!

Summary

Rethink Data Protection & Application Optimisation

• HP provides customers with more choice, flexibility and

feature/function to achieve maximum data protection and retention

with best of class efficiency

• HP provide comprehensive coverage & integration for critical data

center environments (protecting tier 1 apps/OS, virtualization, &

storage infrastructure)

• HP’s data protection provides a complete set of advanced

capabilities for on-premise and cloud server backup, as well as

endpoint data protection

• HP solutions offer flexible deployment and pricing options (cloud,

on-premise, virtual & a hybrid of any of these)

• HP’s Application Information Optimizer provides a complete set of