LIVE OAK CHARTER SCHOOL

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100 Gnoss Concourse Petaluma, CA 94928•(707) 762-9020

Agenda for the Regular Meeting of the Board of Directors Live Oak Charter School Multi-purpose room

December 8, 2016

Mission & Program

To ensure the humanity and potential of its students through an education resonant with their unfolding awareness and capacities, and supportive of the full and integrated development of body, heart, and mind. LOCS provides a K-8 program inspired by Waldorf education to children and families of Petaluma and surrounding communities. Waldorf inspired education is a developmental approach to learning that cultivates the innate capacities of each child through age appropriate curriculum. Live Oak educates the whole child – head, heart, and hands, through an education that integrates each child’s creative, intellectual, emotional, physical and social domains. Live Oak oﬀers an interdisciplinary liberal arts program where art, music, and movement are integrated with core academic instruction.

Exploration of the natural world, human culture, language and mathematics enlivens curiosity which is the foundation of intellectual growth, conceptual flexibility, empathy and sense of connectedness.

OPENING (7:00 pm)

PUBLIC COMMENT This portion of the meeting is set aside for members of the audience to make comments or raise issues that are not specifically on the agenda. These presentations are limited to three minutes per presentation and the total time allotted to non-agenda items will not exceed fifteen minutes.

OPEN SESSION A. Approve the agenda B. Reports

1. Committee reports

2. Executive Director Report C. Consent agenda

All matters listed under Consent Agenda are considered to be routine, and all will be enacted by one motion and vote. There will be no separate discussion of these items unless a Board member requests items to be removed from the Consent Agenda for separate action.

1. Board Minutes: November 10, 2016 2. Monthly Financials for November 2016

D. The board will consider the following for discussion

1. Discuss Redwood Empire School’s Insurance Group liabilities 2. Discussion with Live Oak Foundation board members

3. LCAP discussion

4. Discussion in regards to opening a preschool 5. Discuss parent survey

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E. The board will consider the following for discussion and approval 1. Approval for the 2017/18 School Calendar

CLOSED SESSION

F. Pursuant to Government Code 54956.8 Conference with Real Property Negotiator

Property: 100 Gnoss Concourse, Petaluma; Negotiating Parties: Sonoma-Marin Fair; under negotiation: price and terms

G. Pursuant to Government Code 54957: Public Employee Contracts H. Pursuant to Government Code 54957.8: Planning

OPEN SESSION

I. Report on actions taken in closed session

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LIVE OAK CHARTER SCHOOL

100 Gnoss Concourse Petaluma, CA 94928•(707) 762-9020

Minutes for the Regular Meeting of the Board of Directors Live Oak Charter School Multi-purpose room

November 10, 2016

OPENING (7:02 pm)

Present: Shaina Ferraro (SF), Chair Josh Kizner (JK), Treasurer John Gerber (JG), Director Erin Wrightsman (EW), Director Chris Fox (CF), Director Matthew Morgan (MM), Executive Director

Missing: Sarah Grossi (SG), Secretary PUBLIC COMMENT (7:03 pm)

No comment

OPEN SESSION (7:04 pm) A. Approve the agenda

JK moved to approve - all approved B. Reports

1. Committee reports

Executive - SF reported that the committee met and set the agenda Finance - JK reported that the committee met

2. Executive Director Report MM reviewed his report C. Consent agenda (7:28 pm)

1. Board Minutes: October 19, 2016 2. Monthly Financials for October 2016 JK moved to approve - all approved

D. The board will consider the following for discussion and approval (7:30 pm) 1. Review and Adopt the Anti-Bullying Policy

EW moved to adopt the Anti-Bullying Policy- all approved 2. Review and Adopt the Discipline Policy

JK moved to adopt the Discipline Policy - all approved 3. Election of board Vice Chair

JG moved to elect EW as Vice Chair, effective immediately, until June 2017 - all approved

4. Approval of Foundation board members

JK moved to approve the submitted list - all approved

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E. The board will consider the following for discussion (7:56 pm) 1. Preparation for the first interim

2. 2017/18 School Calendar

3. Discussion in regards to implementing a “food closet”

4. Discussion in regards to implementing a policy for a Farmer’s Market 5. Possible conferences for board development

CLOSED SESSION (9:20 pm)

