EWASO NGIRO SOUTH DEVELOPMENT AUTHORITY REQUEST FOR QUOTATION
To: From:
Seller’s Name & Address Quotation: - NO.ENSDA/PRO/FM/03/04/2021-2022 Buyer’s Designation & Address ____________________________ Date: 11/08/2021 EWASO NGIRO SOUTH DEVELOPEMENT ____________________________ AUTHORITY
____________________________ P.O BOX 213 NAROK
NB: All PRICES MUST BE 16% VAT INCLUSIVE.
You are invited to submit your quotes for the materials listed below:-
Notes:-
a) THIS IS NOT AN ORDER. Read the conditions and instructions on reverse before quoting
b) This quotation should be submitted in a plain wax sealed envelope marked Quotation No. ENSDA/PRO/FM/03/04/2021-2022 for SUPPLY AND DELIVERY OF OFFICE STATIONARIES and be addressed to ENSDA or be placed in the Quotation/Tender box not later than 9:30 AM on 18-08-2021.
c) Your quotation should indicate final unit price which includes all costs for delivery, discount, duty and sales tax.
d) Return the original copy and retain the duplicate for your records.
e) Strictly reserved for Youth, Women and persons with disability f) The unit cost shall be used for purposes of framework contracting g) The lowest responsive bidder will be awarded the tender
Item Description Remarks
1 Must Submit a certified copy of certificate of Registration/Incorporation
2 Must Submit a certified copy of Valid tax compliance Certificate
3 Evidence of physical registered office(attach either lease agreement, title deed, electricity bill, water bill, rental payment receipts)
4 Must submit tender document properly bound, paginated in the correct sequence and initialized on every page by authorized personnel.
5 Certified copy of CR12 from issued by registrar of company 6 Signed and stamped letter of verification not debarred 7 Declaration not to engage in any fraudulent practice 8 Delivery schedule
9 Must submit AGPO certificate
NO. ITEM DESCRIPTION UNIT PRICE PER
UNIT
DAYS TO DELIVER
BRAND COUNTRY
OF ORIGIN
TOTAL
1 Bond papers Rms
2 Biro pens ( Assorted Sharp pointed) pkts
3 Note Books A5 pcs
4 Note Book A4 pcs
5 Envelopes A4 pcs
6 Envelopes A5 Pcs
7 Envelopes A3 Pcs
8 Envelopes A6 Pcs
9 Box files(medium) Pcs
10 Counter Books A4 (4 Quire) Pcs
11 Cartridge No 83A Pcs
12 Cartridge CF 410A PCS
13 Cartridge CF 411A PCS
14 Cartridge CF 412A Pcs
15 Cartridge CF 413A Pcs
16 Paper punch (Medium) Pcs
17 Black 30A Cartridge pcs
18 Black 17A Cartridge pcs
19 Kyocera Fuser Units c 280 pcs
20 Glue stick pcs
21 Office glue pcs
22 Taple pin pcs
23 Staple remover pcs
24 Stamp pad pcs
25 Stamp ink pcs
26 Stapler medium pcs
27 Paper punch pcs
28 Paper clips pcs
29 Executive pens pcs
30 Carbon paper Rms
31 Stores register and issue note pcs
32 Receipt book pcs
33 Store ledgers pcs
34 Master roll 4 square pcs
34 Conquerors rim
36 Extension cables pcs
37 Visitors book pcs
38 Branded Executive diary pcs
39 Branded Good Inward Note (G.I.N) PCS
40 First aid kit pcs
41 Delivery note pcs
42 Giant stapler pcs
43 Insulating tape pcs
44 Marker pen assorted pcs
45 White out Pcs
46 Nashua TPC 171 Tonner Pcs
47 Extension cables Pcs
48 Stamp pad Pcs
49 Delivery Note Book Pcs
50 High-lighter Pcs
51
Blue colored printing papers
Rms
52
Yellow sticker
pkts
53 Spring files Pcs
54 Chalks pkts
55 Branded file folders Pcs
56 Glossy paper Rms
57 Yellow-TN216Y (A11G231) PCS
58 Magenta-TN216M (A11G331) PCS
59 Cyan-TN216C (A11G431) PCS
60 Black-TN216k-10 (A11G131) PCS 61 Masking tape (medium and
big,white)
Pcs
62 600 A Black Pcs
63 600 A Yellow Pcs
64 600 A Magenta Pcs
65 600 Cyan – 920XL Pcs
66 Whiteout Pcs
TOTAL
FOR OFFICIAL USE
Opened by:
1) ______________________________ Designation _________________ Sign_______________
2) ______________________________ Designation ________________ Sign________________
3) ______________________________ Designation ________________ Sign_________________
4) _____________________________Designation__________________sign__________________
Conditions
1. The general conditions of contract apply to this transaction. This form properly submitted constitutes the agreement to supply the goods or service shown at the prices and within the delivery period stated overleaf.
2. The offer shall remain firm for 30 days from the closing date unless otherwise stipulated by the seller.
3. Payment for goods and services shall be made 30 days after delivery of goods or performance of service.
4. Ewaso Ngiro South Development Authority is not bound to accept the lowest or any other offer and reserves the right to accept any offers in part unless the contrary is stipulated by the seller.
5. Samples of offers when required will be provided free and before the closing date of the quotation. If not destroyed during tests they will, upon request, be returned at the seller’s expense, or may be collected by the supplier.
6. Making a payment to any employee as an inducement or any canvassing to enable you win this bid will result in automatic disqualification from participating in this tender or any other tender.
Instructions
1. Each quotation should be submitted separately in a Wax sealed envelope with only the quotation number, the description of goods or service and the date of opening endorsed on the outside ---“Quotation No
………..……….. for supply of ………..………..…….., Do not open before……….” and be addressed to the managing Director, Ewaso Ngiro South Development Authority, P.O Box 213 Narok.
2. The bid must be placed in the Quotation/Tender Box, not later than 09:30 A.M. on the closing date.
ENSDA does not accept bids by electronic communications and bids by Email and facsimile are considered as non-responsive.
3. Descriptive literature or samples of the items offered may be forwarded with the quotation. All descriptive literature must be in English language.
4. Your quotation should indicate final unit price, which includes all costs for delivery, discount, duty, and VAT. If VAT is charged, please attach a copy of the VAT certificate.
5. All entries must be typed or written in ink. Mistakes must not be erased but should be crossed out and corrections made and initiated by the person signing the quotation.
6. All the columns in this form must be properly completed. Quote for each item separately, and in units as specified.
7. An authorised representative of the supplier must sign this form, and all the documents accompanying this bid must be properly rubber-stamped and signed.
8. Make 3 photocopies of the bid document. Return the original copy & duplicate and keep the triplicate for your records.
9. If you do not wish to quote, please endorse the reason on this form and return it, otherwise your name will be deleted from ENSDA list of suppliers for the items listed here on.
Managing Director