F. Pursuant to Government Code 54956.8 Conference with Real Property Negotiator

Property: 100 Gnoss Concourse, Petaluma; Negotiating Parties: Sonoma-Marin Fair; under negotiation: price and terms

G. Pursuant to Government Code 54957: Public Employee Contracts H. Pursuant to Government Code 54957.8: Planning

OPEN SESSION (9:35 pm)

I. Report on actions taken in closed session No action taken

ADJOURNMENT (9:36 pm)

JK moved to approve - all approved

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LIVE OAK CHARTER SCHOOL

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Executive Director Report

December 8, 2016

Enrollment & Attendance

Enrollment is currently 299 with 1 student shadowing 7^th grade. We however have been notified of a departure due to relocation in a lower grade, though there is a wait list in that class. There is a possibility we will reach 300 by early January. Attendance is approximately 96%. We took a significant hit during Thanskgiving and the last week with several classes impacted by illness.

Facilities

Fire panel quote for the preschool building was revised down due to the significant advocacy by our vendor. The Fairgrounds Fire Marshall also petitioned the state for clarity on the requirements. A lower cost option was allowed and installation is active. Floor tile in the new building was completed. Drywall repair and wall tile installation will be completed by the new year. Painting will follow. We expect the building to be in use by late January.

Special Projects

ACT has been reviewed by staff with very positive response. Students and parents also have reported appreciation for the program. The logistics appear to have worked successfully, and the common planning times on Mondays have allowed faculty meetings to return to normal operations since implementation. Still questions regarding implementation next year primarily due to budget and staffing. We are looking forward to assessment results in reading come January/February window, and CAASSP in spring.

Curriculum

The recently acquired writing program is paying dividends in classes that have begun

implementation, 4^th and 8^th grades specifically have shown marked improvement in writing. The impact of the ACT program should also be considered in this outcome.

Human Resources

We have hired a new staff member to provide hours as a temporary support aid. We have also hired a Live Oak Alumna, Raven Schelueter, who is now working in the Aftercare Program.

Finance

Finance team met, reviewing 1^st interim changes. PCS notified staff that the report would not be completed by the December 8^th meeting. The board will need to schedule a special meeting to adopt the 1^st interim. PCS estimates the report will be ready by December 14. We expect to show an approximate 60k shortfall due to several factors including the advanced purchase of math program, increased special ed costs, and decreased anticipated revenue from the foundation.

Inter-Agency Relations

Staff has met with agencies related to property negotiations which will be discussed in closed session.

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Original GOAL from prior year

LCAP:

GOAL 1:

All teachers will be appropriately assigned and fully credentialed in the subject areas and for the students they are teaching, ensuring Highly Qualified Teacher (HQT) status.

Related State and/or Local Priorities:

1_X_ 2_X_ 3__ 4__ 5__ 6__ 7__ 8__

COE only: 9__ 10__

Local : Specify __________________

Goal Applies to: Schools: Live Oak Charter School

Applicable Pupil Subgroups: Low Socioeconomic, Foster, EL Expected Annual

Measurable Outcomes:

• All students will receive core academic subject area instruction by appropriately assigned and credentialed teachers.

Actual Annual Measurable

Outcomes:

• All Students receivedcore academic subject area instruction by appropriately assigned and credentialed teachers.

LCAP Year: 2016-2017

Planned Actions/Services Actual Actions/Services

Budgeted Expenditures

Estimated Actual Annual Expenditures Teacher Certification Verification,

Highly Qualified Teacher Authorizations, BTSA Support, Waldorf

Professional Development 2,000 BTSA Support Funded

Waldorf Professional Development Funded

$2000+ (Met as of 2016/12/08)

Scope of service: School Wide Scope of service: School Wide

_X_ALL _X_ALL

OR:

__Low Income pupils __English Learners

__Foster Youth __Redesignated fluent English proficient __Other Subgroups:(Specify)______________

OR:

__Foster Youth __Redesignated fluent English proficient __Other Subgroups:(Specify)________________________

What changes in actions, services, and expenditures will be made as a result of reviewing past progress

and/or changes to goals?

Continued efforts to ensure all staff are highly qualified.

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LCAP:

GOAL 2

Improve reading achievement through phonics-based classroom instruction, leveled reading system and assessment process, professional development for staff and mentoring support throughout

implementation

1__ 2_X_ 3__ 4_X_ 5__ 6__ 7__ 8__

COE only: 9__ 10__

Local : Specify __________________

Applicable Pupil Subgroups: All Students

Expected Annual Measurable

Outcomes:

• Improvement students proficient or advanced on CAASPP, longitudinal measures of RTI student development showing annual progress, F&P Progress trends class-wide.

Reduced RTI Rate school wide, caseload analysis.

Improved QRI/Core Phonics/Fountas and Pinnell Assessments for 3^rd Grade, Improved Parent/Teacher reports

Outcomes:

• CAASPP from 2016 shows general improvement but results for 2017 will not be received until summer 2017

• Caseload for RTI is down, which appears attributable to reading development work. F&P progress is being made with a consistent trend of higher intervention students making more progress than peers to bring such students towards the median.

LCAP Year: 2016-2017

Estimated Actual Annual Expenditures

Purchase Curriculum and Assessment Materials $500 Purchased RTI Support Materials $105.30

_X_ALL _X_ALL

OR:

Reading Training for Teachers, supports staff, and Learning

support team. $1000 Training for support staff ongoing $1000+ (met as of

2016/12/08)

_X_ALL _X_ALL

OR:

Continued professional development on reading instruction including phonics based approaches and integration with writing curriculum.

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LCAP:

GOAL 3:

Improve writing achievement through articulated program to support the writing process in grades 1-8

1__ 2_X_ 3__ 4_X_ 5__ 6__ 7__ 8__

COE only: 9__ 10__

Local : Specify __________________

Applicable Pupil Subgroups: All Students Expected Annual

• Improvement in students proficient or advanced on CAASPP, Longitudinal measure, benchmark trends per class.

Outcomes:

• CAASPP Writing assessments showed some progress for previous year, new data will not be available for current year until summer 2017. Response by students staff and families positive.

LCAP Year: 2016-2017

Estimated Actual Annual Expenditures Purchase curriculum, resources and materials for writing support $500 Purchased Writers Workshop materials from Lucy Calkins “Units

of Study”, K-8 Articulated

$500+ (Met as of 2016/12/08,

$1500+)

_X_ALL _X_ALL

OR:

Writing Training for Teachers, Support Staff and Learning

Support Team $1000 Training for support staff ongoing

$0 (current staff mentoring/no outside fees as of 2016/12/08)

_X_ALL _X_ALL

OR:

Continued expenditure in support of writing program

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LCAP:

GOAL 4:

Improve Math Foundations achievement through developmentally articulated math instruction and materials in the elementary grades

1__ 2_X_ 3__ 4_X_ 5__ 6__ 7_X_ 8__

COE only: 9__ 10__

Local : Specify __________________

Applicable Pupil Subgroups: All Students Expected Annual

• Improvement in students proficient or advanced in CAASPP, longitudinal measures of student development showing annual progress, Benchmark measures by grade

Outcomes:

• CAASPP Math assessments showed little progress for previous year in lower grades, middle school was strong, new data will not be available for current year until summer 2017. Response by students staff and families has been positive for new curriculum

LCAP Year: 2016-2017

Estimated Actual Annual Expenditures Purchase curriculum, resources and materials for Math support $500 Purchased Prentice Hall Investigations 1-5 and Eureka Math 6-8, 6

year subscriptions

$500+ (Met as of 2016/12/08,

$20,000+)

_X_ALL _X_ALL

OR:

Writing Training for Teachers, Support Staff and Learning

Support Team $1,000 Training for support staff ongoing provided through curriculum

purchase (Prentice Hall Investigations 1-5 and Eureka Math 6-8)

$1000+ (met as of 2016/12/08)

Scope of service: Scope of service:

_X_ALL _X_ALL

OR:

Conduct professional development training for teachers with math program. Consider Inservice buyback for summer.

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LCAP:

GOAL 5:

Ensure students operating below grade level expectations have needs met through collaborative RTI learning supports

1_X_ 2__ 3__ 4_X_ 5__ 6__ 7_X_ 8__

COE only: 9__ 10__

Local : Specify __________________

Applicable Pupil Subgroups: All Students

Expected Annual Measurable

Outcomes:

• Improvement in students proficient or advanced on CAASSP, longitudinal measures of student development showing annual progress, F&P progress trends class0wide.

Reduced RTI rate school wide, caseload analysis.

Improved QRI/CORE Phonics Assessments, Improved Parent/Teacher Reports

Outcomes:

• CAASPP from 2016 shows general improvement but results for 2017 will not be received until summer 2017

• Caseload for RTI is down, which appears attributable to reading development work. F&P progress is being made with a consistent trend of higher intervention students making more progress than peers to bring such students towards the median.

LCAP Year: 2016-2017

Estimated Actual Annual Expenditures Provide Learning Support Staff for students identified in need of

support $75,000 Hired additional learning Support coordinator, 1 rsp assistant, 2

ACT assistants $75,000+(met as of

2016/12/08)

X__ALL _X_ALL

OR:

Purchased Learning Materials for support providers $800 Signage installed, Advertising in local paper

$100 (ongoing costs, some materials shared from other programs)

X__ALL __XALL

OR:

Continue program into 2017-2018 if adequate funding is available.

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LCAP:

GOAL 6: Ensure Live Oak is a considered option for Spanish speaking and low socioeconomic students in the area, and that linguistic or service hurdles are minimized to improve accessibility

1__ 2__ 3_X_ 4__ 5__ 6_X_ 7_X_ 8__

COE only: 9__ 10__

Local : Specify __________________

• Increased Application Pool from Service Area, increased

demographic diversity. Actual Annual

• Small improvement in diversity measures.

LCAP Year: 2016-2017

Estimated Actual Annual Expenditures Translation of official school documents and text $1000 Anticipated expenses not realize as of review $0

__ALL __ALL

OR:

_X_Low Income pupils _X_English Learners

_X_Foster Youth __Redesignated fluent English proficient __Other Subgroups:(Specify)______________

OR:

_X_Low Income pupils _X_English Learners

_X_Foster Youth __Redesignated fluent English proficient __Other Subgroups:(Specify)________________________

Produce Bilingual Outreach Activities $1000 Completed and Ongoing: .1FTE to Spanish teacher for services in this area, translation services for Screenagers event.

$1000+(met as of 2016/12/08)

__ALL _X_ALL

OR:

Advertising in local service area to raise awareness of program

in underserved communities. ^$1500 Anticipated expenses not realize as of review $0

_X_ALL _X_ALL

OR:

Expand advertising in Spanish language periodicals, explore other community opportunities for outreach.

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LCAP:

GOAL 7:

To develop and implement a comprehensive Social Emotional Learning program to improve school climate and reduce social and emotional obstacles for engagement and learning.

1__ 2__ 3__ 4__ 5_X_ 6_X_ 7__ 8_X_

COE only: 9__ 10__

Local : Specify __________________

Reduced Referral Rate, Elevated parent evaluation in surveys, reduced suspension rate, improved attendance rate

Outcomes:

Rate significantly reduced, parent survey not completed as of review. Attendance rate flat.

LCAP Year: 2016-2017

Estimated Actual Annual Expenditures Social Emotional Learning Instruction Professional Development. $1000 In-service covered most training, select programs through SCOE $120

__XALL _X_ALL

OR:

Cyberwise & anti-bullying curriculum materials and professional development

$1000 Contract made, service used. $1000+(met as of

2016/12/08)

_X_ALL _X_ALL

OR:

Counseling and Class Circle Support $26,000 Sliding scale not implemented, however free services for Parent Teacher conferences and events implemented

$26,000 +(met as of 2016/12/08)

_X_ALL _X_ALL

OR:

Class Buddies Project $200 Festivals supplies and materials for buddy program purchased. $200 +(met as of

2016/12/08)

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_X_ALL _X_ALL

OR:

Continue implementations for 2017-2018

LCAP:

GOAL 8:

Improve parent connection to the school and engagement in class meetings, education and childhood development salons and volunteerism

1__ 2__ 3_X_ 4__ 5_X_ 6__ 7__ 8_X_

COE only: 9__ 10__

Local : Specify __________________

• Attendance at class meetings, education and development salons, records of volunteer hours, responses to parent surveys..

Outcomes:

• New implementation of live feed, strong attendance at first 2 events, volunteer hour records not available, parent survey not completed as of review.

LCAP Year: 2016-2017

Budgeted

Expenditures Estimated Actual

Annual Expenditures School wide newsletter and calendar to keep parents informed of events

and pedagogical context $4000 Student council was not formed, but ad hoc middle school team

planned middle school dance. $2000 ongoing

__ALL __ALL

OR:

Maintenance and development of digital school information portals for

volunteering and communciation $1000 All actions completed $1000 +(met as of

2016/12/08)

__ALL __ALL

OR:

Continued offer of after school sports program

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LCAP:

GOAL 9:

To improve student connectedness to school through improved attendance and participation in extracurricular activities

1__ 2__ 3__ 4__ 5_X_ 6_X_ 7__ 8_X_

COE only: 9__ 10__

Local : Specify __________________

Increased student participation in extracurricular events, improved attendance rate (reduced absenteeism) survey response on connectedness)

Outcomes:

Extracurricular activities increased, attendance rate shows little change as of review, connectedness survey positive in 2016, new results not available as of review

LCAP Year: 2016-2017

Estimated Actual Annual Expenditures Attendance Tracking service and staffing (PowerSchool,

Messenger, Letter notifications and staffing) $350 All services implemented and ongoing $350+(met as of

2016/12/08)

__XALL _X_ALL

OR:

Maintenance of After School Sports Program (Staff, Membership, Equipment0

$250 Contract made, service used. $5000+(met as of

2016/12/08)

_X_ALL _X_ALL

OR:

After School Care Sliding Scale Services $10,000 Sliding scale not implemented, however free services for Parent

Teacher conferences and events implemented $2000 ongoing

_X_ALL _X_ALL

OR:

What changes in actions, services, and expenditures will be made as

a result of reviewing past progress and/or changes to goals? Reconsider implementation of sliding scale.

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LIVE OAK CHARTER Traditional Calendar for 2017/2018 v161208

Month ^M ^T ^W ^T ^F Workdays/Holidays Instruction ^{Days of}

Certificated Employees Workdays August

1 2 3 4

Aug 7-11 Teacher In-Service Aug 14 First Day of School

(minimum day) 14 19

7 8 9 10 11

14 15 16 17 18 21 22 23 24 25 28 29 30 31 September

1

Sept 4 Labor Day Holiday

20 20

4 5 6 7 8

11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 October

2 3 4 5 6

Oct 9 Indigenous People’s Day 20 21 9 10 11 12 13

16 17 18 19 20 23 24 25 26 27 30 31

November

1 2 3

Nov 3 & 10 P/T Conferences Nov 20-24 Thanksgiving Holiday

15 17

6 7 8 9 10

13 14 15 16 17 20 21 22 23 24 27 28 29 30 December

1

Dec 22- Jan 5 Winter Break 15 15

4 5 6 7 8

11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 January 2018

1 2 3 4 5

Dec 22- Jan 5 Winter Break Jan 8 Teacher In-Service

Jan 15 Martin Luther King Jr. Holiday 17 17 8 9 10 11 12

15 16 17 18 19 22 23 24 25 26 29 30 31

February

1 2

Feb 16 - 19 February Break 18 18

5 6 7 8 9

12 13 14 15 16 19 20 21 22 23 26 27 28

March

1 2

March 19-23 Spring Break 17 17

5 6 7 8 9

12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 April

2 3 4 5 6

21 21

9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30

May

1 2 3 4

May 28 Memorial Day Holiday

22 22

7 8 9 10 11

14 15 16 17 18 21 22 23 24 25 28 29 30 31 June

1 June 1 Last Day of School June 1 (minimum day) June 3 Graduation June 4-5 Teacher In-Service

1 3

4 5 6 7 8

11 12 13 14 15 20 21 22 23 24 25 26 27 28 29

TOTALS 180 190

KEY

Days with Underlined Dates = Minimum Days (12:45 pm release time)

Days with Diagonal Lines = Teacher In-Service or Conference Days (teacher work day – no school for students) Days greyed out = No School

Starting date for teachers August 7

Starting date for students August 14

Holidays September 4, 2017

October 9, 2017 November 10, 2017 November 23, 2017 November 24, 2017 December 25, 2017 January 1, 2018 January 15, 2018 February 19, 2018 May 28, 2018

Spring Break March 19 - 23 Thanksgiving Break November 20 - November 24

Parent Teacher Conference Days November 3 & 10 Teachers’ In-Service

August 7-11 September 6 June 4 & 5 Winter Break December 22 – January 8